August 3, 2015 at 6:30 PM - Board of Education Regular Meeting
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1. Invocation and Flag Salute
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1.A. Invocation - Pastor Ron Rasmussen with Christian Church of Yukon
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1.B. Flag Salute- Yukon Board of Education
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Procedural Item
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1. Call to Order and Roll Call- Yukon Board of Education
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Procedural Item
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2. Call to Order and Roll Call
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2.A. Call to Order and Roll Call- Yukon Board of Education
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Procedural Item
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2. Call to Order and Roll Call- Yukon Board of Education
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Procedural Item
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3. Communications
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3.A. Request from Patrons to Address the Board
Agenda Item Type:
Information Item
Rationale:
(Pursuant to Board Policy AF. Comments can be made only if District Patrons concerning items listed on the Agenda.)
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4. Consent Docket- Minutes and Finance
Agenda Item Type:
Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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4.A. Minutes from July 6, 2015 Regular Meeting
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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4.B. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Agenda Item Type:
Consent Item
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4.C. Treasurer's Report and General Fund Report
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Consent Item
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4.D. Child Nutrition Report
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Consent Item
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5. Business Items- Separate Vote
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5.A. Board to consider and take action on the District's Strategic Plan.
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Discussion:
Dr. Simoeroth - growing up for a better tomorrow.
We must have a plan. overviews/ goals. all will be on website.
Process, Engage the community, Design/create, Community Survey- 1519 respondents
(Introduces MS Principal-Diana Lebsack
Melissa introduces asst principal- Mr. Hunt)
Lead
Call to Action-
Shelli McAdoo- YPS Beliefs-All Students can Learn
Learner Profile- D. Yetter added his positive experience with students' feedback
Dr. S introduces Sheila Urton and the additions to the Curr. Dept. - Learner Outcome
S.C added she was grateful for the use of the "ethically use of info from a variety of sources and media" the importance of students learning ethically.
L.Thompson- introduces the Curr. Staff
Dr. S reinforces the importance of not stressing or even mentioning the fact of testing/ eoi, etc. establishing these goals will facilitate the atmosphere for overall student success. All should be aligned to these goals
Scott and Kristen- Design/ Personnel/ Facilities, grateful to be in the planning team. Common ground/ vision
Dr. Brunk- Personnel: Yr 1: recruit the best- tracking: universities, out of state, etc. marketing plan for recruiting, exit surveys, explore opportunities to increase compensation.
(S.C.- added the importance of peer relationship, plc's and how it helps attract and keep teachers.)
recruit through UCO, OCU, SWestern, etc. cohort w/ Mustang, Social Media presence, students involved.
Ron Brummet- Facilities - studies help w/ what we don't see at first, unbiased.
Yr 1: Develop Master Plan
Yr 2 until Yr 5 Follow Plan
Leonard asked who would be conducting the studies? Outsourced by architects
Importance of patrons seeing that the funds are being used appropriately so when next bonds are up, they fill the funds have been allocated appropriately.
D. Koontz- Communication- new website will be up and running by end of month?
Centralized calendar, flow chart, etc.
Are we working on a centralized communications person? not at this time- Dr. S
M. Barlow- Finance- Early release of bond funds, grants, alternate funding sources, educating stakeholders in finances, transparency is key.
Dr. S explains chromebooks and how much it has saved the district.
B.Pierce/ K. Davis- Prof. Development- Customized training, relevant and applicable instead of one size fits all. includes 6 actions steps: development of a rubric, create expectations/ norms for PD, ongoing communication plan, periodic checks, exit surveys. S.C asked to explain Mastery Connect- program that creates trackers and expedites time- student's needs and level of understanding.
D. Morris/ L. Thompson/ parent- Curriculum
Yr. 1: Focus on Literacy and Writing Skills
S. McAdoo/ R. Barlow/ Lance Haggard- Instruction
Effective Teachers L.H.- Teachers to naturally want to provide meaningful learning w/ high expectations.
