Public Meeting Minutes: April 8, 2019 at 6:00 PM - Board of Education Regular Meeting

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April 8, 2019 at 6:00 PM - Board of Education Regular Meeting Minutes

April 8, 2019 at 6:00 PM - Board of Education Regular Meeting
1. Invocation and Flag Salute
1.A. Invocation- Pastor Mark Borseth, Resurrection Lutheran Church
1.B. Flag Salute
Discussion:  Flag salute led by .
2. Call to Order and Roll Call
2.A. Call to Order and Roll Call
Speaker(s):  Mr. Leonard Wells
Discussion:  Roll was called at 6:02p.m.  Others in attendance included:  Dr. Jason Simeroth, Superintendent; Dr. Jason Brunk, Assistant Superintendent; Dr. Sheli McAdoo, Assistant Superintendent; Deanne Rowe, Executive Assistant/Board Minutes Clerk; administrative staff, students, parents, members of the press, and members of the community.
3. Reorganization of the Board and Oath of Office
3.A. Reorganization of the Board of Education.
3.A.I. Vote to elect Board President
Action(s):
I move we elect Mr. Leonard Wells as Board President. Passed with a motion by Mr. Don Rowe and a second by Mr. Jeff Behymer.
No Action(s) have been added to this Agenda Item.
3.A.II. Vote to elect Board Vice-President
Action(s):
I move we elect Mr. Jeff Behymer as Vice-President Passed with a motion by Mr. Don Rowe and a second by Mr. Leonard Wells.
No Action(s) have been added to this Agenda Item.
3.A.III. Vote to elect Board Clerk
Action(s):
I move we elect Mrs. Suzanne Cannon as Board Clerk Passed with a motion by Mr. Jeff Behymer and a second by Mr. Don Rowe.
No Action(s) have been added to this Agenda Item.
3.A.IV. Vote to elect Board Deputy Clerk
Action(s):
I move we elect Mr. Don Rowe as Board Deputy Clerk Passed with a motion by Mr. Jeff Behymer and a second by Mr. Leonard Wells.
No Action(s) have been added to this Agenda Item.
3.A.V. Vote to elect Board Member
Action(s):
I move we elect Mr. Rex Van Meter as Board Member Passed with a motion by Mr. Jeff Behymer and a second by Mr. Don Rowe.
No Action(s) have been added to this Agenda Item.
3.B. Oaths of Office and Roll Call reflecting the new composition of the Yukon Public Schools' Board of Education
4. Vote to convene or not convene in executive session pursuant to 25 O>S>307 (B)(1) to discuss educational services and placement of a minor student which discussion will include confidential information that is protected by FERPA.
Action(s):
I move we convene in executive session Passed with a motion by Mr. Jeff Behymer and a second by Mr. Don Rowe.
No Action(s) have been added to this Agenda Item.
Discussion:  The board entered into executive session at 6:06 p.m.  Those in attendance included Dr. Jason Simeroth, Leonard Wells, Jeff Behymer, and Don Rowe.  
4.A. Acknowledge the board has returned from executive session. Executive session minutes' compliance announcement.
Discussion:  Mr. Leonard Wells announced the board entered into executive session to discuss the educational services and placement of a minor student at 6:06 p.m.  No action was taken by the board of education.  The board returned to open session at 6:56p.m.
 
