Public Meeting Minutes: December 3, 2018 at 6:30 PM - Board of Education Regular Meeting

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December 3, 2018 at 6:30 PM - Board of Education Regular Meeting Minutes

December 3, 2018 at 6:30 PM - Board of Education Regular Meeting
1. Invocation and Flag Salute
1.A. Invocation- Pastor Scott Kinney of Trinity Baptist Church.
Speaker(s):  Mr. Rex Van Meter
Discussion:  Pastor Kinney was not able to attend.  Pastor Jeff Wright of the El Reno FCI was here to deliver the invocation.
1.B. Flag Salute
Discussion:  Flag salute led by Mr. Van Meter.
2. Call to Order and Roll Call
2.A. Call to Order and Roll Call
Speaker(s):  Mr. Rex Van Meter
Discussion:  Roll was called at 6:30 p.m. with Mr. Van Meter, Mr. Behymer, and Mr. Rowe in attendance.  Others in attendance included:  Dr. Jason Simeroth, Superintendent; Dr. Jason Brunk, Assistant Superintendent; Jim Fenrick, Chief Financial Officer; Deanne Rowe, Executive Assistant/Board Minutes Clerk; administrative staff, students, parents, members of the press, and members of the community.
3. Reports/ Comments from Superintendent and/or Staff
Speaker(s):  Dr. Jason Simeroth
3.A. Yukon Middle School 8th grade Girls' Choir to perform the National Anthem.
Rationale:  Members of the choir are: Kinzie Seale, Sara Wright, Peyton Stein, Sarah Blake, Evelyn Hammett, Brianna Vazquez, Jaidyn Sherman, Matiley Nunes, Riley Pointer, Mololu Ade Apata, Brittyn Stafford, Alexis Edge, Lucy Solis, Koree Houze, Cherokee Sullens, Rowan Neider, Madalene Browder, Kathryn Weeks, Rebecca Weathers, Chloe Moore, Kylee Jewell, Brilee Davis, Reagan Eskew, Kaci Miller, Samara Peralez, Olivia Wright, Ashley Rodriguez, Patience Marshall, Carmen Key, Evelynn Martinez, Kamryn Harkness, Madison Neely, Alexis Garton, Brooklyn Duncan, Kialee Gibson
 
3.B. Bill Pierce is here to highlight Surrey Hills Elementary School.
Discussion:  Mr. Pierce thanked the board, administration, and community for their amazing support.  He talked about matching those with a desire to help with needs of students, teachers, or the school.  
Dr. Simeroth then reminded the audience that we will begin having board meetings at 6pm January 7.
4. Board Member Communications and Announcements
4.A. Individual Board Member Comments
Discussion:  Mr. Rowe:  Project graduation fund raisers are happening right now.  Go out to eat dinner in Yukon and support this great cause.
Mr. Behymer:  No comment
Mr. Van Meter:  No comment
4.B. Upcoming Meetings/ Events:
Rationale:  DECEMBER:
3-5 - School Board Election Filing Period - Canadian County Clerk's Office: 
        201 N Choctaw Ave. El Reno, OK 73036
4 - Legislative breakfast - 7a.m. Yukon Police Department,
     100 S. Ranchwood Blvd.
24-31 - Christmas Break

JANUARY:
Board Appreciation Month

1-4 - Christmas Break
7 - Board Meeting (6:00 p.m.)
8 - Legislative Breakfast - Yukon Police Department
10 - Administration Luncheon (11:30) 
21 - Martin Luther King Day (No School)
 
