Public Meeting Minutes: February 4, 2019 at 6:00 PM - Board of Education Regular Meeting

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February 4, 2019 at 6:00 PM - Board of Education Regular Meeting Minutes

February 4, 2019 at 6:00 PM - Board of Education Regular Meeting
1. Invocation and Flag Salute
1.A. Invocation- Scott Kinney, Associate Pastor, Trinity Baptist Church
Speaker(s):  Mr. Rex Van Meter
1.B. Flag Salute
2. Call to Order and Roll Call
2.A. Call to Order and Roll Call
Speaker(s):  Mr. Rex Van Meter
Discussion:  Roll was called at 6:03pm.  Others in attendance included:  Dr. Jason Simeroth, Superintendent; Dr. Jason Brunk, Assistant Superintendent; Dr. Sheli McAdoo, Assistant Superintendent; Jim Fenrick, Chief Financial Officer; Deanne Rowe, Executive Assistant/Board Minutes Clerk; administrative staff, students, parents, members of the press, and members of the community.
3. Reports/ Comments from Superintendent and/or Staff
Speaker(s):  Dr. Jason Simeroth
3.A. We hired a total of 23 furloughed federal employees.
Goals:
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
Discussion:  Amy Haberzettle deserves great kudos for doing one on one training with these folks to get them into the classroom quickly.  We also got a call from the regional food bank and we opened up the high school to host the food bank even after the furlough ceased serving 20-22 families.  
3.B. Presentation: Ranchwood Elementary School
Speaker(s):  Kristin Lipe
Discussion:  Kristin introduced Candy Myers the music teacher.  She got a grant from the Oklahoma Foundation for Excellence and went to the Czech Republic.  Was with musicians 16-80 years old for two weeks.  She did a blog while she was away and a slide show.  She grew technically and her students gained a lot through this journey.  Mr. and Mrs. Rowe introduced me to the grant opportunity.  Denton Behymer lead the 2nd grade pack in coin conversion lessons with Czech crowns and Euros.  The third graders learned how to be copyists.  Using ink and working by candle light they had to duplicate sheet music for the price of one Euro per page.  The class blended online with small group activities beginning with Bach.  Then the students made marionettes with Mrs. Ferris' assistance.   
3.C. Analysis of Midyear State Allocation
Speaker(s):  Mr. Jim Fenrick
Discussion:  While the district grew in Average Daily Membership and Total State Aid, through the State Aid Equalization Reductions our actual allocation was a loss of $786,759.00 from the state.
With what we lost at the state and gained due to local growth, our budget is less $32,197.00. Mr. Wells asked if there is anything we can take to our elected officials to share our concern?  Tomorrow is the Legislative Breakfast and you can ask them to hold charter schools to same funding formula.  There are about 61 students in our district who attend virtual school outside of our school district for whom we do not receive funding. 
4. Board Member Communications and Announcements
4.A. Individual Board Member Comments
Discussion:  Mr. Rowe:  With respect to the foundation for excellence - please apply, encourage your teachers to apply, ask if you need help reviewing, it is a self-directed grant.  It can be any teachers of any subject.   
Mrs. Cannon:  I love our district.  Participating in the community, doing things at the high school for the food bank, hiring those on furlough...I love this district.
Mr. Behymer:  I went to the welcome they have for elementary students going to Middle School.  It was very informational and was a great job.
Mr. Wells:  I second Mrs. Cannon's comments.  This is a great district.
Mr. Van Meter:  No comment.
4.B. Upcoming Meetings/ Events:
Rationale:  FEBRUARY:
  • 2/5  7am  Legislative Breakfast - Yukon Police Department, 100 S. Ranchwood Blvd
  • 2/7  5:30-7:30pm Parkland ES - 40th Anniversary Celebration 2201 Cornwell Dr.