4.B. Discussion and possible action on educational services and placement of a minor student.
Action(s):
I move we overturn the districts decision to move the minor student and allow student to remain in current educational setting. Passed with a motion by Mr. Don Rowe and a second by Mrs. Suzanne Cannon.
No Action(s) have been added to this Agenda Item.
Discussion:  Mrs. Cannon arrived at 6:20pm.  The board has found  insufficient evidence to support claims of discrimination.  Corrective measures have been taken to address the parental concerns.  
5. Reports/ Comments from Superintendent and/or Staff
Speaker(s):  Dr. Jason Simeroth
5.A. 2019-2020 District Teacher of the Year Recognition
Site Teachers of the Year:  Kristin Doutey, Central ES; Wendy Green, Myers ES; Kelsi Hernandez, Parkland ES; Stacia Grba, Ranchwood ES; Chase Langley, Shedeck ES; Gene Oxford, Skyview ES; Whitney Stults, Surrey HIlls ES; Jamie Hardin, Lakeview ES; Bryan Jarrett, YMS; Samantha Manke, YHS
District Teacher of the Year:  Whitney Bruton, Independence ES
Support Employee of the Year:  Rhonda DuPriest, YMS
Rookie of the Year:  Sarah Stogner, YHS
6. Board Member Communications and Announcements
6.A. Individual Board Member Comments
Discussion: 
Mr. Rowe: Color guard competition at YHS was wonderful experience.  I appreciate all of the volunteers who worked so hard.  Thank you for sending me to the National School Board Association Conference in PA. The opportunity to learn is a great thing.
Mrs. Cannon:  I appreciate the opportunity to go to the NSBA Conference in Pennsylvania as well.  I really appreciate the work that goes on in our buildings.  You guys work so hard and I don't know that we appreciate that the way we should.  
Mr. Behymer:  No Comment.
Mr. Wells:  I appreciate the opportunity to go for training.  I know we are required to receive training, but to learn from educational leaders elsewhere in the US was great.
 
6.B. Upcoming Meetings/ Events:
APRIL
  • 4/16   Legal Team Workshop: Student Handbooks  (OSSBA Conference Center  10am-12pm)
MAY
  • 5/3     Making Student Achievement #1 OKC (OSSBA Edmond Conference Center  9am-4pm)
  • 5/4     Incumbent School Board Member Workshop OKC (OSSBA Edmond Conference Center 9am - 4pm)
  • 5/6     YPS Board of Education Meeting (6pm 600 Maple Board Room)
  • 5/7     Legislative breakfast (7am Yukon Police Department 100 S. Ranchwood Blvd.)
  • 5/7     Legal Team Workshop - Investigation Process, How to Properly Investigate Allegations of Misconduct and How to Write an Effective Report (OSSBA OKC Conference Center)
  • 5/15   Spring School Law  (Reed Conference Center MWC)
  • 5/21   Commencement  (Jim Norrick Arena 7:30-9:30pm)
7. Communications
7.A. Communications- Request from Patrons to Address the Board- Pursuant to Board Policy AF. Comments can be made only by district patrons, concerning items listed on this agenda.
Speaker(s):  Mr. Rex Van Meter
Discussion:  None.
8. Business Items: Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless a board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Rex Van Meter
Action(s):
I move to approve all business items on the Finance Consent Docket Passed with a motion by Mr. Jeff Behymer and a second by Mr. Don Rowe.
No Action(s) have been added to this Agenda Item.
8.A. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Attachments:
8.B. Treasurer's Report(s) and General Fund Report(s)
Attachments:
8.C. Child Nutrition Report
Attachments:
9. Business Items Consent Docket: All of the consent items will be discussed, considered and approved or disapproved by one vote unless a board member requests to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Rex Van Meter
Action(s):
I move to approve Consent Docket as presented Passed with a motion by Mr. Jeff Behymer and a second by Mrs. Suzanne Cannon.
No Action(s) have been added to this Agenda Item.
Discussion:  Items T, U, and V allow the district to borrow money for the total bond amount to build our new school.  It is effectively a Lease/Purchase.
9.A. Approve the minutes of the March 4, 2019, Regular Meeting as posted or with modifications.
Attachments:
9.B. Approve the minutes from the March 14, 2019, Special Board Meeting as posted or with modifications.
Attachments:
9.C. Approve out of state travel request for C. McDonald, Asst. Principal at YHS to travel to Anaheim, CA, to attend the Spring National High School Journalism Convention April 24, through April 28, with about 9 students.
Rationale:  Cost analysis:  Site journalism funds will cover the expense of approximately $3,000.
Attachments:
9.D. Approve out of state travel request from J. Loud, 1st grade teacher at Myers ES, to travel to Dallas, TX, to attend Get Your Teach On June 30,  through  July 3, 2019.
Rationale:  Cost analysis: $475.00 for a portion of the registration will be paid from site professional development funds.  The balance will be self-funded by Ms. Loud.
Attachments:
9.E. Approve out of state travel request from J. Abernethy, 1st grade teacher at Myers ES, to travel to Dallas, TX, to attend Get Your Teach On June 30,  through  July 3, 2019.
Rationale:  Cost analysis: $475.00 for a portion of the registration will be paid from site professional development funds.  The balance will be self-funded by Ms. Abernethy.
9.F. Approve out of state travel request from K. Shafer, 1st grade teacher at Myers ES, to travel to Dallas, TX, to attend Get Your Teach On June 30, through July 3, 2019.
 
