Public Meeting Minutes: November 5, 2018 at 6:30 PM - Board of Education Regular Meeting

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November 5, 2018 at 6:30 PM - Board of Education Regular Meeting Minutes

November 5, 2018 at 6:30 PM - Board of Education Regular Meeting
1. Invocation and Flag Salute
1.A. Invocation- Pastor Woody Burpo from Passion Church.
Speaker(s):  Mr. Rex Van Meter
1.B. Flag Salute
Discussion:  Flag salute led by Mr. Van Meter.
2. Call to Order and Roll Call
2.A. Call to Order and Roll Call
Speaker(s):  Mr. Rex Van Meter
Discussion:  Roll was called at 6:31 p.m.  Others in attendance included:  Dr. Jason Simeroth, Superintendent; Dr. Jason Brunk, Assistant Superintendent; Dr. Sheli McAdoo, Assistant Superintendent; Jim Fenrick, Chief Financial Officer; Amy Haberzettle, Deputy Board Minutes Clerk; administrative staff, students, parents, members of the press, and members of the community.
3. Reports/ Comments from Superintendent and/or Staff
Speaker(s):  Dr. Jason Simeroth
Rationale: 
  • Scott Hein and his staff are presenting mindset matters from Lakeview E.S
  • The third grade Honor Choir from Shedeck ES is here to sing for us!
  • Dr. Simeroth introduces the school site principals who in-turn introduce their 2018-19 Teacher of the Year.
Central                                    Kristin Doutey
Myers                                      Wendy Green
Parkland                                  Kelsi Hernandez
Ranchwood                             Stacia Grba
Shedeck                                  Chase Langley
Skyview                                   Gene Oxford
Surrey Hills                              Whitney Stults
Independence                         Whitney Bruton
Lakeview                                 Jamie Hardin
Yukon Middle School               Bryan Jarrett
Yukon HIgh School                  Samantha Manke
  • Dr. Simeroth recognizes the 2019 State Teacher of the Year, Rebecca Oglesby.
Discussion:  Mr. Hein, Ms. Mitchell, Ms. Conklin, and Ms. Mann highlighted the Mindset Matters program they have implemented at Lakeview E.S. They went over the importance to develop the person as much as the learner, growth traits, and monthly quotes.  

The third grade Honor Choir from Shedeck ES sang two songs about America.

Dr. Simeroth introduced principals who in turn introduced their site's teacher of the year.  Then he introduced the 2019 State Teacher of the Year, Rebecca Oglesby.
3.A. Audit Report by Jerry Putnam, Putnam & Company, PLCC
Attachments:
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
Discussion:  Mr. Putnam gave highlights of the audit report, praised the good fiscal management of the district.  Dr. Simeroth followed with compliments to the Business Office staff.
3.B. Representatives from The Stacey Group will present plans and artists renderings of the new Redstone Intermediate building.
Goals:
  • FACILITIES- Provide efficient, cost effective facilities that address the learning needs of our students and enhance instruction.
Discussion:  Shawn spoke about the time spent with teachers and administrators discussing needs and wants.  He then pointed out fine points of the pictures and floor plans.  Mrs. Cannon inquired about cafeteria lines - there will be two and plenty of room to increase if necessary.  She then inquired about storage for instruments.  There will be space for instruments and riser storage.  Mr. Wells asked about security measures.  Dr. Simeroth indicated after drop-off the whole building will be locked and force entry to the front doors only.  Mr. Van Meter asked about the saferoom building standards.  Shawn said there is a difference between FEMA standards and building code.  All of our saferooms will meet ICC-500 building code with respect to back-up for air, light, restrooms, and wind resistance.  Dr. Simeroth took this time to emphasize he wants to use the next bond to unify the district by making a district standard  entrance with the logo and red, monolithic entry visual indicating the entry to steer the public to the correct entrance.  Mr. Behymer inquired as to the name of the school and Dr. Simeroth noted the naming decision was a nod to the neighborhood making the donation of land to the district hence the name: Redstone Intermediate.  Mrs. Cannon commented on the flex space being so incredibly useable and safe.  Mr. Wells inquired about shelves in the media room being fixed.  They will be semi-mobile with a fixed curriculum desk.  This space will allow for really large public events.  
Before moving on, Dr. Simeroth needed to create a Special Board Meeting time on Thursday, November 8, to finalize the purchase of property at 710 E. Vandament.  After considering their calendars, a quorum was able to indicate their availability at 7:30a.m.
4. Board Member Communications and Announcements
4.A. Individual Board Member Comments
Discussion:  Mr. Rowe: None.
Mrs. Cannon: 1. Loved Shedeck Kids', got a little teary eyed. Loved seeing the growth mind set from Mr. Hein. This is the way of the future to be aware words are important and what we say matters. 2. My word is vote tomorrow and let your voice be heard.
Mr. Behymer: None.
Mr. Wells: Went to a lot of band things.
Mr. Van Meter: None comments. Mentioned upcoming Meetings/Events.
4.B. Upcoming Meetings/ Events:
Rationale:  NOVEMBER:
6 - Legislative breakfast - 7a.m. Yukon Police Department,
     100 S.Ranchwood Blvd.
6 - No School - ELECTION DAY
9 - 12 Veteran's Day Assemblies - see the district calendar for site dates and             times.
15 - YPS Foundation Banquet - The Palace Event Center,
        2310 N Banner Rd., El Reno  Doors open at 6:30p.m. dinner at
        7:00 p.m.
19-23 - No School - THANKSGIVING 

