Public Meeting Minutes: December 14, 2015 at 6:30 PM - Board of Education Regular Meeting

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December 14, 2015 at 6:30 PM - Board of Education Regular Meeting Minutes

December 14, 2015 at 6:30 PM - Board of Education Regular Meeting
1. Invocation and Flag Salute
1.A. Invocation- Rev. Gary Reynolds of Yukon First Church of the Nazarene
Speaker(s):  Rev. Gary Reynolds
1.B. Flag Salute
Speaker(s):  Leonard Wells
2. Call to Order and Roll Call
Speaker(s):  Leonard Wells
2.A. Call to Order and Roll Call
Speaker(s):  Leonard Wells
Rationale: 

Board Members attending this meeting included:

 

Others attending this meeting included: Dr. Jason Simeroth, Superintendent, Dr. Sheli McAdoo- Assistant Superintendent, Dr. Jason Brunk- Assistant Superintendent, Jim Fenrick- Chief Financial Officer, and Jannette Gamble- Administrative Assistant/Board Minute Clerk.

2.B. Proposed executive session to discuss a confidential investigation of a student complaint made pursuant to Policy BH and BI (25 O. S. 307 (B)(7).
Action(s):
Motion to convene in executive session to discuss a confidential investigation of a student complaint made pursuant to Policy BH and BI (25 O. S. 307 (B)(7), Passed with a motion by Mrs. Karen Youngblood and a second by Mr. David Yetter.
No Action(s) have been added to this Agenda Item.
2.C. Acknowledge the Board has returned from executive session. Executive session minutes' compliance announcement.
Discussion:  The board acknowledged return from executive session at 7:08 p.m. Mr. Leonard Wells, President, noted there were no action or votes taken during executive session.
2.D. Possible vote to affirm/reverse/modify the Compliance Officer’s decision regarding the investigation conducted pursuant to Policy BH and BI.
Action(s):
Possible vote to affirm/reverse/modify the Compliance Officer’s decision regarding the investigation conducted pursuant to Policy BH and BI. A motion to affirm the Compliance Officer's decision regarding the investigation conducted pursuant to Policy BH and BI, Passed with a motion by Mr. David Yetter and a second by Mr. Rex Van Meter.
No Action(s) have been added to this Agenda Item.
3. Reports/ Comments from Superintendent and/or Staff
Speaker(s):  Dr. Simeroth
Rationale: 
  • Efforts of staff and students on ice days
  • Sale of Richland property

 

Discussion:  Dr. Simeroth expressed his gratitude to the maintenance and IT staff who worked extremely hard during our recent ice storm. "Learning taking place during adverse conditions was fantastic to watch", Dr. Simeroth commented. Quite admirable work done by Ms. Robin Holley, the Central Elementary staff, Mr. Scott Hein, LES staff, Ms. Diana Lebsack, MS Staff, Ms. Emily Forte and the Child Nutrition staff. Everyone worked together making the most and best learning environments for our students during the adverse weather conditions. Dr. Simeroth also congratulated Mrs. Suzanne Cannon on running unopposed during her next office term. Also, the appraisal for the Richland property is ready. We will advertise and begin the close bid sale in the upcoming months.
4. Board Member Communications and Announcements
4.A. Individual Board Member Comments
Discussion:  Mr. Rex Van Meter- Commends Dr. Simeroth and the Yukon staff for such a quick turn around and a job well done. Mr. David Yetter - Thanks the Yukon staff for being so flexible. Attended and found his experience watching the 6th grade Academic Team compete, to be an outstanding one! Mrs. Suzanne Cannon- Welcomed the Leadership students that were present during the meeting. Mrs. Cannon attended the Nutcracker and addressed Mr. Hein's participation as fabulous. Mrs. Cannon also attended the yearly Christmas in the Rotunda performance and expressed how the music directors and students were outstanding. Mrs. Cannon is happy to have five more years to continue to do great things for Yukon students. She also shared the excitement of a new family member who will join not only their family but also Yukon Schools. Merry Christmas! Mrs. Karen Youngblood - Thanks the Yukon staff for holding everything together during the recent weather storm. "We respect your input and being the front line between students and families, said Mrs. Youngblood. Please take this time off to enjoy your family and loved ones. Know that you are prayed for and thought of during this season. Mr. Leonard Wells - attended the Foundation Banquet and appreciates them taking the time to recognize our teachers. Mr. Wells also congratulated Ms. Cannon on a continued unopposed term of office with the Yukon School Board.
4.B. Upcoming Meetings/ Events: December: Thursday, Dec. 17th, 7:30 PM-9:00 PM: OK City Philharmonic- Sounds of the Season, Yukon Fine Arts Center Winter Break: December 21, 2015- January 3, 2016. January: School Resumes: Monday, January 4, 2016 Legislative Breakfast: Tuesday, January 5, 2016, 7:00 am, Mabel C. Fry Public Library Next School Board Meeting- Monday, January 11 , 2016, 6:30 pm, YPS-Admin Building, Board Rm JH All State Choir Rehearsal/Performance- January 14-16, 2016 8:00 a.m. OKC Cox Center/1st Church of the Nazarene, Bethany 5th Grade Musical - Thursday, January 14, 2016 9:15- 10-15 a.m., Yukon Fine Arts Center Jump Rope for Heart - Friday, January 15, 2016, Shedeck ES, All Day Board Luncheon: Administration Bldg, Date: TBD
Rationale: 
December: 
  • Thursday, Dec. 17th, 7:30 PM-9:00 PM: OK City Philharmonic- Sounds of the Season, Yukon Fine Arts Center
  • Winter Break: December 21, 2015- January 3, 2016.

