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June 1, 2020 at 6:00 PM - Board of Education Special Meeting

1. Call to Order and Roll Call
Speaker(s):  Mr. Leonard Wells
2. Reports/ Comments from Superintendent and Board Members
Speaker(s):  Dr. Jason Simeroth
Discussion:  Dr. Simeroth - starting back to school on a small scale.  Next week athletes will come back for outdoor work-outs.  Nothing is being done including rentals indoors.  We are being very cautious.  Still planning to open school August 13.  Planning for the worst and hoping for the best.  July 25th graduation still on track.  Virtual summer school is still on track.  A parent called about Saturday school and this is a worst case scenario right now.  It is just an option offered by the state department of education.  
ACT is not currently rescheduled.
Mrs. Hawthorne - I enjoyed senior festivities.
Mr. Cunningham - No comment
Mr. Van Meter - My last meeting, I'd like to recognize the leadership at all levels, I've always been proud to say I'm on the Yukon Public School Board.  It's been an honor to serve with my former board members.
Mrs. Cannon - Mr. Van Meter, we really appreciate your steady hand and your solution focused comments, ideas and service.  Food service workers have really done a superb job under awful circumstances.  The dedication, time, and efforts by all of our staff has been incredible.
Mr. Wells - This has been a disappointing year-end.  Many things students worked towards and looked forward to were canceled and hopefully we will all get through it. All of the senior festivities and teacher send-off were spectacular.  Mr. Van Meter, it has been a pleasure and your experience has been invaluable.
2.A. Beginning of a 30-day public comment and review of the new policies DA-R1, DA-R2, and DA-R3 with the intent of a second reading and board action during the July 7, 2020, regular board meeting.  The full policies can be found by clicking on the link:
3. Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless a board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Leonard Wells
I move to approve all business items on the Finance Consent Docket Passed with a motion by Mr. Rex Van Meter and a second by Mr. Chris Cunningham.
No Action(s) have been added to this Agenda Item.
3.A. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Attachments: (1)
3.B. Treasurer's Report(s) and General Fund Report(s)
Attachments: (2)
3.C. Child Nutrition Report
Attachments: (1)
4. Business Consent Docket: All of the consent items will be discussed, considered and approved or disapproved by one vote unless a board member requests to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Leonard Wells
I move to approve Consent Docket as presented Passed with a motion by Mr. Chris Cunningham and a second by Mrs. Michele Hawthorne.
No Action(s) have been added to this Agenda Item.
4.A. Contract renewal with My ASL Interpreting Services. 
Rationale:  As per the Item of Consideration and Contract attached, there is no change in this contract.
Attachments: (2)
4.B. Renewal of contract with FSMC Sodexo, Inc
Rationale:  3rd year of a 5yr RFP agreement. A price increase of 2.99% per meal served based upon the 2020 CPI is in accordance of our RFP agreement.
Attachments: (1)
4.C. Contract renewal with BC Behavioral.  
Rationale:  There is no change in this contract from last year.
Attachments: (2)
4.D. Renewal of contract with Shannan Frohock.
Rationale:  There is no change in this contract from last year.
Attachments: (2)
4.E. Contract renewal with the Department of Rehabilitative Services.
Rationale:  These are both continuing contracts.  There are no fees associated with them.
Attachments: (4)
4.F. Minutes of the May 4, 2020, board meeting.
Attachments: (1)
4.G. Renewal of contract with Big Five Community Services, Inc.
Rationale:  This is a continuing contract.  There are no fees associated with this contract.
Attachments: (3)
4.H. Contract renewal with Soliant.
Rationale:  This is a continuing contract.  There is no change to the cost of these services.
4.I. Renewal of contract with the Canadian County Health Department.
Rationale:  There is no change to the cost of this service.
4.J. Contract renewal with BRIDGES.
Rationale:  There is no change in this continuing contract.
4.K. Renewal of contract with Nikki Keck.
Rationale:  There are no changesd in this contract.
4.L. Surplus items:
YALE - three computer desks
Maintenance items on list attached
Textbooks on attched list
Attachments: (2)
4.M. Bid approval and contract with Compsource Mutual for Workers' Compensation Coverage.
Rationale:  The FY20 cost was $233,627.76. The FY21 cost is $310,459, an increase of $76,831.24. This is a result of the full realization of two years of substantial payroll increase and a 1.51 Emod, which is expected to improve greatly next year.
4.N. Contract renewal with Frontline for absence management.
Rationale:  The FY20 was $17,808.86. The cost for FY 21 is $18,672.59, an increase of $863.73. There is not change in service, just a typical percentage cost increase associated with most software programs.
4.O. Renewal of contract with Compliance Resource Group.
Rationale:  There is no change in cost or provider. This is required to comply with DOT requirements.
4.P. Adjunct Teacher applications.
Rationale:  These are required for teachers who need certification in certain speciality areas, and only apply if it is 3 hours or less of a teaching assignment per day.
4.Q. Recommendation to approve Permabound as the vendor for the Redstone Library.
