Public Meeting Minutes: August 6, 2018 at 6:30 PM - Board of Education Regular Meeting

Download

View Options:

Show Everything
Hide Everything

August 6, 2018 at 6:30 PM - Board of Education Regular Meeting Minutes

August 6, 2018 at 6:30 PM - Board of Education Regular Meeting
1. Invocation and Flag Salute
1.A. Invocation -Pastor Tim Baer, Grace Episcopal Church
Discussion:  Pastor Baer was unable to join us this evening.  Vice president Leonard Wells delivered the invocation.
1.B. Flag Salute - Colors presented by Boy Scout Troop 365
Speaker(s):  Mr. Rex Van Meter
2. Call to Order and Roll Call
Speaker(s):  Mr. Rex Van Meter
2.A. Call to Order and Roll Call
Speaker(s):  Mr. Rex Van Meter
3. Reports / Comments from Superintendent and/or Staff
Speaker(s):  Dr. Jason Simeroth
Rationale: 

Desarae Witmer to present new PreK-2 standards based report cards.

Diana Lebsack to present Yukon Middle School Highlights.

 

Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
Discussion:  Dr. Simeroth introduced Jennifer Strong, District Manager for Sodexo.  Jennifer introduced Kim Dougherty, our on-site director of child nutrition and Patrick Cuevas, head chef.  
Diana Lebsack, principal at Yukon Middle School, was going to give a presentation about the broadcast journalism class at her site but the projector was down and her presentation will be rescheduled for next month.
Desarae Witmer, Executive Director of Curriculum and Instruction, introduced Becky Oglesby and Julie Perdue who gave a synopsis of the new Pre-K - 2nd grade Standards Based Report Cards.  The cards better represent the student's proficiency of the Oklahoma Academic Standards.  The curriculum team aligned the district curriculum with the standards and then aligned the report cards to the same standards.  The report cards then went out to teachers, administrators, technology, and parents to allow all stakeholders a chance to comment and affect change.  
Mr. Wells asked if there were plans to move to standards based report cards for upper elementary, middle and high school.  Desarae Witmer said we would be rolling out one grade a year so this years second graders will have a standards based report card in third grade.
Mr. Behymer asked if scoring would not only indicate where students have not yet met standards, but where they are excelling.  Desarae Witmer said it will definitely indicate where differentiated instruction would be helpful and may result in adjusting pacing for advanced learners.
Dr. Simeroth asked board members to look at their calendar to schedule a special board meeting for ratifying teachers contracts, bond sale, approve personnel, and accept bid for Surrey Hills.  It was settled that we will have a special board meeting on August 20, at 8:00a.m.
4. Board Member Communications and Announcements
Speaker(s):  Mr. Rex Van Meter
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
4.A. Individual Board Member Comments
Discussion: 

Don Rowe:  No comment

Suzanne Cannon:I'm so excited for the start of a new school year.  I would like to draw your attention to the Thompson Executive Leadership Institute.  It is a highly competitive teaching academy for school superintendents and our own Dr. Jason Simeroth was accepted into and will attend the academy this year.  The education he will receive will not only be great for him, but will be an absolute asset for the district.

Jeff Behymer:  No comment

Leonard Wells:  There is no doubt a lot of activity this time of year.  I had opportunity to attend the New Teacher Luncheon and was surprised at the number of new folks there.  There were 127 in attendance.  The community coffee here last Friday was a huge success and I also attended the high school band picnic for which our own Don Rowe cooked.

Rex Van Meter:  No comment

 
4.B. Upcoming Meetings/Events:
Rationale: 

August:

  • 13 - The Breakfast - YHS Gym @ 7:30 a.m.
  • 16 - First Day of School
  • 23-26 - Ignite the Vision Education Leadership Conference, OSSBA/CCOSA - Cox Convention Center

September:

  • 4 - Legislative Breakfast, Yukon Police Department, 100 S. Ranchwood Blvd. - 7:00 a.m.
  • 4 - Yukon Public Schools Board Meeting - 6:30 p.m.
  • 25 - OSSBA Region 10 Meeting-Redlands Community College, El Reno, OK - 5:30-8:30 p.m.

 

