Public Meeting Minutes: August 3, 2015 at 6:30 PM - Board of Education Regular Meeting

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August 3, 2015 at 6:30 PM - Board of Education Regular Meeting Minutes

August 3, 2015 at 6:30 PM - Board of Education Regular Meeting
1. Invocation and Flag Salute
1.A. Invocation - Pastor Ron Rasmussen with Christian Church of Yukon
1.B. Flag Salute- Yukon Board of Education
1. Call to Order and Roll Call- Yukon Board of Education
2. Call to Order and Roll Call
2.A. Call to Order and Roll Call- Yukon Board of Education
2. Call to Order and Roll Call- Yukon Board of Education
3. Communications
3.A. Request from Patrons to Address the Board
Rationale:  (Pursuant to Board Policy AF. Comments can be made only if District Patrons concerning items listed on the Agenda.)
4. Consent Docket- Minutes and Finance
Action(s):
Motion to approve Consent Docket items B, C, D. Passed with a motion by Mrs. Suzanne Cannon and a second by Mr. David Yetter.
No Action(s) have been added to this Agenda Item.
4.A. Minutes from July 6, 2015 Regular Meeting
Action(s):
Motion to approve the minutes of July 6, 2015 Regular Meeting Passed with a motion by Mr. David Yetter and a second by Mr. Rex Van Meter.
No Action(s) have been added to this Agenda Item.
4.B. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
4.C. Treasurer's Report and General Fund Report
4.D. Child Nutrition Report
5. Business Items- Separate Vote
5.A. Board to consider and take action on the District's Strategic Plan.
Speaker(s):  D'Lynne Koontz, Sheli McAdoo, Lynnette Thompson, Ronald Brummet, Kathy Davis, Dr. Jason Brunk, Melissa Barlow, Scott Hein, Kristin Kilpatrick
Action(s):
Board to approve or not approve the District Strategic Plan. Passed with a motion by Mrs. Suzanne Cannon and a second by Mrs. Karen Youngblood.
No Action(s) have been added to this Agenda Item.
Discussion:  Dr. Simoeroth - growing up for a better tomorrow. We must have a plan. overviews/ goals. all will be on website. Process, Engage the community, Design/create, Community Survey- 1519 respondents (Introduces MS Principal-Diana Lebsack Melissa introduces asst principal- Mr. Hunt) Lead Call to Action- Shelli McAdoo- YPS Beliefs-All Students can Learn Learner Profile- D. Yetter added his positive experience with students' feedback Dr. S introduces Sheila Urton and the additions to the Curr. Dept. - Learner Outcome S.C added she was grateful for the use of the "ethically use of info from a variety of sources and media" the importance of students learning ethically. L.Thompson- introduces the Curr. Staff Dr. S reinforces the importance of not stressing or even mentioning the fact of testing/ eoi, etc. establishing these goals will facilitate the atmosphere for overall student success. All should be aligned to these goals Scott and Kristen- Design/ Personnel/ Facilities, grateful to be in the planning team. Common ground/ vision Dr. Brunk- Personnel: Yr 1: recruit the best- tracking: universities, out of state, etc. marketing plan for recruiting, exit surveys, explore opportunities to increase compensation. (S.C.- added the importance of peer relationship, plc's and how it helps attract and keep teachers.) recruit through UCO, OCU, SWestern, etc. cohort w/ Mustang, Social Media presence, students involved. Ron Brummet- Facilities - studies help w/ what we don't see at first, unbiased. Yr 1: Develop Master Plan Yr 2 until Yr 5 Follow Plan Leonard asked who would be conducting the studies? Outsourced by architects Importance of patrons seeing that the funds are being used appropriately so when next bonds are up, they fill the funds have been allocated appropriately. D. Koontz- Communication- new website will be up and running by end of month? Centralized calendar, flow chart, etc. Are we working on a centralized communications person? not at this time- Dr. S M. Barlow- Finance- Early release of bond funds, grants, alternate funding sources, educating stakeholders in finances, transparency is key. Dr. S explains chromebooks and how much it has saved the district. B.Pierce/ K. Davis- Prof. Development- Customized training, relevant and applicable instead of one size fits all. includes 6 actions steps: development of a rubric, create expectations/ norms for PD, ongoing communication plan, periodic checks, exit surveys. S.C asked to explain Mastery Connect- program that creates trackers and expedites time- student's needs and level of understanding. D. Morris/ L. Thompson/ parent- Curriculum Yr. 1: Focus on Literacy and Writing Skills S. McAdoo/ R. Barlow/ Lance Haggard- Instruction Effective Teachers L.H.- Teachers to naturally want to provide meaningful learning w/ high expectations. Dr. S. concluded with; Everything we do is based on Children and they are the reason we do what we do! Follow link on line. Ky- impressed w/ the passion and choice of words of staff and community, Very exciting to be a part of. Interesting and inspiring to see it coming on so many different directions. She applauds everyone involved. DY- the fact that the plan is coming from the community and staff, not the board and how they are not the ones who need to be sold on it. SC- Proud of the district, plan, and the people who have worked to make it happen, kids are the bottom line, what is best for the children. Thanked everyone who
