Public Meeting Minutes: May 6, 2019 at 6:00 PM - Board of Education Regular Meeting

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May 6, 2019 at 6:00 PM - Board of Education Regular Meeting Minutes

May 6, 2019 at 6:00 PM - Board of Education Regular Meeting
1. Invocation and Flag Salute
1.A. Invocation- Father Arnold from St. John Nepomuk Catholic Church
Speaker(s):  Mr. Leonard Wells
1.B. Flag Salute
Discussion:  Flag salute led by Mr. Leonard Wells.
2. Call to Order and Roll Call
2.A. Call to Order and Roll Call
Speaker(s):  Mr. Leonard Wells
Discussion:  Roll was called at 6:02p.m.  Others in attendance included:  Dr. Jason Simeroth, Superintendent; Dr. Jason Brunk, Assistant Superintendent; Dr. Sheli McAdoo, Assistant Superintendent; Jim Fenrick, Chief Financial Officer; Deanne Rowe, Executive Assistant/Board Minutes Clerk; administrative staff, students, parents, members of the press, and members of the community.
3. Reports/ Comments from Superintendent and/or Staff
Speaker(s):  Dr. Jason Simeroth
3.A. YHS celebrates excellence.
Discussion:  Students Recognized
By the Yukon School Board

YPEA SCHOLARSHIPS
Addison Meziere, Angela Cuenca, Myka Heimbach, Erin Enmark, Allison Clifft, and Wesley Pierce
NATIONAL NHS SCHOLARSHIP
Jacie Doyle
OKLAHOMA ACADEMIC ALL-STATE
Dawson Simeroth
HIGHEST HIGH-JUMP IN STATE
Tyler Dechant
STATE FFA DEGREE, FFA ACADEMIC EXCELLENCE
Tanner Stevens
STATE SUPERINTENDENT AWARD FOR ARTS EXCELLENCE
Abby Wright
SCHOLASTIC ART & WRITING - GOLD KEY
Amanda Davis & Sophia Bowie
OKLAHOMA INDIAN STUDENT HONOR SOCIETY
Kal Smith, Carley Colvin, Sarah Gregory, Presley Parent, Sabryn Colbert, David O’Hagan, and Chandler Young

 
4. Board Member Communications and Announcements
4.A. Individual Board Member Comments
Discussion:  Mr. Van Meter:  No comment
Mr. Rowe:  No comment
Mrs. Cannon:  Thank you for a great job.  Keep hanging on, there are only a few more days.
Mr. Behymer:  No comment
Mr. Wells:  I'd like to say a special thanks to Mr. Van Meter for your year of service as president of the Board of Education.  I'd also like to mention we had a good retreat last week and I attended a luncheon at Ranchwood ES.
4.B. Upcoming Meetings/ Events:
MAY
  • 5/7     Legislative breakfast (7am Yukon Police Department 100 S. Ranchwood Blvd.)
  • 5/7     Legal Team Workshop - Investigation Process, How to Properly Investigate Allegations of Misconduct and How to Write an Effective Report (OSSBA OKC Conference Center)
  • 5/9  District Retirement Reception YHS Cafeteria  4:00pm
  • 5/15   Spring School Law  (Reed Conference Center MWC)
  • 5/21   Commencement  (Jim Norrick Arena 7:30-9:30pm)
  • 5/23  Last day of school for students
  • 5/27  Memorial Day Holiday - Offices CLOSED
JUNE:
  • 6/3  School Board Meeting:  6:00pm YPS Administration Building
  • 6/4  Legislative breakfast (7am Yukon Police Department 100 S. Ranchwood Blvd.)
  • 6/4 through 6/6 OSSBA/CCOSA Conference - Embassy Suites, Norman  