January: 

  • School Resumes: Monday, January 4, 2016
  • Legislative Breakfast: Tuesday, January 5, 2016,  7:00 am, Mabel C. Fry Public Library
  • Next School Board Meeting- Monday, January 11 , 2016,  6:30 pm, YPS-Admin Building, Board Rm
  • JH All State Choir Rehearsal/Performance- January 14-16, 2016 8:00 a.m. OKC Cox Center/1st Church of the Nazarene, Bethany
  • 5th Grade Musical - Thursday, January 14, 2016 9:15- 10-15 a.m., Yukon Fine Arts Center
  • Jump Rope for Heart - Friday, January 15, 2016, Shedeck ES, All Day
  • Board Luncheon: Administration Bldg, Date: TBD
Discussion:  Mr. Wells reminded the board members of the upcoming 2016 Chamber Gala, January 15, location and time: TBD.
5. Communications
5.A. Communications- Request from Patrons to Address the Board- Pursuant to Board Policy AF. Comments can be made only by District Patrons, concerning items listed on the Agenda.
Discussion:  None.
6. Business Item: Separate Vote
6.A. Consideration of and vote on motion to approve the 2016 Board of Education Meeting Calendar.
Speaker(s):  Leonard Wells
Attachments:
Action(s):
Motion to approve the 2016 Board of Education Meeting Calendar as presented, Passed with a motion by Mr. David Yetter and a second by Mrs. Karen Youngblood.
No Action(s) have been added to this Agenda Item.
Discussion:  Mr. Wells questioned the Tuesday meeting in September and asked whether consideration was given to move to the following Monday, September 12, 2016 instead. After further consideration given by the board members, the calendar date for September and the rest of the year will remain the same as originally presented.
6.B. Consideration of and vote on motion to approve the 2016-17 and 2017-18 School Calendars.
Speaker(s):  Leonard Wells
Attachments:
Action(s):
Motion to approve or not approve the 2016-17 and 2017-18 School Calendars as presented. Motion to approve the 2016-17 and 2017-18 School Calendars as presented, Passed with a motion by Mr. David Yetter and a second by Mrs. Suzanne Cannon.
No Action(s) have been added to this Agenda Item.
6.C. Discussion and possible board action to adopt an evaluation instrument to be utilized in the superintendent evaluation process.
Speaker(s):  Leonard Wells
Action(s):
Vote to adopt an evaluation instrument to be utilized in the superintendent's evaluation process, Passed with a motion by Mr. David Yetter and a second by Mrs. Suzanne Cannon.
No Action(s) have been added to this Agenda Item.
Discussion:  Board has considered and would like to adopt the recommended evaluation tool. At this time the board members have agreed on not including the goals portion, however will work on the goals together for the upcoming/future years. The evaluation will also include a summary and/or recommendation portion at the end of the evaluation tool.
7. Business Items: Consent Docket All of the consent items will be discussed, considered and approved or disapproved by one vote unless the board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Leonard Wells
Action(s):
Motion to approve Consent Docket as presented, Passed with a motion by Mrs. Karen Youngblood and a second by Mr. Rex Van Meter.
No Action(s) have been added to this Agenda Item.
7.A. Minutes from Regular Board Meeting, November 2, 2015.
Attachments:
7.B. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Attachments:
7.C. Treasurer's Report and General Fund Report
7.D. Child Nutrition Report
Attachments:
7.E. Approval of Out of State Travel from Rachel Hacker, Monica Doxey and Tracy McKeown, to travel to State College, PA on February 27-March 3, 2016 to attend the 26th Annual Student Assistant Program Conference.
