August 12, 2024 at 5:30 PM - Board of Education Regular Meeting
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1. ORDER OF BUSINESS
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1.A. Call to Order
Discussion:
The meeting was called to order at 5:30 p.m.
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1.B. Roll Call
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1.C. Moment of Silence/Pledge of Allegiance
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1.D. Designation of new Vice President
Action(s):
No Action(s) have been added to this Agenda Item.
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1.E. Open Forum
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2. SUPERINTENDENT'S REPORT
Discussion:
Superintendent Purdy gave an update on the bond and demolition process. She stated that bids were opened last week for the demolition. After the demolition, hopefully they will get the construction documents in November and receive bids for the new construction in December. She also gave an update on the track progress. It has been torn out, they will soon pour the concrete and do the curbing. We will have protective mats covering it during football season. In the spring, they will finish the track. Superintendent Purdy talked about Back to School and all the professional development happening and getting ready for the first day of school. She also reminded the board that SFE will now be our food service management company, and she reminded them that SFE must follow the previous menu for the first 21 days. Lastly, she noted that there had been previous discussion about starting a long-term building committee. The board could consider implementing this committee in the future.
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3. FINANCIALS
Action(s):
No Action(s) have been added to this Agenda Item.
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3.A. Approval of Budget Reports for July 2024
Attachments:
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3.B. Approval of Treasurer's Report for July 2024
Attachments:
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3.C. Approval of expenditures, transfer of funds, and financial statement of Guymon Public School's Activity Funds
Attachments:
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3.D. Consider and possibly vote to approve new Encumbrances, Claims, and Supplemental Claims
YEAR 2025
1. General Fund: $473,032.31 PO #113 - 200
2. Building Fund: $127,574.86 PO #1 - 14 3. Bond Fund Series 2024: $792,000.00 PO #5 4. Sinking Fund: $2,087280.00 PO #1
Attachments:
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4. CONSENT AGENDA:
The following are items of a routine nature that are normally approved at the Board meetings and will be considered and voted upon with one motion unless any Board Member requests to have a separate vote on any or all of them.
Action(s):
No Action(s) have been added to this Agenda Item.
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4.A. Approval of Minutes of Regular Meetings: July 8, 2024
Approval of Minutes of Special Meetings: July 16, 2024
Attachments:
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4.B. Approval of Kari Montgomery as Treasurer for Guymon School District for FY25
Attachments:
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4.C. Approval of Jessica Bickford as Title IX Compliance Officer, Julie Edenborough as Federal Programs Compliance Officer and Authorized Representative, Melissa Watson as 504 Compliance Officer, and Dixie Purdy as Purchasing Agent for E-Rate.
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4.D. Approval of fundraisers (Appendix B)
Attachments:
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5. ACTION TOPICS
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5.A. Discussion and possible board action to determine process to be utilized to locate interested persons in serving in vacant board seat #3
Action(s):
No Action(s) have been added to this Agenda Item.
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5.B. Consideration, discussion and possible action to award bid package #1 - Demolition of the Guymon Public Schools Northeast Elementary and Salyer Elementary and assign those packages to Construction Manager, Joe D. Hall, General Contractors, LLC
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Kris Richardson with Joe D. Hall General Contractors went over the bids received and presented the GMAX bid package #1.
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5.C. Discussion and possible action to approve, disapprove or table the Oklahoma Department of Career and Technology Education Contract for Secondary Career and Technology Education Program(s) for School Year 2024-2025
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.D. Discussion and possible action to approve, disapprove or table the Guymon Public Schools FY25 school year to be calculated by 165 days and 1080 hours
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.E. Discussion and possible action to approve, disapprove or table the FY25 Adjunct Teachers as presented
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.F. Discussion and possible action to approve, disapprove or table raising the adult lunch price to $5.00 and the adult breakfast price to $2.50
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.G. Discussion and possible action to approve, disapprove or table allocating funds from the general fund to the child nutrition program to pay past due student lunches in the amount of $3,485.52
Action(s):
No Action(s) have been added to this Agenda Item.
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5.H. Discussion and possible action to approve, disapprove or table refunding student lunch accounts with a positive balance to guardians with written request by grade level
Action(s):
No Action(s) have been added to this Agenda Item.
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5.I. Discussion and possible action to approve the recommendation to surplus and remove from the inventory the items from North Park Elementary
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.J. Discussion and possible action to approve, disapprove or table the authorized signers for BancFirst for the Texas County Development Educational Facilities Lease Revenue Bonds Series 2024
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.K. Discussion and possible action to form a committee of board members, administrators, and patrons to consider naming the new elementary school
Action(s):
No Action(s) have been added to this Agenda Item.
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5.L. Discussion and possible action to revise and adopt the Guymon Board of Education policies: CHD, CHD-R, DBCA, DO, DOAC, DOBD, EGG, EMI, and FE
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.M. Discussion and possible action to approve, disapprove or table the American Sign Language Distance Class Independent Educator One Year Contract
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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6. EXECUTIVE SESSION
Consider and possible vote to go into Executive Session to discuss the employment, hiring, appointment, promotion, or resignation of support and certified staff, as listed in Appendix A, pursuant to 25 O.S. Section 307 (B)(1)
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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7. Acknowledge Return into Open Session
Action(s):
No Action(s) have been added to this Agenda Item.
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8. Executive session minutes compliance announcement
Discussion:
The board entered into executive session at 6:36 p.m. to discuss the employment, hiring, promotion, or resignation of support and certified staff as listed in Appendix A, as authorized by 25 O.S. Section 307(B)(1). Those present in executive session were Alphonso Mata, Elvia Hernandez, Carla Hernandez, Andy Espericueta, Superintendent Dixie Purdy and Assistant Superintendent Melissa Watson. No action was taken by the board of education.
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9. Consider and vote to approve, disapprove or table the District Personnel Report (Appendix A)
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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10. NEW BUSINESS
Under this item, the Board can consider and vote on any business that could not have been foreseen or known about at the time the agenda was posted. |
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11. ADJOURN
INDIVIDUALS HAVING A PHYSICAL CONDITION THAT PREVENTS THEM FROM ATTENDING THE BOARD MEETING ARE REQUESTED TO CONTACT THIS OFFICE NO LATER THAN 12:00 NOON ON THE DAY OF SAID MEETING SO ARRANGEMENTS MAY BE MADE TO ACCOMMODATE SAID INDIVIDUALS.
I, Kari Montgomery, posted this agenda on the _____ Day of _____________, ______on the front door of the Administration Building, 111 NW 11th St, Guymon, OK 73942. _____________________________ _____________ ________________ Kari Montgomery, CFO Date Time
Discussion:
The meeting was adjourned at 7:17 p.m. by Andy Espericueta.
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