Public Meeting Minutes: March 4, 2019 at 6:00 PM - Board of Education Regular Meeting

Download

View Options:

Show Everything
Hide Everything

March 4, 2019 at 6:00 PM - Board of Education Regular Meeting Minutes

March 4, 2019 at 6:00 PM - Board of Education Regular Meeting
1. Invocation and Flag Salute
1.A. Invocation- Pastor Tim Knox, Life Church.
Speaker(s):  Mr. Rex Van Meter
1.B. Colors presented by Cub Scout Pack 395
Flag Salute
Discussion:  Flag salute led by .
2. Call to Order and Roll Call
2.A. Call to Order and Roll Call
Speaker(s):  Mr. Rex Van Meter
Discussion:  Roll was called at 6:03 p.m. with all board members present.  Others in attendance included:  Dr. Jason Simeroth, Superintendent; Dr. Jason Brunk, Assistant Superintendent; Dr. Sheli McAdoo, Assistant Superintendent; Jim Fenrick, Chief Financial Officer; Deanne Rowe, Executive Assistant/Board Minutes Clerk; administrative staff, students, parents, members of the press, and members of the community.
3. Reports/ Comments from Superintendent and/or Staff
Speaker(s):  Dr. Jason Simeroth
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
3.A. Congratulations to the YHS Pom Squad!  State Champions- Large 6A
State Highest Score of ALL Pom Dances in any division
Nationals: 2nd Place in Large Game Day Competition
Nationals: 11th Place in Large Pom Dance
Congratulations to Myka Heimbach!  Myka was selected by the United Soccer Coaches Association to the all region team.  The all region team includes 6 states.
Congratulations to Isiah Auld!  Isiah is the first ever Yukon HS Swim team individual medalist.  He finished 5th in the 200 meter freestyle.
Discussion:  Pom performed the school fight song/dance routine.
Myka Heimbach was introduced.
Isiah Auld was introduced.
 
3.B. Carla Smith to highlight the Skyview Buddies Program.
Discussion:  Principal Carla Smith and teachers from Skyview ES briefly summarized the Buddies Program that was recognized this year.
3.C. Desarae Witmer presents the YPS Accountability report cards.
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • CURRICULUM- We will establish a research-based curriculum to implement a viable, relevant, meaningful learning experience for all students.
  • INSTRUCTION- We provide meaningful learning with high expectations for all.
Discussion:  Questions were addressed such as 'dirty data' that when correctly reported will help our grade go up next year, how categories were chosen, and how students who exit the WIDA program tend to out perform students who are native English speakers.  The report card website was reviewed.  
3.D. Administrative retreat highlights.
Discussion:  We are adding 19.5 certified and 2 support staff.  Dr. Simeroth also introduced S. Blankenship superintendent from Hereford, TX, who shared about the cohort they have been learning and sharing in this year.  
3.E. Beginning of a 30-day public comment and review of the proposed policy FFACD with the intent of a second reading and board action during the April 8, 2019, Regular Board Meeting.
Attachments:
3.F. Beginning of a 30-day public comment and review of the proposed policy EH with the intent of a second reading and board action during the April 8, 2019, Regular Board Meeting.
Attachments:
4. Board Member Communications and Announcements
4.A. Individual Board Member Comments
Discussion:  Mr. Rowe:  I am so thankful for the district to be in a position bo make class size changes.
Mrs. Cannon:   I also am thankful for new positions.  I'm also really happy to see athletes getting academic awards.  I would like to thank the Jasons of the district who work together to make the tough decisions during inclement weather.
Mr. Behymer:   No comment.
Mr. Wells:    I too am excited to add teachers.  
Mr. Van Meter:   No comment.
4.B. Upcoming Meetings/ Events:
Rationale:  MARCH:
3/5 - 
Legislative breakfast -  7am Yukon Police Department 100 S. Ranchwood Blvd.
3/12 - Day at the Capitol - 9am-3pm OSSBA Conference Center
3/18-3/22 - Spring Break - Schools and Offices Closed

APRIL:
4/2 
- Legisative breakfast -  7am Yukon Police Department 100 S. Ranchwood Blvd.
4/8 - 6pm Board Meeting
4/19 - Snow Day - Schools and Offices Closed
 