  • 2/9  9am The Art of Being President - OSSBA Conference Center, OKC, OK
  • 2/12  10am  Legal Team Workshop:  Student Self Administration of Medication, Prescription Medication and Drugs at School, OSSBA Conference Center, OKC, OK
  • 2/18  Secondary Parent/Teacher Conferences
  • 2/19  Elementary Parent/Teacher Conferences
  • 2/21  All grade Parent/Teacher Conferences
  • 2/22  No School
  • 2/27  9am  Achieving Equity and Excellence - OSSBA Edmond Conference Center
MARCH
  • 3/4  6pm  Board Meeting
  • 3/5  7am Legislative Breakfast - Yukon Police Department, 100 S. Ranchwood Blvd
  • 3/5  10am  Legal Team Workshop:  Student Free Speech Rights and Disciplining Students - OSSBA OKC Conference Center
  • 3/12  9am  Day at the Capitol - OSSBA OKC Conference Center
  • 3/18-3/22 Spring Break
5. Communications
5.A. Communications- Request from Patrons to Address the Board- Pursuant to Board Policy AF. Comments can be made only by district patrons, concerning items listed on this agenda.
Speaker(s):  Mr. Rex Van Meter
Discussion:  None.
6. Business Item: Separate Vote
6.A. Approve or disapprove the lowest bid from Wynn Construction Co., Inc to furnish all labor, materials, and equipment necessary for the Redstone Intermediate School.
Rationale:  Cost analysis:  The lowest bid was $22,855,000.00.
Action(s):
I move we approve the lowest bid as presented. Passed with a motion by Mr. Jeff Behymer and a second by Mrs. Suzanne Cannon.
No Action(s) have been added to this Agenda Item.
7. Business Items: Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless a board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Rex Van Meter
Action(s):
I move to approve all business items on the Finance Consent Docket. Passed with a motion by Mr. Jeff Behymer and a second by Mr. Don Rowe.
No Action(s) have been added to this Agenda Item.
7.A. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
7.B. Treasurer's Report(s) and General Fund Report(s)
7.C. Child Nutrition Report
Attachments:
8. Business Items Consent Docket: All of the consent items will be discussed, considered and approved or disapproved by one vote unless a board member requests to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Rex Van Meter
Action(s):
I move to approve Consent Docket as presented. Passed with a motion by Mr. Jeff Behymer and a second by Mr. Leonard Wells.
No Action(s) have been added to this Agenda Item.
8.A. Accept and approve the minutes from the January 7, 2019, Special Board Meeting as presented or following modifications.
Attachments:
8.B. Accept and approve the minutes from the January 7, 2019, Regular Board Meeting as presented or following modifications.
Attachments:
8.C. Approve the proposed policy FDAH: Education of Migratory Children.
Rationale:  The proposed policy has been available on the website for comments, feedback and discussion since the the January 7, 2019, board meeting.

 https://docs.google.com/document/d/1jrZGytB7rvBUE7wEZvjBl0lLSiMJgE2ZuMd1nmSCgeU/edit
8.D. Approve Out of State Travel Request for Denley Castleberry, YHS Asst. Principal, to attend College Board New England Regional Forum January 28 & 29, 2019, in Boston, MA.
Rationale:  Cost analysis:  The cost of this trip will be covered by the College Board.  Ms. Castleberry will present on a  panel, information to attendees regarding the AP Fall Exam Registration Pilot.
8.E. Approve Out of State Travel request for Denley Castleberry, YHS Asst. Principal, to attend the College Board Middle States Regional Forum February 6 & 7, 2019, in Baltimore, MD.
Rationale:  Cost analysis:  The cost of this trip will be covered by the College Board.  Ms. Castleberry will present on a  panel, information to attendees regarding the AP Fall Exam Registration Pilot.
8.F. Approve Out of State Travel Request for Denely Castleberry, YHS Asst. Principal, to attend College Board Midwestern Regional Forum, February 9 & 10, 2019, in Cleveland, OH.
Rationale:  Cost analysis:  The cost of this trip will be covered by the College Board.  Ms. Castleberry will present on a  panel, information to attendees regarding the AP Fall Exam Registration Pilot.
8.G. Approve Out of State Travel Request for Denley Castleberry, YHS Asst. Principal, to attend the College Board Western Regional Forum in Newport Beach, CA, February 21 & 22, 2019.
Rationale:  Cost analysis:  The cost of this trip will be covered by the College Board.  Ms. Castleberry will present on a  panel, information to attendees regarding the AP Fall Exam Registration Pilot.
8.H. Approve Out of State Travel Request for Melissa Barlow, YHS Principal, to attend the College Board New England Regional Forum January 28 & 29, 2019, in Boston, MA.