Rationale:  Cost Analysis: Paid by DFC Grant
7.F. Approval of Out of State Travel Request from Mitzi Maddox and the Yu-Can Coalition to travel to National Harbor, MD on January 31- February 4, 2016. for the CADCA Leadership Forum.
Rationale:  Cost Analysis: Paid by DFC Grant
7.G. Approval of Out of State Travel from Jean Dawson to travel to Picardy, France on March 5- 19, 2016 as part of the Annual Scholarship Program between OKC and Picardy, France.
Rationale:  Cost Analysis: Substitute cost for a week will be paid by YHS PD funds
7.H. Approval of Out of State Travel Request from Renee Shoaf to travel to Phoenix, AZ on January 31- February 3, 2016 for the Special Olympics Unified Strategy for Schools Annual Conference.
Rationale:  Cost Analysis: No cost to the District. Paid by Special Olympics.
7.I. Approval of Out of State Travel Request from Kelly Middendorf and the Senior Government class of 2016-2017 to travel to Washington, D.C. on January 19-22, 2017 for the Presidential Inauguration.
Rationale:  Cost Analysis: YHS to pay for the Substitute fee. Parents Fee: $2,061
7.J. Approval of Out of State Travel from Leander Walker and Dain Foster to travel to Baltimore, MD on June 21-26, 2016 to attend the Athletic Trainers Annual Meeting.
Rationale:  Cost Analysis: No Cost to District. Paid with Career Tech Funding. 
7.K. Declare as Surplus items listed on attached Exhibit A.
Rationale:  IT Surplus List from LES. 
Attachments:
7.L. Approval of Rental Contract for Yukon Fine Arts Center from Tilt Dance Company for a Dance Recital on June 6-9, 2016.
8. New Business
8.A. New Business-This business, in accordance with Oklahoma Statues, title 25- 311 (A)(9), is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.
Discussion:  None.
9. Personnel
9.A. Personnel-Vote to convene or not to convene, in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, and employment of support and certified personnel, promotions, recommendation of change of assignment and/or transfers, as listed on the attached Exhibit A.
Attachments:
Action(s):
Motion to convene or not to convene in executive session pursuant to 25 O.S. 307 (B)(1) to discuss the resignations and employments of support and certified personnel, promotions, recommendation of change of assignments and/or transfers as listed on attached Exhibit A. Motion to not convene in executive session Passed with a motion by Mrs. Karen Youngblood and a second by Mr. Rex Van Meter.
No Action(s) have been added to this Agenda Item.
Discussion:  Time:
9.B. Acknowledge the Board has returned from executive session. Executive session minutes' compliance announcement.
Discussion:  None.
9.C. Approval of Personnel Consent Docket as listed.
Attachments:
Action(s):
Approve or not approve the Personnel Docket of personnel items as presented. A motion to approve the Personnel Docket of personnel items as presented, Passed with a motion by Mrs. Karen Youngblood and a second by Mrs. Suzanne Cannon.
No Action(s) have been added to this Agenda Item.
10. Adjournment
Action(s):
Motion to adjourn the meeting. Passed with a motion by Mrs. Karen Youngblood and a second by Mr. Rex Van Meter.
No Action(s) have been added to this Agenda Item.
Discussion:  Time:
10.A. Consideration of and vote on motion to Adjourn the meeting.
Discussion:  Time: 7:47 p.m.
11. Public Notice/Agenda- The public Notice/Agenda was posted at 600 Maple, Yukon, OK 73099 on the 11th of December, 2015 by 4:00 p.m. by Dr. Jason Simeroth, Superintendent.
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