5.B. Board to consider and take possible action, in the absence of the President and/or Clerk, to appoint an acting President and/or acting Clerk for the School District to execute any and all documents pertaining to setting the maturities, date, time and place of the bond sale.
Action(s):
Approve Vice President as acting President, and Deputy Clerk as acting Clerk in the absence of a President and/ or Clerk for the School District to execute any and all documents pertaining to setting the maturities, date, time and place of the bond sale Passed with a motion by Mrs. Karen Youngblood and a second by Mr. David Yetter.
No Action(s) have been added to this Agenda Item.
5.C. Board to consider and take action on a resolution determining the maturities of, and setting a date, time and place for the sale of the $11,110,000 Building Bonds of this School District, voted and approved on March 4, 2008; and designating bond counsel for this issuance of bonds.
Action(s):
Motion to approve resolution determining maturities of, setting a date, time and place for the sale of $ 11,110,000. Building Bonds of this School District, voted and approved on March 4, 2008; and designating bond counsel for this issuance of bonds. Date was set for: September 2nd, 2015, at noon in the Administration Building Passed with a motion by Mrs. Karen Youngblood and a second by Mr. David Yetter.
No Action(s) have been added to this Agenda Item.
Discussion:  Possible dates 9/2 or 9/3
6. Business Items- Consent Docket
Action(s):
Motion to approve Items 6A- 6L items on business consent docket Passed with a motion by Mrs. Karen Youngblood and a second by Mr. David Yetter.
No Action(s) have been added to this Agenda Item.
Discussion:  Board Member David Yetter asked to remove item 6M from the Consent Agenda.
6.A. Recommendation to purchase one mid size utility vehicle and one full size utility vehicle through Statewide Contract #35 at a cost of $18,951 and $32,500.00 respectively.
Rationale:  Recommendation to purchase one mid size utility vehicle and one full size utility vehicle through Statewide Contract #35 at a cost of $18,951 (Hudiburg Chevrolet) and $32,500.00 (Joe Cooper Yukon) respectively.  These vehicles are purchased from transportation bond funds as we begin to rotate out old vehicles and buses. 
6.B. Board Policy Revisions
Rationale: 
  1. Policy BN - Health and Wellness Policy
  2. Policy EE - Student Activities
  3. Policy DK - Professional Development Program Committee
6.C. United Suburban Schools Association (USSA)
Rationale:  Article III, Section I of the USSA Bylaws states: The business and the property of the Association shall be controlled by a Board of Directors, which will determine the business affairs of the Association. The numbers of directors serving on the Board shall be equal to the number of members. The superintendent of each member school district will be a director. Each superintendent  shall serve as a director until such time as a superintendent ceases to serve as superintendent for a member school district or the school district ceases to be a member, whichever is earlier. Each director shall have one vote. In any director's absence, he/she may designate a voting representative/ proxy from his/her district. 
6.D. Renewal Contract with Autism Concepts and Yukon Public Schools
Rationale:  The Purpose of this Agreement is for ACI to provide educational service and therapy to a Yukon Public School student for the 2015-2016 school year. 
6.E. Renewal Contract with Sign Languages Resources Services, Inc. (SLRS) and Yukon Public Schools
Rationale:  To provide interpreters for our Hearing impaired students when our employed interpreters have to be absent. Will not exceed $60.00 per hour. 
6.F. Renewal Contract with the Empower Student Services and Yukon Public Schools
Rationale:  The program will provide tools for teachers, administrators, parents and students to come together to craft a meaningful comprehensive transition plan for High School students in Special Education and/ or Alternative Education Programs. Will not exceed $15,000.
6.G. Approval of Solution Tree Contract - Professional Learning Communities Conference
Rationale:  The purpose of this contract is for YPS to continue to provide support and training for our principals and teachers while developing their site's Professional Learning Community (PLC). This year, the training will benefit 111 of our teachers and administrators. 
6.H. Employment of Stephen L. Smith Corp., Financial Consultants for YPS during 2015-2016
Rationale:  Board to consider and take action on the employment of Stephen L. Smith Corp. as financial consultants to the Yukon School District, for the fiscal year of 2015-2016
6.I. Motion to Approve Wes McAtee and Antony Travis as Adjunct Teachers for Technical Arts.
6.J. Out of State Travel
Rationale: 