 
5. Communications
5.A. Communications- Request from Patrons to Address the Board- Pursuant to Board Policy AF. Comments can be made only by district patrons, concerning items listed on this agenda.
Speaker(s):  Mr. Leonard Wells
Discussion:  None.
6. Business Items: Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless a board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Leonard Wells
Action(s):
I move to approve all business items on the Finance Consent Docket as listed. Passed with a motion by Mr. Jeff Behymer and a second by Mr. Don Rowe.
No Action(s) have been added to this Agenda Item.
6.A. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Attachments:
6.B. Treasurer's Report(s) and General Fund Report(s)
Attachments:
6.C. Child Nutrition Report
Attachments:
7. Business Items Consent Docket: All of the consent items will be discussed, considered and approved or disapproved by one vote unless a board member requests to have a separate vote on any or all of the consent items.
Speaker(s):  Mr.Leonard Wells
Action(s):
I move to approve Consent Docket as presented with the exception of items 7a, 7AN, 7AP, and 7AQ. Passed with a motion by Mrs. Suzanne Cannon and a second by Mr. Don Rowe.
I move we approve the minutes of the April 8, 2019, Regular Meeting as attached. Passed with a motion by Mr. Jeff Behymer and a second by Mr. Don Rowe.
I move we approve the modification of contract with Integris Ambulatory Care Corporation as listed. Passed with a motion by Mr. Jeff Behymer and a second by Mr. Don Rowe.
I move we approve the application for deregulation of the YMS and YHS libraries as listed. Passed with a motion by Mr. Jeff Behymer and a second by Mr. Rex Van Meter.
No Action(s) have been added to this Agenda Item.
Discussion:  Mr. Wells requested we remove for separate vote items:  7A, 7AN, 7AP, and 7AQ.  We can combine 7AP and 7AQ to one vote.  Mr. Wells expressed his concern that libraries are so important the State Department of Education has laws governing their staffing and use and we are requesting to not be required to follow those laws.  
7.A. Minutes of the April 8, 2019, Regular Meeting .
Attachments:
7.B. Out of state travel request for Bill Pierce, Principal of Surrey Hills ES, to attend NAESP in Spokane, WA, July 9, through 12, 2019.
Rationale:  Cost analysis: This trip will cost the general fund $2000.
Goals:
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
  • PROFESSIONAL DEVELOPMENT- We will create and implement professional development that is relevant and applicable to meet the needs of all educators.
7.C. Out of state travel request for Carla Smith, Principal of Skyview ES, to attend NAESP in Spokane, WA, July 9, through 12, 2019.
Rationale:  Cost analysis: this trip will cost the general fund $2,000.
Attachments:
Goals:
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
  • PROFESSIONAL DEVELOPMENT- We will create and implement professional development that is relevant and applicable to meet the needs of all educators.
7.D. Out of state travel request for Laurie Gallagher, Principal of Central ES, to attend NAESP in Spokane, WA, July 9, through 12, 2019.
Rationale:  Cost analysis: this trip will cost the general fund $2,000.
Attachments:
7.E. Out of state travel request for Dr. McAdoo, Assistant Superintendent, to attend NAESP in Spokane, WA, July 9, through July 12, 2019.
Rationale:  Cost analysis: This trip will cost the general fund $2,000.00
Attachments:
7.F. Out of state travel request for S. Hein, principal of LES, to attend NAESP in Spokane, WA, July 9, through July 12, 2019.
Rationale:  Cost analysis:  This trip will cost the general fund $2,000.00.
Attachments:
7.G. Out of state travel request for L. Haggard, principal of Parkland ES, to attend NAESP in Spokane, WA, July 9, through July 12, 2019.
Rationale:  Cost analysis:  This trip will cost the general fund $,2000.00.
Attachments:
7.H. Out of state travel request for D. Bradley, principal of Shedeck ES, to attend NAESP in Spokane, WA, July 9, through July 12, 2019.
Rationale:  Cost analysis:  This trip will cost the general fund $2,000.00
Attachments:
7.I. Out of state travel request for R. Brummett, principal of Myers ES, to attend NAESP in Spokane, WA, July 9, through July 12, 2019.
Rationale:  Cost analysis:  This trip will cost the general fund $2,000.00.
Attachments:
7.J. Out of state travel request for K. Lipe, principal of Ranchwood ES, to attend NAESP in Spokane, WA, July 9, through July 12, 2019.
Rationale:  Cost analysis:  This trip will cost the general fund $2,000.00.
Attachments:
7.K. Out of state travel request for A. Young, principal at IES to attend NAESP in Spokane, WA, July 9, through July 12, 2019.
Rationale:  Cost analysis: this trip will cost the general fund $2,000.00.
Attachments:
7.L. Out of state travel request from J. Tate, teacher YHS, to attend NASC in Pittsburgh, PA, June 21, through June 28, 2019.
Rationale:  Cost analysis:  This trip will be paid for by OASC.  
Attachments:
7.M. Contract with Sodexo for school lunches school year 2019-2020.
Attachments:
7.N. Out of state travel request for S. Beasley to attend PLTW in Frisco, TX, from June 2, through June 8, 2019.
Rationale:  Cost analysis:  the $2,600.00 for this trip will be paid for with Career Tech funds.
Attachments:
7.O. Contract with Oklahoma Hearing Solutions, LLC.
Attachments:
7.P. Application for Adjunct Teacher for W. McAtee.
Attachments:
7.Q. Application for Adjunct Teacher A. Travis.
Attachments:
7.R. Contract with Aspire Oklahoma LLC for continued services through the remainder of this school year and Extended School Year for a minor student.
Rationale:  Cost analysis: $2,500.  The contract is not attached so as to protect the FERPA rights of a minor student.
Attachments:
7.S. Contract with BC Behavioral LLC for remainder of school year and Extended School Year for services to a minor student.
Rationale:  Cost analysis:  $5,000. for the contract.  The contract is not attached as the student is named in the contract.
Attachments:
7.T. Contract with Community Care for an Employee Assistance Program for school year 19-20.
 