Rationale:  The recommendation for Permabound is based on the following information:  
-  "Shelf ready" library books with 
-   Free set up into the Destiny inventory system.   
-  "Library Set Up Team" that will coordinate with the site librarian and principal when occupancy permitted. 
-  Willingness to house library books, in the event the opening of the library is delayed.  
-  Library Book Warranty:  three years unconditional warranty.  
-  Discount for future orders of library books for Redstone and other YPS sites.  (5%)
-  Redstone will receive $500 worth of books for three years as well as a visiting author for 5 years.  
-  School "swag" for all three intermediates. 
-  Facilitation of book selection by the company with consultation from the site librarian. 
-  Quote is $20,000 less than the competitors. 
-  Positive recommendation from current district librarians for the local rep and the service provided by the company.  
4.R. Contract renewal with Giant.
Rationale:  This is year two of leadership training with GiANT. There is no cost in the per session fee, but we are able to add more sessions this upcoming year. The cost in FY20 was $17,500. The cost for FY21 is $25,000. This is paid for out of Title II Federal Funds.
4.S. Renewal of contract with Learning Sciences International.
Rationale:  We are required to have a platform for teacher evaluations. The cost in FY20 was $21,998.40. The cost for FY 21 is $20,420.40, a decrease of $1,578. The price quote is a flat price, however we removed a module from the quote, which generated the cost savings.
4.T. Contract renewal with Community Care for EAP.
Rationale:  This will be year two of providing our employees with an EAP. This cost is the same as FY21, no price increase.
4.U. Vote to approve or disapprove Resolution for Schools and Libraries Universal Services (E-Rate) for 2020-21.  This resolution authorizes filing of the Form 471 application(s) for funding year 2020-21 and the payment of the applicant’s share upon approval of funding and receipt of services.
Rationale:  The Schools and Libraries (E-rate) Program provides discounts on eligible data transmission services and internet access, internal connections, and managed internal broadband services and equipment for eligible schools and libraries. This resolution approves receiving our portion of the subsidized funding from Federal e-Rate funds and allocates our portion of responsibility for the remaining balance. Note the remaining balance is typically offset by additional state OUSF funds and at no cost to the district.
4.V. Contract renewal with OSIG for Property and Casualty.  
We are opting for the $25,000 deductible to reduce our premiums by $36,373.
Rationale:  The insurance refinancing market is forcing premiums upward of 25% this year. The OSIG reinsurers have paid out $57M in losses vs. $51M in receipts over the past 6 years. We are opting for a $25K deductible (from $10K) for a premium reduction of $36,373.
4.W. Renewal of contract with House of Healing.
Rationale:  This is contract renewal for Equine Therapy services at YALE. Cost is the same. The difference is that special services is funding it with contribution from YALE. Available to all YALE students, not just sped.  Trauma informed practices and supports. 
4.X. Contract renewal with SourceOne Custodial.
Rationale:  Night cleaning service at our PreK sites.  No change in cost.
Attachments: (2)
4.Y. Renewal of contract with Jani-King.
Rationale:  Day porters & night cleaning at our intermediate, MS, and HS sites no change in cost.
4.Z. Contract renewal with Compliance Resource Group to test students for substance use.
4.AA. Renewal of contract with Firetrol Protection Systems
Rationale:  Required contract for annual fire code inspections.  This contract is quoted at state contract rate.
4.AB. Contract renewal with The Center for Education Law.
Rationale:  There is no change to this contract from last year.  
4.AC. Renewal of contract with JW Putnam for audit of public schools 
Rationale:  An annual independent district financial audit is required by state law.  This contract increased $250.00 from last year.
4.AD. Application for approval of temporary appropriations for the fiscal year of 2020-21.
4.AE. Contract renewal with Connections.
Rationale:  This is a continuing contract with a $5 per session increase from last year of $25 per session to $30 per session to cover preparation costs for Gayle Jones.
4.AF. Renewal of contract with OMEGA Security.
Rationale:  Yukon Public Schools is of the opinion the contractor has the necessary qualifications, experience and abilities to provide armed security services to our school district for the 2020-2021 school year.  The contract provides eight (8) armed security officers for 174 school days at a financial rate of $21.00 per hour for eight ( 8 ) hours per day.
Yukon Public Schools utilized Omega Security for armed security in the 2018-2019 and the    2019-2020 school year.  If renewed this will be YPS third year to utilize Omega Security.
The cost for these services for the proposed 2020-2021 contract have not changed or increased from the previous contract and the services of eight (8) officers is the same as well with no changes.
4.AG. Open transfers into YPS.
5. Personnel Docket:
Speaker(s):  Mr. Leonard Wells
I move we approve the personnel docket as listed Passed with a motion by Suzanne Cannon and a second by Mr. Rex Van Meter.
No Action(s) have been added to this Agenda Item.
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
5.A. Approval of Personnel Items as listed.
Attachments: (2)
6. Adjournment
Move we adjourn Passed with a motion by Mr. Rex Van Meter and a second by Mrs. Michele Hawthorne.
No Action(s) have been added to this Agenda Item.
Discussion:  Time:  6:21pm

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