1. Out of State Travel from Joy Smith,  YHS FCCLA Culinary 9-12 to travel to Disney World- Orlando, FL on May 20-23, 2016 to attend Le Cordon Bleu Culinary School.

2. Out of State Travel from Derek Chapin and Darin Chapin, YHS Choir 9-12 to travel and present on the Honors Concert at SWACDA Convention, Kansas City, MS on March 7-16, 2016.

 

6.K. School Calendar- House Bill 1864, 70 O.S. 1-109
Rationale: 
  1. School Calendar - Motion to approve House Bill 1864, 70 O.S. 1-109 [h][2], (2009 Accreditation Standards, page 11) establishing the Board of Education's intent to maintain a school calendar with 175 instructional days and also maintain the flexibility to utilize the state statute allowing the school calendar to consist of at least one thousand eighty (1080) hours of instruction.

 
6.L. Purchasing Agent for Yukon Schools- Approve Dr. Jason Simeroth as Purchasing Agent for Yukon Independent School District, Authorized Representative for all Federal Programs.
Rationale:  Purchasing Agent for Yukon Schools- Approve Dr. Jason Simeroth as Purchasing Agent for Yukon Independent School District, Authorized Representative for all Federal Programs, including E-Rate, and Child Nutrition, and Designated custodian for the general fund, building fund, child nutrition fund, bond fund, activity fund; all state programs, and other school programs and activities not listed for the 2015-16 school year. 
6.M. Sanctioning Requests from of Booster Clubs
Action(s):
Motion to approve 6 M as listed Passed with a motion by Mrs. Karen Youngblood and a second by Mr. Rex Van Meter.
No Action(s) have been added to this Agenda Item.
7. New Business:
Rationale:  This business, in accordance with Oklahoma Statues, title 25- 311 (A)(9), is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.
8. Personnel
Discussion:  The board took no action and will have a special meeting Aug. 5 on personnel items.
8.A. Personnel
Rationale:  Vote to convene or vote not to convene, in executive session pursuant to State 25 O.S. 307 (B)(1) and (B)(4) of the Open Meeting Act to discuss the hiring, appointment, promotion, demotion, disciplining, or resignation of any individual salaried public officer or employee. The following are proposed for discussion in the closed session: 1. Resignation from the following individuals; 2. Recommendations of Employment of Support Employees; 3. Recommendation of Employment of Certified Employees on a Temporary Contract as follows
8.B. Acknowledge the Board has returned from executive session. Executive session minutes compliance announcement.
8.C. Approval of Personnel Consent Docket
Rationale: 

1. Resignations from the following:

  1. Audra Cavanaugh- PreK Teacher for Central Elementary
  2. Darla Reynolds – 1st grade Teacher for Central Elementary
  3. Lana Pearson – 3rd grade Teacher for Central Elementary
  4. Linda Huysamen – After School Supervisor for Skyview Elementary
  5. Shannon Alibrando – Special Education Aide for Skyview Elementary
  6. Beverly Ward – Special Education Aide for Skyview Elementary
  7. Lana Elliot- Cafeteria Hostess for Lakeview Elementary
  8. Ashley Bell – P.E. Teacher for Yukon Middle School
  9. Megan Coatney – Assistant Band Director for Yukon Middle School and Yukon High School
  10. Robin Alberts – 8th Grade English Teacher for Yukon Middle School
  11. Karen Evans – Counselor for Yukon High School
  12. Stormy Wilson – Child Nutrition Services Manager for Yukon Middle School
  13. Krista Stanley- Art Teacher for Yukon High School
  14. Patricia Cook – Special Education Teacher for Yukon High School 

