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July 7, 2020 at 6:00 PM - Board of Education Special Meeting

Minutes
1. Call to Order and Roll Call
Speaker(s):  Mr. Leonard Wells
2. Reorganization of the Board and Oath of Office
2.A. Vote to elect Board President
Action(s):
I move we vote to elect Suzanne Cannon as board president Passed with a motion by Mr. Chris Cunningham and a second by Mrs. Michele Hawthorne.
No Action(s) have been added to this Agenda Item.
2.B. Vote to elect Board Vice-President
Action(s):
I move we vote to elect Chris Cunningham as board vice-president Passed with a motion by Mrs. Suzanne Cannon and a second by Mrs. Michele Hawthorne.
No Action(s) have been added to this Agenda Item.
2.C. Vote to elect Board Clerk
Action(s):
I move we vote to elect Michele Hawthorne as board clerk Passed with a motion by Mrs. Suzanne Cannon and a second by Mr. Chris Cunningham.
No Action(s) have been added to this Agenda Item.
2.D. Vote to elect Board Deputy Clerk
Action(s):
I move we vote to elect Leonard Wells as board deputy clerk Passed with a motion by Mrs. Suzanne Cannon and a second by Mr. Chris Cunningham.
No Action(s) have been added to this Agenda Item.
2.E. Oaths of Office and Roll Call reflecting the new composition of the Yukon Public Schools' Board of Education
Attachments: (1)
Discussion:  6:12pm new attendance reflecting the new board roles.  Mrs. Cannon, Mr. Cunningham, Mrs. Hawthorne, and Mr. Wells were all present.
3. Reports/ Comments from Superintendent and/or Staff
Speaker(s):  Dr. Jason Simeroth
Discussion:  September professional development day and November 3 are going towards the one week delay of the first day of school.  
We have spent close to one million dollars ensuring every student K-12 has a device to take advantage of continued learning should we have to learn from home.  
3.A. Beginning of a 30-day public comment and review of the new policies FNCA, FNC, FNCD, EK-E, FNCD-P, FNCD-R, FNCC, FNCE, FNFA, FMC, FNF-R, CFBB, and FO with the intent of a second reading and board action during the August 3, 2020, regular board meeting.  The full policies can be found by clicking on the link:
https://sites.google.com/a/yukonps.com/policy/
4. Board Member Communications and Announcements
4.A. Individual Board Member Comments
Discussion:  Mr. Wells: A lot of hard work by a lot of employees - thank you all.
Mrs. Hawthorne: no comments
Mr. Cunningham: Thank you all who are tirelessly working on this plan - I know it is thankless and time consuming and I appreciate that so much.
I try really hard to answer every email I receive, I am confirming answers with the superintendent to make sure I get good information to you.
Mrs. Cannon: Thank you Mr. Wells for your steady hand and clear-sighted vision leading your fourth term as board president.  Thank you.  
 
5. Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless a board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Leonard Wells
5.A. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Attachments: (2)
Action(s):
I move we approve the finance consent docket as provided Passed with a motion by Mr. Chris Cunningham and a second by Mr. Leonard Wells.
No Action(s) have been added to this Agenda Item.
5.B. Treasurer's Report(s) and General Fund Report(s)
Attachments: (2)
5.C. Child Nutrition Report
Attachments: (1)
6. Discussion and possible action on minutes of the Special Board Meeting on June 14, 2020.
Attachments: (1)
Action(s):
I move we approve minutes of the June 14, Special Board Meeting as posted Passed with a motion by Mrs. Michele Hawthorne and a second by Mr. Chris Cunningham.
No Action(s) have been added to this Agenda Item.
7. Business Consent Docket: All of the consent items will be discussed, considered and approved or disapproved by one vote unless a board member requests to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Leonard Wells
Action(s):
I move to approve the Consent Docket as presented Passed with a motion by Mr. Leonard Wells and a second by Mrs. Michele Hawthorne.
No Action(s) have been added to this Agenda Item.
7.A. Minutes of the June 1, 2020, Special board meeting.
Attachments: (1)
7.B. Discussion and possible action on new school calendar for school year 2020-2021. 
Rationale:  The calendar revision serves many purposes
  • Construction at Redstone has been delayed because of rain and shut down of production lines at companies because of Covid. This will give us a better opportunity to open the building if not in full, hopefully at least 4th and 5th grade ( we have made plans for 4th - 6th or just 6th to be in old 6th grade center if needed).
  • With our new mandate to provide continuous learning even if we are not in school our staff needs more professional development days while on contract to learn the new program and begin the preparation of online lessons for students.
  • This will also allow us a little of a buffer between the currently increasing number of cases daily and what we pray will be a decreasing trend by August.
  • The end date of school does not change, it does however decrease the number of "extra" days we have available. In the case of extended weather or other somewhat predictable emergencies we will have the ability to use our learning management system and virtual classrooms to mitigate that loss of time.
Attachments: (1)
7.C. Continuation of Jim Fenrick as Treasurer, Dayna Jones as Encumbrance Clerk, Brenda Smith as Deputy Treasurer, Deanne Rowe as Minute Clerk, and Amy Haberzettle as Deputy Minute Clerk for the 2020-2021 school year.  
7.D. Renewal of the Sublease Agreement dated May 1, 2020, between the District and Canadian County Educational Facilities Authority for the fiscal year ending June 30, 2021, as required under the provisions of the agreement.
Rationale:  Cost analysis:  $16,960,000.00.  There is no change in the sublease agreement or the cost of same.
7.E. Declare attached listed items as surplus
Attachments: (3)
7.F. Renewal of Lifetouch contract for SY 20-21
Rationale:  The only change in the contract from last year is the addition of Redstone Intermediate School and zero cost to the district.
Attachments: (2)
7.G. Discussion and possible action on new policies DA-R1, DA-R2, and DA-R3 initially posted at the June 1, 2020, board meeting.  The full policies can be found by clicking on the link:  https://docs.google.com/document/d/1qn6pFivFsD7FNns0BPel5o9ax1ghQSA7_00zICvrCD4
7.H. Contract renewals for OTIS
7.I. Continuing contract with CCEC for 18 alternative education spots for 7th through 12 graders.  
Rationale:  Cost analysis:  As in past years, the fee of $3,500. per student for 18 students is waived for the 20-21 school year.
Attachments: (2)
7.J. Renewal of contract with Core Counseling Mental Health Services 
Rationale:  Cost analysis:  No change in cost from last year.  
7.K. Renewal of contract with Aspire.
Rationale:  Cost analysis:  There is no change in this contract from last year.
7.L. Renewal of contract with Big 5.  The partnership allows YPS to provide enhanced PreK services to low income children and families and allows YPS to be reimbursed 50% of the cost of a PreK teacher and a PreK classroom aide.
Rationale:  Cost analysis:  The invoiced amount to Big Five will allow for an increase in the amount due to YPS of $1,541.14
Attachments: (2)
7.M. Discussion and possible action on activity funds for sites and departments
Attachments: (9)
8. Personnel Docket:
Speaker(s):  Mr. Leonard Wells
Goals:
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
8.A. Approval of Personnel Items as listed.
Attachments: (2)
Action(s):
I move we approve all personnel items as presented. Passed with a motion by Mr. Chris Cunningham and a second by Mrs. Michele Hawthorne.
No Action(s) have been added to this Agenda Item.
9. Adjournment
Action(s):
I move we adjourn Passed with a motion by Mr. Chris Cunningham and a second by Mr. Leonard Wells.
No Action(s) have been added to this Agenda Item.
Discussion:  Time: 6:41pm
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