Public Meeting Minutes: November 2, 2015 at 6:30 PM - Board of Education Regular Meeting

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November 2, 2015 at 6:30 PM - Board of Education Regular Meeting Minutes

November 2, 2015 at 6:30 PM - Board of Education Regular Meeting
1. Invocation and Flag Salute
1.A. Invocation- Rev. Thomas Buckley of Judah Worship Center
Speaker(s):  Rev. Thomas Buckley
Discussion:  The invocation was led by Ron Brummet, Myers' Principal
1.B. Flag Salute
Speaker(s):  Leonard Wells
Discussion:  Flag Salute was led by Mr. Leonard Wells.
2. Call to Order and Roll Call
2.A. Call to Order and Roll Call
3. Reports from Superintendent and/or Staff
3.A. Audit Report from Putnam and Associates by Jerry Putnam, from Putnam & Company, PLLC.
Speaker(s):  Jerry Putnam, Putnam & Company, PLLC
Discussion:  Jerry Putnam from Putnam and Associates presented the Audit Report, explaining specific findings and recommendations made by the firm, also located on the back of the report. David Yetter asked about specific wording and/or terminology used on the report, to which Mr. Putnam advised were used to follow State mandated formats and requirements. Leonard Wells referenced page 11 of the report and requested a more detailed account and/or report on the Activity Fund. Dr. Jason Simeroth, clarified the gist of the report and ended by noting the increase in funds compared to other years, which will help the district accomplish other goals and be in a better position in the upcoming year.
3.B. Enrollment Report by Dr. Jason Brunk
Speaker(s):  Dr. Jason Brunk
3.C. Presentation of Achieving Classroom Excellence (ACE) Plan/ Budget, Dropout Rates, College Remediation by Dr. Sheli McAdoo/Melissa Barlow
Speaker(s):  Dr. Sheli McAdoo/ Melissa Barlow
Discussion:  Dr. McAdoo reported on the ACE budget, which was just allocated for this year, and some of the ways the district uses these funds to provide resources for the students. Melissa Barlow, YHS Principal, presented the Annual Drop Out Report. She explained how the report includes the students from 7th grade through 12th grade that leave before graduation and do not enroll elsewhere. During the 2014-15 school year, we totaled 46 students reduced from 51 students for the 2013-14 school year. David Yetter asked how many of these 46 students obtained a GED or were homeschooled? Nine of the 46 students left with the intention to finish their GED, three of them obtained their GED. Rex Van Meter requested comparable data from other 6A schools. College Remediation Report for the FY of 2013-14 Reports on findings that include only students that attend colleges and universities in OK. Does not count any out of state colleges, universities. The number for 2013-14 included 203 students that attended an OK college or university, 43% of these needed remediation. Suzanne Cannon asked what can be done to reduce these numbers? Melissa Barlow responded that the HS has already taken the initiative and has partnered with Olympia to offer ACT prep courses, and practice tests, students can also take the prep courses as an elective during the school year, math and english classes have incorporated many of the ACT questions and techniques into their classwork, etc. A-F Report presented by Kathy Davis and Kurt Johnson, a detailed report and analysis is included as part of the minutes.
3.D. OK State Department A-F Report Card Report by Kurt Johnson/ Kathy Davis
Speaker(s):  Kurt Johnson/ Kathy Davis
Attachments:
Discussion:  Kathy Davis and Kurt Johnson reported on the A-F report card, a detailed analysis is included as part of the minutes.
4. Communications
4.A. Request from Patrons to Address the Board- Pursuant to Board Policy AF. Comments can be made only by District Patrons, concerning items listed on the Agenda.
Discussion:  None.
5. Consent Docket: Minutes and Finance- All of the consent items will be discussed, considered and approved or disapproved by one vote unless the board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Leonard Wells
Action(s):
Motion to approve the Consent Docket as presented. Passed with a motion by Mrs. Karen Youngblood and a second by Mr. Rex Van Meter.