Attachments:
7.U. YFAC contract with Dance Authority to hold their dance recital June 5, and June 1, 2019.
Attachments:
7.V. Equipment for surplus and disposal.
Attachments:
7.W. Renewal agreement between Yukon Public Schools and Putnam & Company, PLLC for audit services during the 18-19 fiscal year.
Attachments:
7.X. Renewal agreement between Yukon Public Schools and Lifetouch for the 2019-2020 school year.
Attachments:
7.Y. Out of state travel request for L. Loeffelholz,STEM Teacher, YMS to travel to  attend PLTW STEM training July 7, through July 10, 2019.
Rationale:  Cost analysis:  This trip will cost approximately $1,200 and be paid for with general funds.
Attachments:
7.Z. Out of state travel request from M. Barlow, Principal YHS, to attend NASSP July 17-20, 2019, in Boston, MA.
Rationale:  Cost analysis:  This trip will be paid for with general fund not to exceed $2,000.
Attachments:
7.AA. Out of state travel request from S. Hunt, assistant principal YHS, to attend NASSP,  July 17-20, 2019, in Boston, MA.
Rationale:  Cost analysis:  General fund will pay for this trip not to exceed $2,000.
Attachments:
7.AB. Out of state travel request for s. McAdoo to attend NASSP in Boston, MA, July 17-20, 2019.  
Rationale:  Cost analysis:  General fund will pay for this trip up to $2,000.
Attachments:
7.AC. Out of state travel request from R. Adams, AP Art YHS, to attend AP By the Sea, July 21-26, 2019, in San Diego, CA.
Rationale:  Cost analysis:  There will be no cost to the district for this trip.
Attachments:
7.AD. YFAC contract with Studio 5678 and to hold their dance recital May 31, and June 1, 2019.
Attachments:
7.AE. Contract with Oklahoma Department of Rehabilitative Services  for Transition Work Adjustment Training school year 2019-2020.
 