5. Communications
5.A. Communications- Request from Patrons to Address the Board- Pursuant to Board Policy AF. Comments can be made only by district patrons, concerning items listed on this agenda.
Speaker(s):  Mr. Rex Van Meter
Discussion:  None.
6. Business Item: Separate Vote
6.A. Accept and approve Board Meeting Minutes of November 8, 2018, as presented or following modifications.
Attachments:
Action(s):
I move we accept and approve the minutes as presented. Passed with a motion by Mr. Jeff Behymer and a second by Mr. Don Rowe.
No Action(s) have been added to this Agenda Item.
7. Business Items: Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless a board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Rex Van Meter
Action(s):
I move to approve all business items on the Finance Consent Docket Passed with a motion by Mr. Jeff Behymer and a second by Mr. Don Rowe.
No Action(s) have been added to this Agenda Item.
7.A. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Attachments:
7.B. Treasurer's Report(s) and General Fund Report(s)
Attachments:
7.C. Child Nutrition Report
Attachments:
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
8. Business Items Consent Docket: All of the consent items will be discussed, considered and approved or disapproved by one vote unless a board member requests to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Rex Van Meter
Action(s):
I move to approve Consent Docket as presented Passed with a motion by Mr. Jeff Behymer and a second by Mr. Don Rowe.
No Action(s) have been added to this Agenda Item.
8.A. Accept and approve Board Meeting Minutes of November 5, 2018, as presented or following modifications.
Attachments:
8.B. Out of state travel request from Amy Broadbent, science teacher at YHS, for the NSTA Conference in St Louis, MO, April 10-14, 2019.
Attachments:
Goals:
  • CURRICULUM- We will establish a research-based curriculum to implement a viable, relevant, meaningful learning experience for all students.
  • INSTRUCTION- We provide meaningful learning with high expectations for all.
  • PROFESSIONAL DEVELOPMENT- We will create and implement professional development that is relevant and applicable to meet the needs of all educators.
Discussion:  Cost analysis:  General fund will cover the registration and room ($595.00) and a high school activity fund will cover the sub cost, transportation, and per diem ($390.00).
8.C. Out of state travel request from D. Chapin, YHS music program instructor, for a combined choir and band trip to New Orleans, LA, April 25, through 28, 2019.
Attachments:
Discussion:  Cost analysis:  Expected cost will be $650.00 per person.  The hope is that approximately 240 students and 30 parents/guardians will take advantage of this opportunity.  The only cost to the district will be for one or two substitutes not to exceed $1200.00.
8.D. Out of state travel request from J Reed, Asst. Athletic Director, YHS, to San Antonio Tx, January 6 through 9, 2019, for AFCA Convention.
Attachments:
Goals:
  • PROFESSIONAL DEVELOPMENT- We will create and implement professional development that is relevant and applicable to meet the needs of all educators.
Discussion:  Cost analysis:  Approximately $900.00 sponsored by football booster club.  The cost of a district vehicle will be covered with general funds.
8.E. Out of state travel request from K. Davis, Football coach, YHS, to San Antonio, TX, January 6, through 9, 2019.
Attachments:
8.F. Out of state travel request for J. Reed, Asst. Athletic Director to go to Kennesaw, GA, University April 15 through 18, 2019.
Attachments:
Goals:
  • PROFESSIONAL DEVELOPMENT- We will create and implement professional development that is relevant and applicable to meet the needs of all educators.
Discussion:  Cost analysis:  Approximately $700.00 covered by football boosters.
8.G. Out of state travel request for P. Broome, Football coach YHS, to go to Kennesaw, GA University, April 15, through 18, 2019.
Attachments:
8.H. Out of state travel request for C. Lockwood, Football coach, YHS, to Kennesaw GA, University April 15 through 18, 2019.
Attachments:
8.I. Out of state travel request for J. Hall, Football coach, YHS, to Kennesaw, GA University, April 15 through 18, 2019.
Attachments:
8.J. Out of state travel request for K. Ray football coach, YHS to San Antonio, TX, January 6, through 9, 2019.
Attachments:
8.K. Out of state travel request for T. White, football coach YHS, to San Antonio, TX, January 6, through 9, 2019.
Attachments:
8.L. Out of state travel request for L. Thomas, football coach, YHS to San Antonio, TX, January 6, through 9, 2019.
Attachments:
8.M. Out of state travel request for C. Hubbard, football coach, YHS to San Antonio, TX, January 6, through 9, 2019.
Attachments:
8.N. Approve Fine Arts Center rental contract with Banner Schools for their Holiday Program.
Attachments:
Goals:
  • FACILITIES- Provide efficient, cost effective facilities that address the learning needs of our students and enhance instruction.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
8.O. Approve Fine Arts Center rental contract with Jehova's Witness Circuit #7 for their Circuit #7 Assembly.
Attachments:
Goals:
  • FACILITIES- Provide efficient, cost effective facilities that address the learning needs of our students and enhance instruction.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
8.P. Approve Fine Arts Center contract with Primrose School for their dance recital.
Attachments:
Goals:
  • FACILITIES- Provide efficient, cost effective facilities that address the learning needs of our students and enhance instruction.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
8.Q. Approve surplus list from Yukon Middle School.
Attachments:
Goals:
  • CURRICULUM- We will establish a research-based curriculum to implement a viable, relevant, meaningful learning experience for all students.
  • INSTRUCTION- We provide meaningful learning with high expectations for all.
8.R. Approve surplus list from Skyview Elementary School.
8.S. Approve surplus lists from Myers Elementary School.
8.T. Approve surplus supply lists from Lakeview Elementary School.
Attachments:
8.U. Approve surplus list from Parkland Elementary.
Attachments:
8.V. Approve surplus list from Shedeck Elementary School.
Attachments:
9. New Business:
9.A. New Business-This business, in accordance with Oklahoma Statues, title 25- 311 (A)(9), is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.
Discussion:  No new business.
10. Personnel Docket:
Goals:
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
10.A. Personnel-Vote to convene or not to convene in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, employment of support and certified personnel, promotions, recommendation of change of assignment, and/or transfers as listed on the attached Exhibit A.
Speaker(s):  Mr. Rex Van Meter
Action(s):
I move to not convene in executive session to discuss personnel docket Passed with a motion by Mr. Jeff Behymer and a second by Mr. Don Rowe.
No Action(s) have been added to this Agenda Item.
Discussion:  Time:  6:46 p.m.
10.B. Acknowledge the board has returned from executive session. Executive session minutes' compliance announcement.
Speaker(s):  Mr. Rex Van Meter
Discussion: 

The board did not go into executive session.

10.C. Approval of Personnel Items as listed.
Attachments:
Action(s):
I move we approve all personnel items as presented. Passed with a motion by Mr. Don Rowe and a second by Mr. Jeff Behymer.
No Action(s) have been added to this Agenda Item.
Goals:
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
11. Adjournment
Action(s):
I move we adjourn. Passed with a motion by Mr. Jeff Behymer and a second by Mr. Don Rowe.
No Action(s) have been added to this Agenda Item.
Discussion:  Time:  6:47 p.m.
11.A. Consideration of and motion to adjourn the meeting
Discussion:  Meeting adjourned at 6:47 p.m.
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