Public Meeting Minutes: January 7, 2019 at 6:00 PM - Board of Education Regular Meeting

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January 7, 2019 at 6:00 PM - Board of Education Regular Meeting Minutes

January 7, 2019 at 6:00 PM - Board of Education Regular Meeting
1. Invocation and Flag Salute
1.A. Invocation- Pastor Ray Rhoton, Lead Pastor, Bethel Community Church.
Speaker(s):  Mr. Rex Van Meter
1.B. Flag Salute
Discussion:  Flag salute led by Mr. Van Meter.
2. Call to Order and Roll Call
2.A. Call to Order and Roll Call
Speaker(s):  Mr. Rex Van Meter
Discussion:  Roll was called at 6:02p.m.  Others in attendance included:  Dr. Jason Simeroth, Superintendent; Dr. Jason Brunk, Assistant Superintendent; Dr. Sheli McAdoo, Assistant Superintendent; Jim Fenrick, Chief Financial Officer; Deanne Rowe, Executive Assistant/Board Minutes Clerk; administrative staff, students, parents, members of the press, and members of the community.
3. Reports/ Comments from Superintendent and/or Staff
Speaker(s):  Dr. Jason Simeroth
3.A. School Board Recognition
Speaker(s):  Dr. Jason Simeroth
Rationale:  January is School Board Recognition Month.  Some YMS StuCo members are here to present a gift and say thank you.
3.B. District presentation in memory of Dixie Ritz.
Speaker(s):  Dr. Jason Simeroth
Discussion:  The board room was renamed the Dixie Ritz Memorial Board Room, in memorial of Mrs. Ritz and her 31 years of service to Yukon Public Schools.
3.C. Mr. Haggard is here to spotlight Parkland Elementary School.
Discussion:  Mr. Haggard thanked Dr. Simeroth for bringing to Yukon the Big 5 Pre-K program.  This year there are 18 students in the Big 5 pre-k program at Parkland Elementary School.  Mr. Haggard also announced February 7, Parkland will be celebrating their 40th anniversary.  There will be a BIG celebration at the school that night during their open house.
3.D. College remediation and graduation rate presentation.
Speaker(s):  Dr. Sheli McAdoo and Melissa Barlow
Discussion:  Mrs. Barlow presented the numbers for college remediation.  For 2016-2017 YPS graduates, 268 students attended a public Oklahoma public college and 84 of those students were remediated in one or more subjects.  She went over the strategies implemented to get students out of the remediation track.  She then presented drop out/graduation statistics for the 2017-2018 school year.  Drop out numbers include any student who leaves before graduation and does not re-enroll anywhere else (that we know of).  This includes students who pass the GED and who leave to be homeschooled.  From a school serving over 2400 students, we had 24 identified as drop outs.  This year students who return as 5th or 6th year graduates will be counted in the graduation rates.  
3.E. Change of team branding.
Discussion:  Coach Clark, in his quest to provide the best available for our athletes has been approached by Adidas to be their flagship school in western Oklahoma.  We will begin replacing all Nike equipment with Adidas for Yukon athletes.
3.F. Beginning of a 30-day public comment and review of the proposed policy FDAH with the intent of a second reading and board action during the February 4, 209, Regular Board Meeting.
Attachments:
  • 12/11/2018 at 11:18 AM
4. Board Member Communications and Announcements
4.A. Individual Board Member Comments
Discussion:  Mr. Rowe:     No comment
Mrs. Cannon:     We appreciate your relationships.  You are Yukon Schools, from the front office to the classrooms, to the custodial staff - you ARE Yukon Schools.  Thank you - Great job!
Mr. Behymer:     No comment
Mr. Wells:     Dr. Simeroth is being recognized by his alma matter OU in April, Congratulations!  Mr. Behymer ran unopposed for his board seat, Congratulations!  The renaming of the Dixie Ritz Board Room is a great testament to her legacy. 
Mr. Van Meter:     Dr. Simeroth has been chosen as this years' recipient of the Career Achievement Award by OU, Congratulations!  As you celebrate us, I'd like to celebrate you.  You have not only been elected a top workplace for the third year in a row, this is a top place to volunteer.  We appreciate your successes.
4.B. Upcoming Meetings/ Events:
Rationale:  JANUARY:
     Board Appreciation Month

8 - Legislative Breakfast - Yukon Police Department
10 - Administration Luncheon (11:30-1) 
21 - Martin Luther King Day (No School)

