Public Meeting Minutes: May 2, 2016 at 6:30 PM - Board of Education Regular Meeting

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May 2, 2016 at 6:30 PM - Board of Education Regular Meeting Minutes

May 2, 2016 at 6:30 PM - Board of Education Regular Meeting
1. Invocation and Flag Salute
1.A. Invocation- Rev. Jann Osborn
Speaker(s):  Mrs. Karen Youngblood
Discussion:  Invocation was led by Dr. Simeroth in Rev. Osborn's absence.
1.B. Flag Salute
Speaker(s):  Mrs. Karen Youngblood
Discussion:  The Flag Salute was led by Dr. Simeroth.
2. Call to Order and Roll Call
2.A. Call to Order and Roll Call
Speaker(s):  Mrs. Karen Youngblood
Rationale: 

Board Members attending this meeting included:

 

Others attending this meeting included: Dr. Jason Simeroth, Superintendent, Dr. Sheli McAdoo- Assistant Superintendent, Dr. Jason Brunk- Assistant Superintendent, Jim Fenrick- Chief Financial Officer, and Jannette Gamble- Administrative Assistant/Board Minute Clerk.

Discussion:  Mrs. Karen Youngblood called the meeting to order. The secretary called roll noting everyone present.
3. Reports/ Comments from Superintendent and/or Staff
Speaker(s):  Dr. Simeroth
3.A. Presentation of the Annual Scholarship Students that traveled to Picardy, France.
Speaker(s):  Dr. Simeroth and/or Ms. Jean Dawson
Rationale:  Students Deante Colbert and Payton Harrison will be presenting the projects that took them to France. The students would like to thank the administration and board members for encouraging their efforts. 
Discussion:  Dr. Jason Simeroth introduced Ms. Jean Dawson, YHS French Instructor, and the students that traveled to Picardy France during their spring break. Ms. Dawson and the students expressed their gratitude towards the administrators and board members that encouraged and supported them in their efforts to learn on the differences and similarities on film making and foreign linguistics during their trip to France.
3.B. Recognition of Bill Pierce, Surrey Hills Principal, Air Force Reserve Retiree
Speaker(s):  Dr. Simeroth
Rationale: 

Maj. Bill Pierce, Public Affairs deputy chief of the 507th Air Refueling Wing, retired from the US Air Force Dec. 29, 2015. 

Mr. Pierce entered the AF in July 1991, after initial training in IL, he was assigned to Tinker AFB in OK. Commissioned in Aug. of 1996 with the OK Army National Guard and assigned as a fuels officer for the 700th Support Battalion, 45th Infantry Div, OK. In 2001, Maj. Pierce rejoined the 507th Air Refueling Wing, this time as a Public Affairs Officer. 

During his military career, Maj. Pierce was mobilized under Operations Noble Eagle, Enduring Freedom and Iraqi Freedom. Graduate of Defense Information School in Maryland and Air Force Squadron officer School in Alabama. Bill has received major awards and decorations through out his military career.

Bill is a native Oklahoman and a graduate from both UCO and OCU. Resides in Yukon, OK with his wife and their two children, currently the Principal of Surrey Hills Elementary. 

Discussion:  Dr. Simeroth, Superintendent, recognized Mr. Bill Pierce, Principal for Surrey Hills, who retired from serving in the US Air Force Reserve in December 29, 2015. Dr. Simeroth appreciates Mr. Pierce willingness, service and dedication to Yukon Schools and our country.
3.C. Recognition of After School Professionals
Speaker(s):  Mrs. D'Lynne Koontz
Discussion:  Mrs. D'Lynne Koontz, Director of the Community Education Department and Ms. Aimee Sikes, Assistant Director for the Afterschool Program, recognized the afterschool professionals and explained the variety of activities incorporated in the program that complement the school curriculum. Dr. Simeroth, Superintendent, expressed how proud he feels of the work this group does. It is an example of a group that has joined forces to decrease office staff and increase services.
4. Board Member Communications and Announcements
4.A. Individual Board Member Comments
Discussion:  Dr. Simeroth, Superintendent, recognized Mr. David Yetter, on his last board meeting, thanking him for his involvement, dedication, and support as a board member and also as an active member of our community for the best interest of our students. Mr. Yetter was appointed to the School Board in 2013 and represented Post #4. He will step down to allow for his wife to start her first year with Yukon Schools in August of 2016. Mr. Rex Van Meter commended Mr. Yetter on his passion for children and his level of preparedness for the board meetings. Mr. Yetter will be missed. Mr. Van Meter also reminded everyone it is Teacher Appreciation week. He is thankful for the teachers that help with the improvement of each student and the guidance they provide in assisting parents to raise great children. Mrs. Suzanne Cannon recognized Mr. Yetter and the broad knowledge and information he contributed to the board meetings. She commended the district for working together and rising above the financial crisis. Mrs. Cannon also recognized Mr. Pierce and thanked him for his service to our country. Mr. Leonard Wells enjoyed the opportunity of getting to know Mr. Yetter. Mr. Wells also commended him for his parental involvement with the schools and the community and commented on Yetter's transparency, and honesty when conducting board meetings. Mr. Wells ended with a quote that reminds him of Mr. Yetter: "People do not care how much you know until they know how much you care". We will really miss Mr. Yetter. Mr. Wells also commented on what a great program Reality Check is for the HS students. Mrs. Karen Youngblood mentioned and appreciated many aspects of Mr. Yetter during his term of service, especially how he has made Yukon's Board of Education a better board. Mrs. Youngblood also thanked the after school professionals for their dedication in serving and contributing to the enrichment of our students. David Yetter appreciates all that has been accomplished in the past three years. He thanked his family for their support. He expressed to the board, how it has been an honor to serve alongside them. Expressed his gratitude and how proud he is of the district and where it is headed. He also would like to let the teachers know how much they are appreciated for all that they do.
4.B. Upcoming Meetings/ Events:
Speaker(s):  Mrs. Karen Youngblood
Rationale: 

