September 14, 2026 at 5:30 PM - Board of Education Regular Meeting
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1. ORDER OF BUSINESS
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1.A. Call to Order
Discussion:
The meeting was called to order at 5:31 p.m.
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1.B. Roll Call
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1.C. Moment of Silence/Pledge of Allegiance
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1.D. Open Forum
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2. SUPERINTENDENT'S REPORT
Discussion:
Shane Spencer with Joe D Hall General Contractors, LLC spoke about the construction progress at Charity Headrick Hitch Elementary. We are 17 months into construction and billing on the new build. The District has not used much of the project contingency funds that have been built into the budget. This is a good sign and allows the District to have additional funding for unexpected costs or other items that weren't built into the budget, such as furniture. When asked about the timeline, Shane noted that there hasn't been any major hiccups that make them believe they won't hit the timeline. Superintendent Watson stated that she really wants to be able to move into the new building by winter break.
Superintendent Watson informed the board members that the Shawnee Tribe of Oklahoma graciously gave a donation to cover the entry fees for all home athletic games for Jr High and High School this year. We are thankful for their partnership! Superintendent Watson spoke about the Jr High grant. They sent Requests for Proposal to seven different architect groups and six chose to come and look at the project. They will start presenting their designs for this project this week. As far as other projects happening in the District, Superintendent Watson stated that the turf at Memorial Stadium is done. There were a couple of places where the track was damaged, and Hellas has agreed to pay to have those repaired. The pool area at the old YMCA has all the concrete poured and drywall is up. They are working on the final mud and tape on the drywall. The entire area will need to be painted after that. |
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3. FINANCIALS
Action(s):
No Action(s) have been added to this Agenda Item.
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3.A. Approval of Budget Reports for August 2026
Attachments:
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3.B. Approval of Treasurer's Report for August 2026
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3.C. Approval of expenditures, transfer of funds, and financial statement of Guymon Public School's Activity Funds
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3.D. Consider and possibly vote to approve new Encumbrances, Claims, and Supplemental Claims
YEAR 2027
1. General Fund: $520,167.70 PO #230 - 344
2. Building Fund: $138,030.00 PO #21 - 22 3. Bond Fund (33): $285,743.75 PO #16 -19
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4. CONSENT AGENDA:
The following are items of a routine nature that are normally approved at the Board meetings and will be considered and voted upon with one motion unless any Board Member requests to have a separate vote on any or all of them.
Action(s):
No Action(s) have been added to this Agenda Item.
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4.A. Approval of Minutes of Regular Meetings: August 10, 2026
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4.B. Approval of the 2026-2027 Guymon Public Schools Activity Sub-Accounts
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4.C. Approval of fundraisers (Appendix B)
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4.D. Renewal and Ratification of Agreements/Contracts for fiscal year 2026-2027
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5. ACTION TOPICS
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5.A. Discussion and possible action to approve, disapprove or table the Days to Hours Plan for the 2026-2027 school year
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.B. Discussion and possible action to approve, disapprove or table the 2026-2027 Estimate of Needs (EON)
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.C. Discussion and possible action to approve, disapprove or table designating any of the school buildings as a storm refuge/shelter per the new requirements as discussed in the August meeting.
Action(s):
No Action(s) have been added to this Agenda Item.
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5.D. Discussion and possible action to approve, disapprove or table the Athletic Handbook
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.E. Discussion and possible action to approve, disapprove or table participating in the Oklahoma Teacher Empowerment Program (OTEP)
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.F. Discussion and possible action to approve the Adjunct Teachers and Emergency Certified Teachers for 2026-2027
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.G. Discussion and possible action to approve, disapprove or table the Mural Services Agreement for Charity Headrick Hitch Elementary
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.H. Discussion and possible action to approve, disapprove or table the Letter of Intent to join the National Fitness Campaign Community Wellness Initiative and accept the conditional National Grant Award of $85,000
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.I. Discussion and possible action to surplus and remove from the inventory the items from the FFA Ag Farm
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.J. Discussion and possible action to surplus and remove from the inventory the items from Child Nutrition
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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6. EXECUTIVE SESSION
Consider and possible vote to go into Executive Session to discuss the employment, hiring, appointment, or resignation of support and certified staff, as listed in Appendix A, pursuant to 25 O.S. Section 307 (B)(1)
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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7. Acknowledge Return into Open Session
Discussion:
The board returned to Open Session at 7:30 p.m.
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8. Executive session minutes compliance announcement
Discussion:
The board entered into executive session at 6:51 p.m. to discuss the employment, hiring, promotion, or resignation of support and certified staff as listed in Appendix A, authorized by 25 O.S. Section 307(B)(1). Those present in executive session were Andy Espericueta, Elvia Hernandez, Mitzi Dain, and Superintendent Melissa Watson. No action was taken by the board of education.
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9. Consider and vote to approve, disapprove or table the District Personnel Report (Appendix A)
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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10. NEW BUSINESS
Under this item, the Board can consider and vote on any business that could not have been foreseen or known about at the time the agenda was posted. |
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11. ADJOURN
INDIVIDUALS HAVING A PHYSICAL CONDITION THAT PREVENTS THEM FROM ATTENDING THE BOARD MEETING ARE REQUESTED TO CONTACT THIS OFFICE NO LATER THAN 12:00 NOON ON THE DAY OF SAID MEETING SO ARRANGEMENTS MAY BE MADE TO ACCOMMODATE SAID INDIVIDUALS.
I, Kari Montgomery, posted this agenda on the _____ Day of _____________, ______on the front door of the Administration Building, 111 NW 11th St, Guymon, OK 73942. _____________________________ _____________ ________________ Kari Montgomery, CFO Date Time
Discussion:
The meeting was adjourned at 7:32 p.m.
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