Rationale:  Cost analysis: $475.00 for a portion of the registration will be paid from site professional development funds.  The balance will be self-funded by Ms. Shafer.
 
9.G. Approve out of state travel request from E. Burris, 1st grade teacher at Myers ES, to travel to Dallas, TX, to attend Get Your Teach On June 30, through  July 3, 2019.
 
Rationale:  Cost analysis: $475.00 for a portion of the registration will be paid from site professional development funds.  The balance will be self-funded by Ms. Burris.
 
9.H. Approve out of state travel request from K. Kellett, football coach at YHS, to travel to Pittsburg, KS, to attend Pitt State Promaxima Champions Coaches Clinic.
 
Rationale:  Cost analysis:  The only district expense will be the cost of a district vehicle.  Coaches attending will pay their own expenses for room and board.
Attachments:
9.I. Approve out of state travel request for R. Shoaf, Special Ed Teacher, YHS to travel to Denver, CO, to attend Special Olympics Professional Development May 8, through May 10, 2019.
 
Rationale:  Cost analysis:  All expenses for this trip are being paid for by Special Olympics.
Attachments:
9.J. Approve out of state travel request for G. Howell, 4th grade teacher at LES to travel to Kansas City, KS, to attend the On the Farm 2019 (STEM Professional Development) May 1, through May 4, 2019.  
Rationale:  Cost analysis:  The only cost to the district will be a substitute for three days. 
Attachments:
9.K. Approve the Rental Contract with St. John Nepomuk Catholic Church for The Truth about Angels, Deamons, Ghosts on April 14, 2019.
Attachments:
9.L. Approve the Rental Contract with Steven Fite Concerts for Childrens Concerts on April 11, 2019.
Attachments:
9.M. Vote to approve or disapprove Resolution for Schools and Libraries Universal Services (E-Rate) for 2019-20. This resolution authorizes filing of the Form 471 applications for funding year 2019-20 and the payment of the applicant's share upon approval of funding and receipt of services.
 
Attachments:
9.N. Approve out of state travel request from Dr. McAdoo to travel to Austin, TX, April 27, to April 30, 2019, to attend the Innovation Leadersip Conference.
Rationale:  Cost analysis: The only cost to the district is the expense of a vehicle.
9.O. Approve removal of surplus items on list attached from YHS Library Media Center.
Attachments:
Goals:
  • CURRICULUM- We will establish a research-based curriculum to implement a viable, relevant, meaningful learning experience for all students.
  • FACILITIES- Provide efficient, cost effective facilities that address the learning needs of our students and enhance instruction.
  • INSTRUCTION- We provide meaningful learning with high expectations for all.
9.P. Approve surplus furniture items from the Skyview and Central ES principal offices.  There are four desks and three gray leather chairs to be surplused.
Attachments:
9.Q. Approve IEP Service Agreement with Western Heights Public School to provide deaf education services for a three-year old student.
Attachments:
9.R. Approve the proposed policies:  FFACD - Medical Marijuana, EHBC-R4 - Special Education Services for Children Enrolled in Private School, and ED - Dress Code
Rationale:  The proposed policy has been available on the website for comments, feedback and discussion since the the March 4, 2019, board meeting.