May

May 4, - OSSBA- Law Institute, Gaillardia Country Club, OKC, Time: TBD

May 7- OSSBA- President's Workshop, Embassy Suites, Airport, OKC, Time: TBD

May 11- District Retirement Reception,  @ YHS Cafeteria, 3:30 - 5:30 p.m.

May 17- YHS Graduation Ceremony- John Norick Arena, OKC Fairgrounds@ 7:30 p.m. 

May 24-End of Year Celebration - Yukon Fine Arts Center @ 8:30 am

List of Events as provided by each site has been attached. Events are also available on our website: http://www.yukonps.com/vcalendar/

 



Attachments:
5. Communications
5.A. Communications- Request from Patrons to Address the Board- Pursuant to Board Policy AF. Comments can be made only by District Patrons, concerning items listed on the Agenda.
Speaker(s):  Mrs. Karen Youngblood
Discussion:  None.
6. Business Item: Separate Vote
6.A. Vote to approve or disapprove Resolution for Schools and Libraries Universal Services (E-Rate) for 2016-17. This resolution authorizes filing of the Form 471 applications for funding year 2016-17 and the payment of the applicant’s share upon approval of funding and receipt of services.
Speaker(s):  Mrs. Karen Youngblood
Action(s):
Motion to approve or disapprove Resolution for Schools and Libraries Universal Services (E-Rate) for 2016-17; Passed with a motion by Mrs. Suzanne Cannon and a second by Mr. David Yetter.
No Action(s) have been added to this Agenda Item.
6.B. Consideration of and motion to approve revision of student's last day of school on the 2015-16 District Calendar.
Speaker(s):  Mrs. Karen Youngblood
Action(s):
Motion to approve revision of student's last day of school on the 2015-16 District Calendar. Passed with a motion by Mr. David Yetter and a second by Mr. Leonard Wells.
No Action(s) have been added to this Agenda Item.
Discussion:  Dr. Simeroth explained the last day of school for this calendar year of 2015-16 will be May 18 and it applies to students only. Mrs. Koontz will follow up with a plan and communicate with the district regarding day care to accommodate for the staff members on the two (2) remaining days their students will not be in session.
6.C. Consideration of and motion to approve contract for auditing, consulting and recovery services between Cost Defender, LLC and YPS.
Speaker(s):  Mrs. Karen Youngblood
Action(s):
Motion to approve contract for auditing, consulting and recovery services between Cost Defender, LLC and YPS. Passed with a motion by Mr. Rex Van Meter and a second by Mr. David Yetter.
No Action(s) have been added to this Agenda Item.
7. Business Items: Consent Docket All of the consent items will be discussed, considered and approved or disapproved by one vote unless the board member desires to have a separate vote on any or all of the consent items.
Action(s):
Motion to approve Item 7A separately from the Business Consent Docket, Passed with a motion by Mr. David Yetter and a second by Mr. Leonard Wells.
Motion to approve Items 7B -7J from the Consent Docket as presented. Passed with a motion by Mrs. Suzanne Cannon and a second by Mr. Rex Van Meter.
No Action(s) have been added to this Agenda Item.
Discussion:  Mrs. Karen Youngblood recommended the removal of Item 7A from the Business Consent Docket. Vote to approve item 7A separately followed.
7.A. Minutes from April 4, 2016 Regular Board Meeting, and April 20, 2016 Special Board Meeting.
Attachments:
7.B. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Attachments:
7.C. Monthly and Cumulative Treasurer's Report and General Fund Reports
7.D. Child Nutrition Report and Newsletter
Attachments:
7.E. Consideration of and Motion to approve the Big Five- Head Start Contract and Food Service Agreement between Big Five Head Start and YPS for 2016-17.
7.F. Approve Out of State Travel Request from Rachel Allred, YHS Volleyball Coach, and forty (40) YHS students grades 9-12, to travel to Arkansas Tech University in Russellville, AR on July 17-19,2016, to attend a two (2) day tournament and team camp.