5. Communications
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
5.A. Request from patrons to address the board- Pursuant to Board Policy AF comments can be made only by district patrons concerning items listed on the agenda.
Discussion:  There were no requests from patrons.
6. Business Item: Separate Vote
6.A. Accept and approve Minutes from Regular Board Meeting: July 9, 2018, which may be approved as presented or approved following modification.
Action(s):
I move we accept the minutes as presented. Passed with a motion by Mr. Leonard Wells and a second by Mrs. Suzanne Cannon.
No Action(s) have been added to this Agenda Item.
7. Business Items: Finance Consent Docket - All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless a board member requests to have a separate vote on any or all of the items.
Speaker(s):  Mr. Rex Van Meter
Action(s):
I move we approve all items on the Finance Consent Docket. Passed with a motion by Mr. Jeff Behymer and a second by Mrs. Suzanne Cannon.
No Action(s) have been added to this Agenda Item.
Goals:
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
7.A. Approval of Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Attachments:
7.B. Monthly and Cumulative Treasurer's Report(s) and General Fund Report(s)
7.C. Child Nutrition Report
Discussion:  There is no report to present.
8. Business Items Consent Docket- All of the consent items will be discussed, considered and approved or disapproved by one vote unless a board member requests to have a separate vote on any or all of the consent items.
Action(s):
I move we approve all of the Business Items Consent Docket. Passed with a motion by Mr. Jeff Behymer and a second by Mr. Don Rowe.
No Action(s) have been added to this Agenda Item.
8.A. Approval of Dr. Jason Simeroth, YPS-Superintendent, as Purchasing Agent and Authorized Representative for Yukon Public Schools (YPS) for the 2018-19 school year.
Rationale:  Purchasing Agent and Authorized Representative for YPS to include:  all Federal Programs, E-Rate, Child Nutrition, designated custodian for the general fund, building fund, child nutrition fund, bond fund, activity fund, all state programs, and other school programs/activities not listed for the 2018-19 school year.
8.B. Approve Contract for Secondary Career and Technology Education Programs for School Year 2018-19
Rationale:  The Oklahoma State Department of Career and Technology Education provides aid in the form of a Program Assistance Grant and State Teacher Stipend in the amount of $144,320.00 for 14 secondary classes/teachers.
Goals:
  • CURRICULUM- We will establish a research-based curriculum to implement a viable, relevant, meaningful learning experience for all students.
8.C. Approve Rental Contract from International Youth Fellowship for the Gracias Choir Tour October 12, 2018, at the YFAC.
8.D. Approve Out of State Travel Request for M. Chaney, YMS teacher to attend Safari Club International's American Wilderness Leadership School in Jackson, WY, 0729-08062018.
Rationale: 

Cost analysis:  This is fully funded by the SCI-OS and travel is paid by the Oklahoma Department of Wildlife Conservation.  

The request comes during the trip because the ODOWC did not provide travel information to Mr. Chaney until July 9, 2018.

8.E. Approve Out of State Travel Request for R. Shoaf YHS Special Ed Teacher to attend the Special Olympics Unified Champion Schools Conference in San Diego, CA, 2/4-2/8/2019
Rationale:  Cost Analysis:  All expenses for this trip are paid for by Special Olympics.  The cost of the substitute will be covered by Special Services.
8.F. Approve Out of State Travel for Dr. Simeroth to attend the Thompson Leadership Institute 8 times during the 2018-19 school year.
Rationale:  Cost Analysis:  approximately $3800 for 3 nights per session.  All expenses iin excess of the hotel and school vehicle are covered by the Institute.
8.G. Surplus items from Independence Elementary School
Attachments:
8.H. Surplus items from Yukon Fine Arts Center
Attachments:
8.I. Surplus items from Special Services
Attachments:
8.J. Approval of Sanctioning Requests from Booster Clubs for the 2018-19 school year.
Rationale:  Central ES PSO, Myers ES PTO, Parkland ES PSO, Ranchwood ES PTO, Shedeck ES PTO, Skyview ES PTO, Surrey Hills ES PTA, Independence ES PTO, Lakeview ES PTO, Yukon Middle School POSSE, YHS Ag Booster Club, YHS Band Boosters Association, YHS Cheer Booster Club, YHS Cross Country/Track & Field Booster Club,YHS Fastpitch Club, YHS Golf Boosters, YHS Home Run Club, YHS Pom Pon Booster Club, YHS Quarterback Club, YHS Rebound Club, YHS Soccer Booster Club, YHS Sports Medicine Booster Club, YHS Swim Booster Club, YHS Aces Tennis Booster Club, YHS Takedown Club, YHS Boys Basketball Tip-In Club, YHS Volleyball Booster Club
8.K. Approve list of students on "Open Transfer"
9. New Business
9.A. New Business- This business, in accordance with Oklahoma Statutes, title 25- 311 (a)(9), is limited to any matter not known about or which could not have been reasonably forseen prior to the time of posting this agenda.
Discussion:  There is no new business.
10. Personnel Docket
10.A. Personnel- Vote to convene or not to convene in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, employment of support and certified personnel, promotions, recommendation of change of assignment and/or transfers as listed on the attached Exhibit A.
Attachments:
Action(s):
I move we enter into executive session to discuss the personnel docket. Passed with a motion by Mrs. Suzanne Cannon and a second by Mr. Jeff Behymer.
No Action(s) have been added to this Agenda Item.
Goals:
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
10.B. Acknowledge the Board has returned from executive session. Executive session minutes' compliance announcement.
Goals:
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
Discussion:  Mr. Rex Van Meter announced the board entered into executive session to discuss the personnel consent docket at 6:55 p.m.  No action was taken by the board of education.  The board returned to open session at 7:08 p.m.
10.C. Approval of Personnel items as listed.
Action(s):
I move we approve the personnel items as listed. Passed with a motion by Mrs. Suzanne Cannon and a second by Mr. Jeff Behymer.
No Action(s) have been added to this Agenda Item.
11. Adjournment
11.A. Consideration of and motion to adjourn the meeting
Action(s):
I move we adjourn. Passed with a motion by Mr. Jeff Behymer and a second by Mrs. Suzanne Cannon.
No Action(s) have been added to this Agenda Item.
Discussion:  The board adjourned at 7:08 p.m.
<< Back to the Public Page for Yukon Public Schools