5. Communications
5.A. Communications- Request from Patrons to Address the Board- Pursuant to Board Policy AF. Comments can be made only by district patrons, concerning items listed on this agenda.
Speaker(s):  Mr. Rex Van Meter
Discussion:  None.
6. Business Items: Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless a board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Rex Van Meter
Action(s):
I move to approve all business items on the Finance Consent Docket Passed with a motion by Mr. Jeff Behymer and a second by Mr. Don Rowe.
No Action(s) have been added to this Agenda Item.
Goals:
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
6.A. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Attachments:
6.B. Treasurer's Report(s) and General Fund Report(s)
Attachments:
6.C. Child Nutrition Report
Attachments:
7. Business Items Consent Docket: All of the consent items will be discussed, considered and approved or disapproved by one vote unless a board member requests to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Rex Van Meter
Action(s):
I move we approve the consent docket as presented. Passed with a motion by Mr. Jeff Behymer and a second by Mrs. Suzanne Cannon.
No Action(s) have been added to this Agenda Item.
7.A. Approve the school year 2020-2021 calendar attached. 
Rationale:  This calendar was chosen by those surveyed with an overwhelming 51% of the votes.  There were two other calendar options.
Attachments:
7.B. Accept and approve the minutes from the February 4, 2019, Regular Board Meeting as presented or following modifications.
Attachments:
7.C. Approve Rental Contract between YFAC and Doran-Vossen School of Dance.
Rationale:  Cost analysis:  Estimated income $1,800.00.  Dates requested:  June 7 and 8, 2019.
Attachments:
7.D. Approve the Deregulation Application for a four-day school week with Friday as a make-up day in the Yukon Alternative Education Program.
Attachments:
Goals:
  • CURRICULUM- We will establish a research-based curriculum to implement a viable, relevant, meaningful learning experience for all students.
  • FACILITIES- Provide efficient, cost effective facilities that address the learning needs of our students and enhance instruction.
  • INSTRUCTION- We provide meaningful learning with high expectations for all.
7.E. Approve out of state travel request for B. Bucher, Math Coach, to Savannah, GA, March 4-6, 2019, to present at a Critical Questions in Education Conference.   
Rationale:  Cost Analysis:  There will be no cost to the district for this trip.
Attachments:
7.F. Approve out of state travel request for M. Williams, Yukon High School science teacher to travel to St. Louis, MO for NAST conference April 10-14, 2019.
Rationale:  Cost analysis:  The cost to the district will be a three day substitute.
Attachments:
7.G. Approve the out of state travel request for M. Williams, YHS science teacher to Kansas City, MO, June 11-18, 2019, to attend the College Board AP Reading - Biology, PD.
Rationale:  Cost analysis:  All expenses will be covered by the College Board.
7.H. Approve out of state travel request for K. Sagar-Smith to attend the Verbal Behavior Conference in Austin, TX, April 3-5, 2019.  
Rationale:  Cost analysis:  Not to exceed $1200.00 for registration, lodging, and per diem.
Attachments:
7.I. Approve out of state travel request for M. Cooper, 5th grade at LES to Savannah, GA, to present at the Critical Questions in Education Conference.
Rationale:  Cost analysis:  not to exceed the cost of a substitute for three days.
Attachments:
7.J. Approve out of state request from J Bean, yearbook teacher at YHS, to judge student photography for Jostens at the Jostens Photo Contest in Minneapolis MN, March 7-9, 2019.
Rationale:  Cost analysis:  Jostins will cover all expenses.
Attachments:
7.K. Approve out of state travel request for A Holland YMS English teacher to Ocean City, MD, May 1-5, 2019, to attend the Common Ground 2019, Reading Conference.
Rationale:  Cost analysis:  No expense to the district.  Boeing donated the funds to Ms. Holland to use for professional development.
Attachments:
7.L. Approve out of state travel request for J. Reed, YHS Coach to Pittsburg, KS, April 4-6, 2019, to present on the field instruction at a coaches clinic.
Rationale:  Cost analysis: The only cost to the district will be for a substitute.
Attachments:
7.M. Approve out of state travel request for J Tamez, Science Coordinator, to attend OpenSciEd in Michigan, March 3-5, 2019.
Rationale:  Cost analysis:  There will be no cost to the district.
Attachments:
7.N. Approve out of state travel request for V. Branstool, SIS Administrator, to Manhattan, KS, April 7-11, 2019, to attend the Central States PowerSchool Users Group.
Rationale:  Cost analysis:  District general fund to pay all expenses estimated at under $1,200.00. 
Attachments:
7.O. Approve Out of State Travel Request from C. Browder, Behavior Specialist, to attend the Verbal Behavior Conference in Austin, TX, April 3-5, 2019. 
Rationale:   Cost analysis:  Not to exceed $1200.00 for registration, lodging, and per diem.
Attachments:
7.P. Approve surplussing items listed on the attachments.  
Attachments:
8. New Business:
8.A. New Business-This business, in accordance with Oklahoma Statues, title 25- 311 (A)(9), is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.
Discussion:  No new business.
9. Personnel Docket:
Goals:
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
9.A. Personnel-Vote to convene or not to convene in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, employment of support and certified personnel, promotions, recommendation of change of assignment, and/or transfers as listed on the attached Exhibit A.
Speaker(s):  Mr. Rex Van Meter
Action(s):
I move we NOT convene in executive session to discuss personnel docket Passed with a motion by Mr. Jeff Behymer and a second by Mr. Don Rowe.
No Action(s) have been added to this Agenda Item.
Discussion:  Time: 6:57p.m.
9.B. Recommendation to continue employment of administrators as listed on the attached Exhibit P.
Attachments:
Action(s):
I move we approve continued employment as listed on Exhibit P. Passed with a motion by Mr. Jeff Behymer and a second by Mrs. Suzanne Cannon.
No Action(s) have been added to this Agenda Item.
9.C. Acknowledge the board has returned from executive session. Executive session minutes' compliance announcement.
Speaker(s):  Mr. Rex Van Meter
Discussion: 

Not necessary as board did not enter executive session.

9.D. Approval of Personnel Items as listed.
Attachments:
Action(s):
I move we approve all personnel items as presented on Exhibit A. Passed with a motion by Mrs. Suzanne Cannon and a second by Mr. Don Rowe.
No Action(s) have been added to this Agenda Item.
10. Adjournment
10.A. Consideration of and motion to adjourn the meeting
Action(s):
I move we adjourn this meeting. Passed with a motion by Mr. Jeff Behymer and a second by Mr. Leonard Wells.
No Action(s) have been added to this Agenda Item.
Discussion:  Meeting adjourned at 6:59 p.m.
<< Back to the Public Page for Yukon Public Schools