Rationale:  Cost Analysis: All costs covered by Booster Club and Parents pay $50/athlete
7.G. Approve Out of State Travel Request from Scott Raper, YHS Basketball Coach, and ten (10) YHS students to travel to the University of Kansas in Lawrence, KS on June 17-19, 2016, for a basketball tournament and team camp.
Rationale:  Cost Analysis: None to District. Paid by Booster Club. 
7.H. Approve Out of State Travel from Scott Stevens, YHS teacher to travel to South Dakota and Nebraska on May 6-8, 2016 to purchase livestock for the YHS FFA Program.
Rationale:  Cost Analysis: School to pay the cost of a substitute teacher.
7.I. Approve Out of State Request from Dr. Jason Brunk to travel to Orlando, FL on October 11-14, 2016 to attend the National Conference for the American Association of School Personnel Administrators.
Rationale:  Cost Analysis: Dr. Brunk will pay for his travel and lodging. Cost to District- Registration Fees: $425.00
7.J. Approve Wes McAtee and Anthony Travis as Technical Arts Adjunct Teachers for the 2016-17 school year.
8. New Business:
8.A. New Business-This business, in accordance with Oklahoma Statues, title 25- 311 (A)(9), is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.
Speaker(s):  Mrs. Karen Youngblood
Discussion:  None.
9. Personnel
9.A. Personnel-Vote to convene or not to convene, in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, terminations, and employment of support and certified personnel, promotions, summer employments, recommendation of change of assignment and/or transfers, as listed on the attached Exhibit A, Addendum A-1: Employment of Certified Personnel on Standard Contracts, Addendum A-2: Employment of Certified Personnel on Temporary Contracts , Addendum B-1, B-2, B-3: Employment of Support Personnel
Action(s):
Motion to convene in executive session pursuant to 25 O.S. 307 (B)(1)to discuss the resignations, terminations and employment of support and certified personnel, promotions, summer employments, recommendation of change of assignment and/or transfers, as listed on the attached Exhibit A, Addendum A-1: Employment of Certified Personnel on Standard Contracts, Addendum A-2: Employment of Certified Personnel on Temporary Contracts , Addendum B-1, B-2, B-3: Employment of Support Personnel Passed with a motion by Mr. Leonard Wells and a second by Mr. David Yetter.
No Action(s) have been added to this Agenda Item.
Discussion:  Time: 7:06 p.m.
9.B. Acknowledge the Board has returned from executive session. Executive session minutes' compliance announcement.
Speaker(s):  Mrs. Karen Youngblood
Discussion:  Executive session minutes compliance announcement: Mrs. Karen Youngblood, Board President, announced that the board entered into executive session at 7:06-p.m. to discuss the employment of: SEE ATTACHED EXHIBITS OR MINUTES as authorized by 25 O.S. Section 307 (B)(1). Those present in Executive session were: Suzanne Cannon-Board Vice-President, David Yetter- Board Clerk, Rex Van Meter-Board Deputy Clerk, Leonard Wells- Board Member, Dr. Jason Simeroth- Superintendent, Dr. Jason Brunk and Dr. Sheli McAdoo, Assistant Superintendents. No actions or votes were taken during the executive session. The board acknowledged return to open session at: 7:38 p.m.
9.C. Approval of Personnel Consent Docket as listed.
Action(s):
Motion to approve the Personnel Docket of personnel items as presented. Passed with a motion by Mr. David Yetter and a second by Mr. Rex Van Meter.
No Action(s) have been added to this Agenda Item.
10. Adjournment
Action(s):
Motion to adjourn the meeting. Passed with a motion by Mr. David Yetter and a second by Mr. Rex Van Meter.
No Action(s) have been added to this Agenda Item.
Discussion:  Time: 7:39 p.m.
10.A. Consideration of and motion to adjourn the meeting.
11. Public Notice/Agenda- The public Notice/Agenda was posted at 600 Maple, Yukon, OK 73099 on the 29 th of April, 2016 by 4:00 p.m. by Dr. Jason Simeroth, Superintendent.
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