No Action(s) have been added to this Agenda Item.
5.A. Minutes from October 5, 2015.
5.B. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Attachments:
5.C. Treasurer's Report and General Fund Report
5.D. Child Nutrition Report and Newsletter
Attachments:
6. Consent Docket: Business Items-All of the consent items will be discussed, considered and approved or disapproved by one vote unless the board member desires to have a separate vote on any or all of the consent items.
Action(s):
Motion to remove item 6A from the Business Consent Docket. Passed with a motion by Mrs. Karen Youngblood and a second by Mr. David Yetter.
Motion to approve the Business Consent Docket Items B-G as listed. Passed with a motion by Mr. David Yetter and a second by Mrs. Suzanne Cannon.
No Action(s) have been added to this Agenda Item.
6.A. Approval of MA+ Architectural contract with Yukon Public Schools.
Action(s):
Motion to remove item 6A from the Business Consent Docket Passed with a motion by Mrs. Karen Youngblood and a second by Mr. David Yetter.
Motion to approve the items 6B-G as listed. Passed with a motion by Mr. David Yetter and a second by Mrs. Suzanne Cannon.
No Action(s) have been added to this Agenda Item.
6.B. Approval of Appropriation of the Sale of Bonds in the sum of $11,110,000.00. This is the 2015 sale of bonds approved by the 2008 bond election.
Action(s):
Motion to approve Appropriation of New Income for the 2015 Bond fund Sale of Bonds in the sum of $11,110,000.00. Passed with a motion by Mr. David Yetter and a second by Mrs. Suzanne Cannon.
No Action(s) have been added to this Agenda Item.
6.C. Approval of Resolution calling for an Annual Election for the Board of Education Office No. 1. Geographical Boundaries for District: 1. Beginning at the place where NW 23rd St (TLID:92548597) meets N Morgan Rd, thence southerly along said Road to S Overholser Rd, thence easterly along said Road to N County Line Rd, thence northerly along said Road to County Line Rd, thence southerly along said Road to N County Line Rd, thence southerly along said Road to Nonvisible Linear Legal/Statistical Boundary (TLID:92551381), thence westerly along said Nonvisible Linear Legal/Statistical Boundary to N Czech Hall Rd, thence northerly along said Road to S Cornwell Dr, thence northerly along said Drive to Local Neighborhood Road, Rural Road, City Street (TLID:92541564), thence northerly along said Local Neighborhood Road, Rural Road, City Street to S Cornwell Dr, thence northerly along said Drive to Local Neighborhood Road, Rural Road, City Street (TLID:92541563), thence norther
Rationale:  For District: 1. 
Beginning at the place where NW 23rd St (TLID:92548597) meets N Morgan Rd, thence 
southerly along said Road to S Overholser Rd, thence easterly along said Road to N County 
Line Rd, thence northerly along said Road to County Line Rd, thence southerly along said 
Road to N County Line Rd, thence southerly along said Road to Nonvisible Linear 
Legal/Statistical Boundary (TLID:92551381), thence westerly along said Nonvisible Linear 
Legal/Statistical Boundary to N Czech Hall Rd, thence northerly along said Road to S 
Cornwell Dr, thence northerly along said Drive to Local Neighborhood Road, Rural Road, City 
Street (TLID:92541564), thence northerly along said Local Neighborhood Road, Rural Road, 
City Street to S Cornwell Dr, thence northerly along said Drive to Local Neighborhood Road, 
Rural Road, City Street (TLID:92541563), thence northerly along said Local Neighborhood 
Road, Rural Road, City Street to S Cornwell Dr, thence northerly along said Drive to Local 
Neighborhood Road, Rural Road, City Street (TLID:92541562), thence northerly along said 
Local Neighborhood Road, Rural Road, City Street to S Cornwell Dr, thence northerly along 
said Drive to E Vandament Ave, thence easterly along said Avenida to S Yukon Parkway, 
thence northerly along said Road to Kingsway Ave, thence easterly along said Avenida to 
Kingsridge Dr, thence southerly along said Drive to NW 23rd St, thence westerly along said 
Street to the point of beginning. 
 