DECEMBER:
3 - Board Meeting
3-5 - School Board Election Filing Period - Canadian County Clerk's Office: 
        201 N Choctaw Ave. El Reno, OK 73036
4 - Legislative breakfast - 7a.m. Yukon Police Department,
     100 S. Ranchwood Blvd.
24-31 - Christmas Break
5. Communications
5.A. Communications- Request from Patrons to Address the Board- Pursuant to Board Policy AF. Comments can be made only by district patrons, concerning items listed on this agenda.
Speaker(s):  Mr. Rex Van Meter
Discussion:  None.
6. Business Item: Separate Vote
Action(s):
I move we accept the minutes indicated as presented. Passed with a motion by Mrs. Suzanne Cannon and a second by Mr. Don Rowe.
No Action(s) have been added to this Agenda Item.
6.A. Accept and approve the Special Board Meeting Minutes of, September 18, 2018, as presented or following modifications.
Attachments:
Action(s):
I move we accept and approve the special Board Meeting Minutes of September 18, 2018, as presented. Passed with a motion by Mrs. Suzanne Cannon and a second by Mr. Don Rowe.
No Action(s) have been added to this Agenda Item.
6.B. Accept and approve the Regular Board Meeting Minutes of October 1, 2018, as presented or following modifications.
Attachments:
Action(s):
I move we accept and approve the special Board Meeting Minutes of October 1, 2018, as presented. Passed with a motion by Mrs. Suzanne Cannon and a second by Mr. Jeff Behymer.
No Action(s) have been added to this Agenda Item.
6.C. Discussion and vote to approve a 2019 Board of Education Meeting Calendar
Rationale:  Options A, B and C all have the same dates.  The difference is the meeting time: A=5:30, B=6:00, and C=6:30
Attachments:
Action(s):
I make a motion to approve and accept option B, to move the meetings to 6:00p.m. Passed with a motion by Mr. Jeff Behymer and a second by Mr. Leonard Wells.
No Action(s) have been added to this Agenda Item.
Discussion:  Mr. Van Meter did look at school districts close to us. Most start at 6:00, just to compare to other districts.
Mr. Wells has no preference
Mr. Behymer states 5:30 is too early, open for making a change to 6:00
Mrs. Cannon is good with whatever.
6.D. Approve Equipment Lease/Purchase Agreement with First American Commercial Bancorp, Inc. for Fiscal Year 2018-2019 for District-wide wireless.
Attachments:
Action(s):
I make a motion to approve the Equipment Lease/Purchase Agreement as listed. Passed with a motion by Mr. Jeff Behymer and a second by Mr. Don Rowe.
No Action(s) have been added to this Agenda Item.
7. Business Items: Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless a board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Rex Van Meter
Action(s):
I move to approve all business items on the Finance Consent Docket. Passed with a motion by Mr. Jeff Behymer and a second by Mr. Don Rowe.
No Action(s) have been added to this Agenda Item.
7.A. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Attachments:
7.B. Treasurer's Report(s) and General Fund Report(s)
Attachments:
7.C. Child Nutrition Report
Attachments:
8. Business Items Consent Docket: All of the consent items will be discussed, considered and approved or disapproved by one vote unless a board member requests to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Rex Van Meter
Action(s):
I move to approve Consent Docket as presented. Passed with a motion by Mr. Jeff Behymer and a second by Mr. Don Rowe.
No Action(s) have been added to this Agenda Item.
8.A. Approve the new Emergency Operations Plan as presented.
Attachments:
8.B. Approve Out of State Travel Request for R. Scott, coach, YHS to attend United Soccer Coach Annual National Conference in Chicago, IL, January 9-13, 2019.
Rationale:  Cost analysis:  The girls soccer booster club is paying the $800.00 registration fee, athletics will cover a substitute for three days, and Mr. Scott will pay his own airfare, room, and meal expenses.
Attachments:
8.C. Approve Out of State Travel Request for S. Manke, science teacher at YHS, April 11-14, 2019, St. Louis, MO, to attend the National Science Teachers Association Conference.
Rationale:  Cost Analysis:  General fund will cover the registration and room ($595.00) and a high school activity fund will cover the sub cost, transportation, and per diem ($390.00).
Attachments:
8.D. Approve Out of State Travel Request for M. Hannon, science teacher at YHS, April 11-14, 2019, St. Louis, MO, to attend the National Science Teachers Association Conference.
Rationale:  Cost Analysis:  General fund will cover the registration and room ($595.00) and a high school activity fund will cover the sub cost, transportation, and per diem ($390.00).
Attachments:
8.E. Approve Out of State Travel Request for D. Mowery, science teacher at YHS, April 11-14, 2019, St. Louis, MO, to attend the National Science Teachers Association Conference.
Rationale:  Cost Analysis:  General fund will cover the registration and room ($595.00) and a high school activity fund will cover the sub cost, transportation, and per diem ($390.00).
 