Rationale:  Cost analysis:  The cost of this trip will be covered by the College Board.  Ms. Barlow will present on a  panel, information to attendees regarding the AP Fall Exam Registration Pilot.
8.I. Approve Out of State Travel Request for Melissa Barlow, YHS Principal to attend the College Board Midwestern Regional Forum February 9 & 10, 2019, in Cleveland, OH.
Rationale:  Cost analysis:  The cost of this trip will be covered by the College Board.  Ms. Barlow will present on a  panel, information to attendees regarding the AP Fall Exam Registration Pilot.
8.J. Approve Out of State Travel Request for Melissa Barlow, YHS Principal to attend the College Board Western Regional Forum February 21 & 22, 2019, in Newport Beach, CA.
Rationale:  Cost analysis:  The cost of this trip will be covered by the College Board.  Ms. Barlow will present on a  panel, information to attendees regarding the AP Fall Exam Registration Pilot.
8.K. Approve Out of State Travel Request for Melissa Barlow, YHS Principal to attend College Board Middle State Regional Forum February 6 & 7, 2019, in Baltimore, MD.
Rationale:  Cost analysis:  The cost of this trip will be covered by the College Board.  Ms. Barlow will present on a  panel, information to attendees regarding the AP Fall Exam Registration Pilot.
8.L. Approve Out of State Travel Request from J. Dawson, teacher YHS to attend Alliance Francaise March 16 - 30, 2019, in Amiens, France, as a chaperone/teacher.
Rationale:  Cost analysis:  The district will cover the expense for 5 half-day substitutes.  Ms. Dawson will be traveling as a chaperone/teacher for eight scholarship students from the metro area. They will be staying 2 weeks in Amiens, France.
8.M. Approve Out of State Travel Request from Denley Castleberry, YHS Asst. Principal to attend Southwest Regional College Board Forum February 12-15, 2019, in San Antonio, TX.
Rationale:  Cost analysis:  PO's totaling $1,620.00 to be funded from site activity funds.  
"College Board is working on changing the AP Exam Registration Process. We have been a part of the initial process, but will learn more about upcoming changes and processes that we will need to adapt to in the near future. I will learn from others best practices and ways to improve our AP Program at YHS."
8.N. Approve authorization of Spencer Fane, LLP to file litigation on behalf of Yukon Public Schools to challenge the decision of the Oklahoma Tax Commission to withhold future motor vehicle collections from the district and other school districts and appointing the Superintendent as the Board's contact and representative for all OTC litigation related decisions.  
8.O. Approve terms of new contract with Red Earth to provide lawn mowing services for the 2019 growing season.
 
Rationale:  Cost analysis:  $163,964.00 for 28 mowings for all school sites including the new 5 acres at 710 Vandament plus the administration building.  An increase from 21 mowings at a cost of $102,300.00.
Attachments:
8.P. Approve surplus of books and technology as listed on attached.
Attachments:
9. New Business:
9.A. New Business-This business, in accordance with Oklahoma Statues, title 25- 311 (A)(9), is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.
Discussion:  There is no new business.
10. Personnel Docket:
Goals:
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
10.A. Personnel-Vote to convene or not to convene in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, employment of support and certified personnel, promotions, recommendation of change of assignment, and/or transfers as listed on the attached Exhibit A.
Speaker(s):  Mr. Rex Van Meter
Action(s):
I move to NOT convene in executive session. Passed with a motion by Mr. Jeff Behymer and a second by Mr. Don Rowe.
No Action(s) have been added to this Agenda Item.
Discussion:  Time  6:44pm
10.B. Acknowledge the board has returned from executive session. Executive session minutes' compliance announcement.
Speaker(s):  Mr. Rex Van Meter
10.C. Approval of Personnel Items as listed.
Attachments:
Action(s):
I move we approve all personnel items as presented. Passed with a motion by Mrs. Suzanne Cannon and a second by Mr. Jeff Behymer.
No Action(s) have been added to this Agenda Item.
11. Adjournment
Discussion:  Time  6:44pm
11.A. Consideration of and motion to adjourn the meeting
Action(s):
I move we adjourn this meeting. Passed with a motion by Mr. Jeff Behymer and a second by Mr. Leonard Wells.
No Action(s) have been added to this Agenda Item.
Discussion:  Meeting adjourned at 6:44 p.m.
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