2. Recommendation of Employment of Certified Employees on a Temporary Contract:

  1. 3rd Grade Teacher for Central Elementary
  2.  Pre-K Teacher at Central Elementary
  3. Special Education Teacher at Myers/ Central Elementary
  4. Pre-K Teacher at Parkland Elementary
  5. Pre-K Teacher at Ranchwood Elementary
  6. P.E. Teacher for Shedeck Elementary
  7. 1st Grade for Skyview Elementary
  8. Art Teacher for Skyview Elementary
  9. Special Education Teacher for IES
  10. 2nd Grade Teacher, Duration of Need for Skyview Elementary
  11. 6th Grade English Teacher for Yukon Middle School
  12. English Teacher for Yukon Middle School
  13. English Teacher for Yukon Middle School
  14. P.E. Teacher for Yukon Middle School
  15. P.E. / Coaching Teacher at Yukon Middle School
  16. 7th grade Special Education Geography for Yukon Middle School
  17. Band Teacher at Yukon High School and Yukon Middle School
  18. Band Teacher at Yukon High School
  19. Counselor at Yukon High School
  20. Earth Science Teacher for Yukon High School
  21. Chemistry Teacher for Yukon High School
  22. Special Education , Inclusion Teacher for Yukon High School
  23. Spanish Teacher for Yukon High School
  24. Special Education History Teacher at Yukon High School 

3. Change of Assignment:

  1. Occupational Therapist for Yukon Public Schools- Change in Contract Length
  2. High School Cafeteria Manager

4. Request for Leave of Absence:

  1. Kiley Webb- Pre-K Teacher at Ranchwood Elementary

5. Recommendation of Employment of Support Employees on a Temporary Contract:

  1. Sign Language Interpreter  for Yukon Public Schools
  2. Support Group Counselor for Yukon Public Schools
  3. Children’s  Program Coordinator for Community Education
  4. PreK Aide for Parkland Elementary
  5. Special Ed Aide Resource for Skyview Elementary
  6. Student Teacher Placement- Chemistry Teacher  for Yukon High School
  7. Registrar for Yukon High School
  8. Special Education Aide for Yukon High Schools

6. Summer Employment:  

  1. Evelyn Hawk- ELL Coordintor/ ELL Camp
  2. Sandra Gruszeczka- Handbook Translation and ELL Camp
  3. Josh Girdner – Science Curriculum/ Chromebook Classroom
  4. Gary Crissman – Science Curriculum/ Chromebook Classroom
  5. Tyler Schwartz – Science Curriculum/ Chromebook Classroom

7. Change in Personnel Position:

  1. Elimination of the Groundskeeper position effective July 1st, 2015

 

 

 

9. Board Member Communications and Announcements
9.A. Upcoming Meetings or Events
Rationale: 

Legislative Breakfast: Tues, August 4- 7:00 a.m./ Sept. 1- 7:00 a.m.

Yukon Chamber of Commerce- New Teacher Luncheon: Thurs. August 6- 11:30-1:00p.m. @ Yukon High School Cafeteria

The Breakfast- Guest Speaker: State Superintendent, Joy Hofmeister: Tuesday, August 18- 7:30 a.m.-9:30 a.m. -Yukon High School Gym

OSSBA The Conference: 8/28 - 8/29, Cox Convention Center

9.B. Individual Board Comment
Discussion:  RV- Great presentation/ job focused on the right direction, the students, great job! DY- great product- proud to be a yukon miller SC- looking forward to the keynote speaker at the OSSBA conference KY- very excited about the SP, wonderful to see the administrators in active roll and leading again. LW- Comm. Coffee was well attended and 1st time in the Rodeo
10. Adjournment
10.A. Adjourn the meeting
Action(s):
Motion to adjourn the meeting at 8:34 p.m. Passed with a motion by Mrs. Karen Youngblood and a second by Mr. David Yetter.
No Action(s) have been added to this Agenda Item.
11. Public Notice/Agenda
11.A. The Public Notice/ Agenda was posted at 600 Maple, Yukon, OK 73099, on the 30th of July, 2015 at 5:30 p.m. by Dr. Jason Simeroth, Superintendent
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