Attachments:
7.AF. Out of state travel request from R. Stowe, YMS Asst. Principal to attend NASSP July 17, through 20, 2019, in Boston, MA.
Rationale:  Cost analysis:  This trip will cost the general fund $2,000.
Attachments:
7.AG. Renewal contract with Learning Sciences International for iObservation.
Attachments:
7.AH. Renewal contract with Supplemental Health Care for supplemental staffing referral services as needed.
Rationale:  Cost analysis $64.00 per hour as needed.
Attachments:
7.AI. Renewal contract with Sign Language Resources Services, Inc. for supplemental ASL interpreters when necessary.
Rationale:  Cost analysis:  $95 per hour when necessary.
Attachments:
7.AJ. Renewal contract with Oklahoma Department of Rehabilitative Services for Transition School Work Study school year 2019-2020.
Attachments:
7.AK. Contract with J. Parker, SLP, for speech therapy for ESY Speech Language Program.
Rationale:  Cost analysis:  Maximum fee $65 per hour
Attachments:
7.AL. Contract with J. Parker, SLP, for speech therapy during school year 2019-2020.
Rationale:  Cost analysis: Maximum $65. per hour
Attachments:
7.AM. Contract with Compliance Resource Group.
Attachments:
7.AN. Modification of contract with Integris Ambulatory Care Corporation.
Rationale:  Modification is a result of the new contract with Compliance Resource Group.
Attachments:
7.AO. Procurement Plan Child Nutrition Programs.
Attachments:
7.AP. Application for deregulation for the YMS library.
Attachments:
7.AQ. Application for deregulation YHS library.
Attachments:
7.AR. Contract with Nikki Keck, TVI, Com. for vision therapy during school year 2019-2020.
Attachments:
7.AS. Out of state travel request from G. Howell, STEM teacher at Shedeck ES, to travel to Kansas City, MO, June 23, through June 26, 2019, for Project Lead The Way STEM training.
Rationale:  Cost analysis: This trip will cost the general fund $1,200.00
Attachments:
7.AT. Add $2,000.00 to each step of certified, non-administrative salary schedules.
7.AU. Bid summary for Independence ES Roofing
Attachments:
7.AV. Bid summary for YMS track.
Attachments:
7.AW. Contract with Shannan Frohock for hearing consult services.
Rationale:  Cost analysis:  maximum fee of $65.00 per hour for services as necessary.
Attachments:
8. New Business:
8.A. New Business-This business, in accordance with Oklahoma Statues, title 25- 311 (A)(9), is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.
Discussion:  There is no new business.
9. Personnel Docket:
Goals:
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
9.A. Personnel-Vote to convene or not to convene in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, employment of support and certified personnel, promotions, recommendation of change of assignment, and/or transfers as listed on the attached Exhibit A.
Speaker(s):  Mr. Leonard Wells
Action(s):
I move to NOT convene in executive session to discuss personnel docket. Passed with a motion by Mr. Jeff Behymer and a second by Mrs. Suzanne Cannon.
No Action(s) have been added to this Agenda Item.
Discussion:  Time: 6:25p.m. 
9.B. Acknowledge the board has returned from executive session. Executive session minutes' compliance announcement.
Speaker(s):  Mr. Leonard Wells
Discussion: 

The board did not go into executive session.

9.C. Approval of Personnel Items as listed.
Action(s):
I move we approve all personnel items as presented. Passed with a motion by Mr. Rex Van Meter and a second by Mr. Jeff Behymer.
No Action(s) have been added to this Agenda Item.
Discussion:  The personnel list under separations, in the comments column did not correctly print and the comment should be (for several people listed) "Terminated/not rehired".  Because they are listed under separations and their letter of intent is posted, we will not need additional corrections.
10. Adjournment
10.A. Consideration of and motion to adjourn the meeting
Speaker(s):  Mr. Leonard Wells
Action(s):
I move we adjourn this meeting. Passed with a motion by Mr. Jeff Behymer and a second by Mr. Don Rowe.
No Action(s) have been added to this Agenda Item.
Discussion:  Meeting adjourned at:  6:29p.m.
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