Dr. S. concluded with; Everything we do is based on Children and they are the reason we do what we do!
Follow link on line.
Ky- impressed w/ the passion and choice of words of staff and community, Very exciting to be a part of. Interesting and inspiring to see it coming on so many different directions. She applauds everyone involved.
DY- the fact that the plan is coming from the community and staff, not the board and how they are not the ones who need to be sold on it.
SC- Proud of the district, plan, and the people who have worked to make it happen, kids are the bottom line, what is best for the children. Thanked everyone who
Action(s):
No Action(s) have been added to this Agenda Item.
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5.B. Board to consider and take possible action, in the absence of the President and/or Clerk, to appoint an acting President and/or acting Clerk for the School District to execute any and all documents pertaining to setting the maturities, date, time and place of the bond sale.
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Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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5.C. Board to consider and take action on a resolution determining the maturities of, and setting a date, time and place for the sale of the $11,110,000 Building Bonds of this School District, voted and approved on March 4, 2008; and designating bond counsel for this issuance of bonds.
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Discussion:
Possible dates 9/2 or 9/3
Action(s):
No Action(s) have been added to this Agenda Item.
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6. Business Items- Consent Docket
Agenda Item Type:
Action Item
Discussion:
Board Member David Yetter asked to remove item 6M from the Consent Agenda.
Action(s):
No Action(s) have been added to this Agenda Item.
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6.A. Recommendation to purchase one mid size utility vehicle and one full size utility vehicle through Statewide Contract #35 at a cost of $18,951 and $32,500.00 respectively.
Agenda Item Type:
Action Item
Rationale:
Recommendation to purchase one mid size utility vehicle and one full size utility vehicle through Statewide Contract #35 at a cost of $18,951 (Hudiburg Chevrolet) and $32,500.00 (Joe Cooper Yukon) respectively. These vehicles are purchased from transportation bond funds as we begin to rotate out old vehicles and buses.
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6.B. Board Policy Revisions
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Rationale:
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6.C. United Suburban Schools Association (USSA)
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Rationale:
Article III, Section I of the USSA Bylaws states: The business and the property of the Association shall be controlled by a Board of Directors, which will determine the business affairs of the Association. The numbers of directors serving on the Board shall be equal to the number of members. The superintendent of each member school district will be a director. Each superintendent shall serve as a director until such time as a superintendent ceases to serve as superintendent for a member school district or the school district ceases to be a member, whichever is earlier. Each director shall have one vote. In any director's absence, he/she may designate a voting representative/ proxy from his/her district.
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6.D. Renewal Contract with Autism Concepts and Yukon Public Schools
Agenda Item Type:
Action Item
Rationale:
The Purpose of this Agreement is for ACI to provide educational service and therapy to a Yukon Public School student for the 2015-2016 school year.
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6.E. Renewal Contract with Sign Languages Resources Services, Inc. (SLRS) and Yukon Public Schools
Agenda Item Type:
Action Item
Rationale:
To provide interpreters for our Hearing impaired students when our employed interpreters have to be absent. Will not exceed $60.00 per hour.
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6.F. Renewal Contract with the Empower Student Services and Yukon Public Schools
Agenda Item Type:
Action Item
Rationale:
The program will provide tools for teachers, administrators, parents and students to come together to craft a meaningful comprehensive transition plan for High School students in Special Education and/ or Alternative Education Programs. Will not exceed $15,000.
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6.G. Approval of Solution Tree Contract - Professional Learning Communities Conference
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Action Item
Rationale:
The purpose of this contract is for YPS to continue to provide support and training for our principals and teachers while developing their site's Professional Learning Community (PLC). This year, the training will benefit 111 of our teachers and administrators.
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6.H. Employment of Stephen L. Smith Corp., Financial Consultants for YPS during 2015-2016
Agenda Item Type:
Action Item
Rationale:
Board to consider and take action on the employment of Stephen L. Smith Corp. as financial consultants to the Yukon School District, for the fiscal year of 2015-2016
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6.I. Motion to Approve Wes McAtee and Antony Travis as Adjunct Teachers for Technical Arts.