https://sites.google.com/a/yukonps.com/policy/?scrlybrkr
 
9.S. Approve District implementation of Time and Attendance solution with Frontline Education.
Rationale:  Cost analysis:  Average annual cost of software (5 years)  $19,808.80 (includes initial start up fee of $8,000.00)
Attachments:
9.T. Consideration and possible action upon a Resolution authorizing the Board of Education of Independent School District No. 27 of Canadian County, Oklahoma (Yukon Public School), to lease certain real property to the Canadian County Educational Facilities Authority, a public trust; and authorizing the President to execute the Ground Lease upon behalf of the Board as lessor, in several multiple originals, and after the same shall have been attested by the Clerk, to deliver such Ground Lease to the aforesaid Authority, as lessee and directing the President and Superintendent, upon behalf of said School District, to execute any and all documents related to the Ground Lease and the transaction.
Attachments:
9.U. Consideration and possible action upon a Resolution authorizing the acceptance by Independent School District No. 27 of Canadian County, Oklahoma (Yukon Public School), of a Sublease Agreement whereby the Canadian County Educational Facilities Authority will sublease certain real property to the School District; and  authorizing and directing the President to execute the aforesaid Sublease Agreement between the Authority, as lessor, and the School District, as lessee, and authorizing the Clerk to attest and affix the seal of the School District to the Sublease Agreement and to deliver the same to the aforesaid Authority, as lessor and authorizing and directing the President and Superintendent, upon behalf of said School District, to execute any and all documents related to the Sublease Agreement and the transaction.
Attachments:
9.V. Board to discuss and take action on the adoption of written policies and procedures for post-issuance compliance and continuing disclosure of the district related to the educational facilities lease revenue bonds.
Attachments:
9.W. Approve out of state travel request from Dr. Brunk to travel to Providence, RI, July 14, through July 18, 2019, to attend ATIXA.
Rationale:  Cost analysis: Cost to district general fund will be less than $2,500.00.
Attachments:
9.X. Approve out of state travel reqeust from K. Miller, science teacher, YHS, to travel to St. Louis, MO, April 10 to 14, 2019, to attend NSTA.
Rationale:  Cost Analysis:  General fund will cover the registration and room ($595.00) and a high school activity fund will cover the sub cost, transportation, and per diem ($390.00).
Attachments:
9.Y. Approve out of state travel request from A. Wingard, YMS 6th grade teacher, to travel to Frisco, TX, July 10 through 13, 2019, to attend Project Lead The Way training.
Rationale:  Cost analysis:  This trip will cost the district approximately $1200 from the general fund.
Attachments:
10. New Business:
10.A. New Business-This business, in accordance with Oklahoma Statues, title 25- 311 (A)(9), is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.
Discussion:  There is no new business.
11. Personnel Docket:
Goals:
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
11.A. Personnel-Vote to convene or not to convene in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, employment of support and certified personnel, promotions, recommendation of change of assignment, and/or transfers as listed on the attached Exhibit A.
Speaker(s):  Mr. Rex Van Meter
Action(s):
I move to NOT convene in executive session to discuss personnel docket Passed with a motion by Mr. Jeff Behymer and a second by Mrs. Suzanne Cannon.
No Action(s) have been added to this Agenda Item.
11.B. Acknowledge the board has returned from executive session. Executive session minutes' compliance announcement.
Speaker(s):  Mr. Rex Van Meter
Discussion: 

There was no executive session.

11.C. Recommendation to rehire principals for the 2019-2020 school year.  
Attachments:
Action(s):
I move we rehire principals as listed Passed with a motion by Mr. Jeff Behymer and a second by Mrs. Suzanne Cannon.
No Action(s) have been added to this Agenda Item.
Goals:
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
11.D. Approval of Personnel Items as listed.
Attachments:
Action(s):
I move we approve all personnel items as presented. Passed with a motion by Mrs. Suzanne Cannon and a second by Mr. Don Rowe.
No Action(s) have been added to this Agenda Item.
12. Adjournment
Discussion:  Time: 7:10p.m.
12.A. Consideration of and motion to adjourn the meeting
Action(s):
I move we adjourn this meeting. Passed with a motion by Mr. Jeff Behymer and a second by Mrs. Suzanne Cannon.
No Action(s) have been added to this Agenda Item.
Discussion:  Meeting adjourned at 7:10 p.m.
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