FEBRUARY:
4 - Legislative Advocacy for Education Leaders
(OSSBA - 9am to 3:30pm  Edmond Conference Center)
18, 19, 21 - Parent Teacher Conferences
22 - No School 
26 - Region 10 Spring Meeting
(OSSBA 5:30 - 8:30 pm Redlands Community College)
5. Communications
5.A. Communications- Request from Patrons to Address the Board- Pursuant to Board Policy AF. Comments can be made only by district patrons, concerning items listed on this agenda.
Speaker(s):  Mr. Rex Van Meter
Discussion:  None.
6. Business Item: Separate Vote
6.A. Accept and approve the minutes from the regular board meeting, December 3, 2018, which may be approved as presented or following modifications.
Attachments:
Action(s):
I move we accept and approve the minutes as presented. Passed with a motion by Mr. Jeff Behymer and a second by Mr. Don Rowe.
No Action(s) have been added to this Agenda Item.
7. Business Items: Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless a board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Rex Van Meter
Action(s):
I move to approve all business items on the Finance Consent Docket. Passed with a motion by Mr. Leonard Wells and a second by Mr. Jeff Behymer.
No Action(s) have been added to this Agenda Item.
7.A. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Attachments:
7.B. Treasurer's Report(s) and General Fund Report(s)
Attachments:
7.C. Child Nutrition Report
Attachments:
8. Business Items Consent Docket: All of the consent items will be discussed, considered and approved or disapproved by one vote unless a board member requests to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Rex Van Meter
Action(s):
I move to approve Consent Docket as presented Passed with a motion by Mr. Jeff Behymer and a second by Mr. Don Rowe.
No Action(s) have been added to this Agenda Item.
8.A. Approve out of state travel request from W. Walker, YHS-Athletic Trainer, to attend the National Athletic Trainer Association Annual Symposium in Las Vegas, NV, June 22-27, 2019.
Rationale:  Cost analysis:  The registration cost of $544.00 will be paid for with Athletics' Activity fund and the travel expenses of approximately $1,600.00 will be paid for with district general funds.
Attachments:
8.B. Approve out of state travel request from A. Sikes, Children's Program Coordinator, to New York City, NY, March 15 through 18, 2019, to attend the National Afterschool Alliance Annual Convention.
Rationale:  Cost analysis:  The approximate $2300.00 cost will be covered by funds raised through community education.
Attachments:
8.C. Approve out of state travel request from J. Cawyer, football coach - YHS, to Kennesaw, GA, April 15-18, 2019, to visit with University coaching staff.
Rationale:  Cost analysis:  The approximate $700.00 expense to be covered by Football activity fund.
Attachments:
8.D. Approve out of state travel for D. Chapin, YHS music department, to go to New Orleans, LA, April 25, through 28, 2019, for a combined choir/band excursion to a Jazz Festival.
Rationale:  Cost analysis:  Expected cost will be $650.00 per person.  The hope is that approximately 240 students and 30 parents/guardians will take advantage of this opportunity.  The only cost to the district will be for one or two substitutes not to exceed $1200.00.
Attachments:
8.E. Approve out of state travel request for Jason Brunk to Dallas, TX, April 5, 2019, to recruit graduates from University of North Texas and Texas Women's University.
Rationale:  Cost analysis:  The approximate cost to district general fund will be $200.00.
Attachments:
8.F. Approve out of state travel for K. Yoes, 7th grade science teacher at YMS, to Houston, TX, February 5-10, 2019, to attend/present at the Space Exploration Educator Conference.
Rationale:  Cost analysis:  The cost to attend is being covered by the NASA OSGC.  The district will cover the cost of one substitute for four days.
Attachments:
8.G. Approve out of state travel request from A. Dillard, YHS football coach, to Kennesaw, GA, April 15, through 18, 2019, to visit with University coaching staff.
Rationale:  Cost analysis:  The approximate $750.00 cost to be covered with football activity funds.
Attachments:
8.H. Approve out of state travel for J. Tamez, Science Curriculum Coordinator to travel to Washington, DC, January 8-10, 2019, to attend the Realizing the Vision: NGSS District Implementation conference.
Rationale:  Cost analysis:  Achieve will cover all costs for this trip.
Attachments:
8.I. Approve out of state travel for G. Niemyer, YHS Career Connect, to Denver, CO, February 22-27, 2019, to attend the DPS Career Connect Program Shadowing PD.
Rationale:  Cost analysis:  The less than $650 expense for this trip is covered by district general fund.
8.J. Approve out of state travel from M Foster, YHS athletic trainer, June 23-27, 2019, Las Vegas, NV, to attend the Nat'l Athletic Trainers' Association Annual Symposium.
Rationale:  Cost analysis:  The cost of approximately $2,350 is covered by district Career Tech funds.
Attachments:
8.K. Approve surplus curriculum and IT products from Independence Elementary School.
Attachments:
8.L. Approve surplus of Cheer mat at YHS.
8.M. Approval of the course proposals and updates to the Course Description Guides for YMS and YHS.
Attachments:
9. New Business:
9.A. New Business-This business, in accordance with Oklahoma Statues, title 25- 311 (A)(9), is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.
Discussion:  There was no new business.
10. Personnel Docket:
Goals:
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
10.A. Personnel-Vote to convene or not to convene in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, employment of support and certified personnel, promotions, recommendation of change of assignment, and/or transfers as listed on the attached Exhibit A.
Speaker(s):  Mr. Rex Van Meter
Attachments:
Action(s):
I move to not convene in executive session to discuss personnel docket Passed with a motion by Mr. Jeff Behymer and a second by Mrs. Suzanne Cannon.
No Action(s) have been added to this Agenda Item.
Discussion:  Time:  6:49pm
10.B. Acknowledge the board has returned from executive session. Executive session minutes' compliance announcement.
Speaker(s):  Mr. Rex Van Meter
Discussion: 

The board did not enter into executive session.

10.C. Approval of Personnel Items as listed.
Action(s):
I move we approve all personnel items as presented. Passed with a motion by Mr. Leonard Wells and a second by Mr. Don Rowe.
No Action(s) have been added to this Agenda Item.
10.C.I. Approval of the contract and/or annual evaluation of the Superintendent for the 2019-2022 school years as provided or with modifications.
Action(s):
I move we approve the contract for the Superintendent with modifications. Passed with a motion by Mr. Jeff Behymer and a second by Mr. Don Rowe.
No Action(s) have been added to this Agenda Item.
11. Adjournment
Discussion:  Time:6:50pm
11.A. Consideration of and motion to adjourn the meeting
Discussion:  Meeting adjourned at 6:50 p.m.
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