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6.J. Out of State Travel
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Rationale:
1. Out of State Travel from Joy Smith, YHS FCCLA Culinary 9-12 to travel to Disney World- Orlando, FL on May 20-23, 2016 to attend Le Cordon Bleu Culinary School. 2. Out of State Travel from Derek Chapin and Darin Chapin, YHS Choir 9-12 to travel and present on the Honors Concert at SWACDA Convention, Kansas City, MS on March 7-16, 2016.
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6.K. School Calendar- House Bill 1864, 70 O.S. 1-109
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6.L. Purchasing Agent for Yukon Schools- Approve Dr. Jason Simeroth as Purchasing Agent for Yukon Independent School District, Authorized Representative for all Federal Programs.
Agenda Item Type:
Action Item
Rationale:
Purchasing Agent for Yukon Schools- Approve Dr. Jason Simeroth as Purchasing Agent for Yukon Independent School District, Authorized Representative for all Federal Programs, including E-Rate, and Child Nutrition, and Designated custodian for the general fund, building fund, child nutrition fund, bond fund, activity fund; all state programs, and other school programs and activities not listed for the 2015-16 school year.
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6.M. Sanctioning Requests from of Booster Clubs
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Action(s):
No Action(s) have been added to this Agenda Item.
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7. New Business:
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Rationale:
This business, in accordance with Oklahoma Statues, title 25- 311 (A)(9), is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.
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8. Personnel
Agenda Item Type:
Consent Item
Discussion:
The board took no action and will have a special meeting Aug. 5 on personnel items.
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8.A. Personnel
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Rationale:
Vote to convene or vote not to convene, in executive session pursuant to State 25 O.S. 307 (B)(1) and (B)(4) of the Open Meeting Act to discuss the hiring, appointment, promotion, demotion, disciplining, or resignation of any individual salaried public officer or employee. The following are proposed for discussion in the closed session: 1. Resignation from the following individuals; 2. Recommendations of Employment of Support Employees; 3. Recommendation of Employment of Certified Employees on a Temporary Contract as follows
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8.B. Acknowledge the Board has returned from executive session. Executive session minutes compliance announcement.
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8.C. Approval of Personnel Consent Docket
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Rationale:
1. Resignations from the following:
2. Recommendation of Employment of Certified Employees on a Temporary Contract:
3. Change of Assignment:
4. Request for Leave of Absence:
5. Recommendation of Employment of Support Employees on a Temporary Contract:
6. Summer Employment:
7. Change in Personnel Position:
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9. Board Member Communications and Announcements
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9.A. Upcoming Meetings or Events
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Legislative Breakfast: Tues, August 4- 7:00 a.m./ Sept. 1- 7:00 a.m. Yukon Chamber of Commerce- New Teacher Luncheon: Thurs. August 6- 11:30-1:00p.m. @ Yukon High School Cafeteria The Breakfast- Guest Speaker: State Superintendent, Joy Hofmeister: Tuesday, August 18- 7:30 a.m.-9:30 a.m. -Yukon High School Gym OSSBA The Conference: 8/28 - 8/29, Cox Convention Center |
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9.B. Individual Board Comment
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Discussion:
RV- Great presentation/ job focused on the right direction, the students, great job!
DY- great product- proud to be a yukon miller
SC- looking forward to the keynote speaker at the OSSBA conference
KY- very excited about the SP, wonderful to see the administrators in active roll and leading again.
LW- Comm. Coffee was well attended and 1st time in the Rodeo
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10. Adjournment
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10.A. Adjourn the meeting
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Action(s):
No Action(s) have been added to this Agenda Item.
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11. Public Notice/Agenda
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11.A. The Public Notice/ Agenda was posted at 600 Maple, Yukon, OK 73099, on the 30th of July, 2015 at 5:30 p.m. by Dr. Jason Simeroth, Superintendent
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