Attachments:
8.F. Approve Out of State Travel Request for T. Becker, science teacher at YHS, April 11-14, 2019, St. Louis, MO, to attend the National Science Teachers Association Conference.
Rationale:  Cost Analysis:  General fund will cover the registration and room ($595.00) and a high school activity fund will cover the sub cost, transportation, and per diem ($390.00).
 
Attachments:
8.G. Approve Rental Contract from OkCDA for the YFAC for the Oklahoma Choral Directors All State Festival January 11 & 12, 2019
Rationale:  Cost Analysis: Rental plus exit inspection - $1,620.00
Attachments:
8.H. Approve the IT and curriculum surplus from Shedeck, Ranchwood, Administration, and YHS as listed on the attachments.
Attachments:
8.I. Approve the 2019 SAT proposal from Olympia Prep for SAT prep courses.
Rationale:  Cost analysis: $18,900.00 for each student in the Junior class to receive 6 hours of SAT prep.
Attachments:
8.J. Approve contract with Big Five Community Services for Head Start Services.
Attachments:
8.K. Approve contract with the Department of Rehabilitative Services for Transition School-to-Work Work Study
9. New Business:
9.A. New Business-This business, in accordance with Oklahoma Statues, title 25- 311 (A)(9), is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.
Discussion:  There is no new business.
10. Personnel Docket:
Goals:
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
10.A. Personnel-Vote to convene or not to convene in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, employment of support and certified personnel, promotions, recommendation of change of assignment, and/or transfers as listed on the attached Exhibit A.
Speaker(s):  Mr. Rex Van Meter
Attachments:
Action(s):
I move not to convene in executive session to discuss personnel docket. Passed with a motion by Mr. Jeff Behymer and a second by Mr. Don Rowe.
No Action(s) have been added to this Agenda Item.
Discussion:  Time:
10.B. Acknowledge the board has returned from executive session. Executive session minutes' compliance announcement.
Speaker(s):  Mr. Rex Van Meter
Discussion: 

Mr. Rex Van Meter announced the board did not enter into executive session to discuss the personnel docket. 

10.C. Approval of Personnel Items as listed.
Action(s):
I move we approve all personnel items as presented. Passed with a motion by Mrs. Suzanne Cannon and a second by Mr. Leonard Wells.
No Action(s) have been added to this Agenda Item.
11. Appeal of Long Term Student Suspension
11.A. Vote to convene or not to convene in executive session to hear evidence and discuss the suspension of a minor student whereby disclosure of any additional information would violate FERPA. 25 O.S. Sections 307(B)(5) and (B)(7)
Action(s):
I move to convene in executive session to hear evidence and discuss the suspension of a minor student. Passed with a motion by Mr. Jeff Behymer and a second by Mr. Don Rowe.
No Action(s) have been added to this Agenda Item.
Discussion:  Mrs. Cannon had to leave the meeting and did so at the time the vote was called to convene into executive session.  Time: 7:34
11.B. Acknowledge the board has returned from executive session. Executive session minutes compliance announcement.
Discussion:  Mr. Rex Van Meter announced the board entered into executive session to discuss the long term student suspension appeal at : 7:34p.m.  No action was taken by the board of education.  The board returned to open session at : 8:24p.m.
11.C. Vote to uphold, overturn, or modify the long term student suspension.
Action(s):
I make the motion to modify the length of the suspension to time served and return to school on November 7th. Passed with a motion by Mr. Jeff Behymer and a second by Mr. Don Rowe.
No Action(s) have been added to this Agenda Item.
12. Adjournment
12.A. Consideration of and motion to adjourn the meeting
Action(s):
I move we adjourn this meeting. Passed with a motion by Mr. Jeff Behymer and a second by Mr. Leonard Wells.
No Action(s) have been added to this Agenda Item.
Discussion:  Meeting adjourned at : 8:25p.m.
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