Attachments:
6.D. Approval of Out of State Travel Request from Steve Scott, YHS Girl Soccer-Head Coach, to travel to Baltimore, MD on January 13-17, 2016 to attend the NSCAA - National Convention for Soccer Coaches.
Action(s):
Approve of Out of State Travel Request as presented. Passed with a motion by Mr. David Yetter and a second by Mrs. Suzanne Cannon.
No Action(s) have been added to this Agenda Item.
6.E. Approval of Out of State Travel Request from Elizabeth Loeffler and the YHS Varsity POM to travel to Orlando, FL on January 28- February 1, 2016 for the UDA National Championship Competition held at the Wald Disney World Resort. No cost to the district.
6.F. Declare as surplus items listed on attached exhibit A.
Attachments:
Action(s):
Approval of surplus items listed on attached exhibits. Passed with a motion by Mr. David Yetter and a second by Mrs. Suzanne Cannon.
No Action(s) have been added to this Agenda Item.
6.G. Approval of Rental Contract for Yukon Fine Arts Center (Gene Cranfill Auditorium) from Encore Dance Centre for May, 20-21, 2016.
Action(s):
Approve or not approve Rental Contract for Yukon Fine Arts Center (Gene Cranfill Auditorium) from Encore Dance Centre as presented. Passed with a motion by Mr. David Yetter and a second by Mrs. Suzanne Cannon.
No Action(s) have been added to this Agenda Item.
7. New Business:
7.A. New Business-this business, in accordance with Oklahoma Statues, title 25- 311 (A)(9), is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.
Discussion:  None.
8. Personnel
8.A. Personnel-Vote to convene or not to convene, in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, and employment of support and certified personnel, promotions, recommendation of change of assignment and/ or transfers, as listed on the attached Exhibit A.
Attachments:
Action(s):
Motion to convene in executive session pursuant to 25 O.S. 307 (B)(1) to discuss the resignations and employments of support and certified personnel, promotions, recommendation of change of assignments and/or transfers as listed on attached Exhibit A. Passed with a motion by Mr. David Yetter and a second by Mrs. Karen Youngblood.
No Action(s) have been added to this Agenda Item.
Discussion:  Time: 7:59
8.B. Acknowledge the Board has returned from executive session. Executive session minutes' compliance announcement.
Discussion:  The board acknowledged return from executive session at 8:06 p.m. Mr. Leonard Wells, President, noted there was no action or votes taken during executive session.
8.C. Approval of Personnel Consent Docket as listed.
Action(s):
Approve or not approve the Personnel Docket of personnel items as presented. Passed with a motion by Mrs. Suzanne Cannon and a second by Mr. Rex Van Meter.
No Action(s) have been added to this Agenda Item.
9. Superintendent's Comments
Speaker(s):  Dr. Jason Simeroth
9.A. Superintendent's Comments by Dr. Jason Simeroth
Speaker(s):  Dr. Jason Simeroth
Discussion:  Do not forget to attend the State Student Council Convention this upcoming weekend.
10. Board Member Communications and Announcements
10.A. Individual Board Member Comments
Discussion:  Mr. Rex Van Meter- Good information presented tonight. A lot of positive things happening in the district. Things are looking good! Mrs. Suzanne Cannon- Would like for the Board to consider "Tuesday Breakfast with the Board" where teachers and staff meet in the morning and have breakfast with board members that are available to promote a communication between the district. Mrs. Karen Youngblood- Things are good. Appreciates the direction we are moving. Mr. Leonard Wells- would like to reschedule the December meeting for 12/14.
10.B. Upcoming Meetings/ Events:
Rationale: 
November:
  • Legislative Breakfast - Tuesday, November 3, 2015,  7:00 am, Mabel C. Fry Public Library 
  • State Council (STUCO) State Convention- Saturday- Monday, November 7-9, 2015, YHS (Schedule provided during Board Meeting)
  • Veteran's Day Assemblies: - Wednesday, November 11, 2015
  •   Ranchwood ES: 9:30
  •   YMS and Fine Arts Center:
    • 8:00-9:00 a.m.-Meet and Greet
    • 9:00-10:30 a.m.-Program
    • Members of the Patriot Guard Riders will be present with their motorcycles and flags.
  • YPS Foundation Banquet- Thursday, November 12, 2015, 7 p.m., Dale Robertson Center
  • Thanksgiving Break: November 25-29, 2015

December: 

  • Legislative Breakfast: Tuesday, November 3, 2015,  7:00 am, Mabel C. Fry Public Library
  • Next School Board Meeting- Monday, December 7, 2015, 6:30 pm, YPS-Admin Building, Board Rm
Discussion:  Corrections: Legislative Meeting: Tuesday, December 1st, 2015 Next Board Meeting, December 14th, 2015
11. Adjournment
11.A. Adjourn the meeting
Rationale: 
Action(s):
Motion to adjourn the meeting. Time: 8:17 Passed with a motion by Mrs. Karen Youngblood and a second by Mr. David Yetter.
No Action(s) have been added to this Agenda Item.
Discussion:  TIME:
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