October 9, 2023 at 5:30 PM - Board of Education Regular Meeting
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1. ORDER OF BUSINESS
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1.A. Call to Order
Discussion:
The meeting was called to order at 5:30 p.m.
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1.B. Roll Call
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1.C. Moment of Silence/Pledge of Allegiance (Northeast Elementary)
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1.D. Open Forum
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2. SUPERINTENDENT'S REPORT
Discussion:
Superintendent Purdy introduced and recognized all our principals in the District as it is National Principals Month. She thanked them for all that they do. Superintendent Purdy then gave an update on the high school roof. New drains were recently installed on the roof and will hopefully help with the pooling of water on the roof and the leaking. Next, Mrs. Purdy stated that in the encumbrance report the board members would see a Purchase Requisition for a used vehicle for our 3rd school resource officer. Lastly, Mrs. Purdy said she met with the other tri-county superintendents on October 4th about a wind farm project that may feasibly be coming to the area. They want to visit with others in the community and the County Commissioners to make sure we are all on the same page.
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3. FINANCIALS
Action(s):
No Action(s) have been added to this Agenda Item.
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3.A. Approval of Budget Reports for September 2023
Attachments:
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3.B. Approval of Treasurer's Report for September 2023
Attachments:
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3.C. Approval of expenditures, transfer of funds, and financial statement of Guymon Public School's Activity Funds
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3.D. Consider and possibly vote to approve new Encumbrances, Claims, and Supplemental Claims
YEAR 2024
1. General Fund: $256,056.45 PO #300 - 368
2. Bond Fund: $1,224.00 PO #1
Attachments:
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4. CONSENT AGENDA:
The following are items of a routine nature that are normally approved at the Board meetings and will be considered and voted upon with one motion unless any Board Member requests to have a separate vote on any or all of them.
Action(s):
No Action(s) have been added to this Agenda Item.
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4.A. Approval of Minutes of Regular Meetings: September 11, 2023
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4.B. Approval of additional 2023-2024 Guymon Public Schools Activity Sub-Accounts
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4.C. Approval of fundraisers
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5. ACTION TOPICS
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5.A. Discussion and possible action to approve, disapprove or table the fiscal year audit for 2022-2023 completed by Bledsoe, Hewett & Gullekson, Certified Public Accountants, PLLLP
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Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Jeff Hewett with Bledsoe, Hewett & Gullekson, Certified Public Accountants, PLLLP went over the audit report via telephone.
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5.B. Discussion and possible action to approve, disapprove or table the FY24 Adjunct Teachers as presented
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.C. Discussion and possible action to revise and adopt Guymon Board of Education policies:
FB-E1 - Sexual Harassment/Title IX Incident Report Form FNCD-E - Harassment/Bullying Incident Report Form DPB - Substitute Teachers DEC-R1 - Sick Leave Certified Personnel (Regulations) DEC-R7 - Maternity Leave (Regulations) EFA - School Library Media Center EFA-P - Public Complaints about Library Curriculum or Instructional Materials EFA-R1 - School Library Media Center Selection of Materials EIED - Graduation Requirements EMC - Graduation Policy EHDD - Concurrent Enrollment Student EHDD-R - Concurrent Enrollment Student (Regulation) EHBDBA-E - Notification FNF-E2 - Student Searches Authority to Transport FNF-R - Student Searches (Regulation)
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.D. Discussion and possible action to approve, disapprove or table the annual resolution calling for an election to elect a board member to Board Office No. Four (4), which has a 5-year term of office, and to elect a board member to Board Office No. Three (3), an unexpired term with 4 years remaining.
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.E. Discussion and possible action to approve, disapprove or table the 2024 regular board meeting dates
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.F. Discussion and possible action to approve, disapprove or table the Board Resolution to transfer funds from activity subaccounts
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Action(s):
No Action(s) have been added to this Agenda Item.
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6. EXECUTIVE SESSION
Consider and possible vote to go into Executive Session to:
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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7. Acknowledge Return into Open Session
Action(s):
No Action(s) have been added to this Agenda Item.
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8. Executive session minutes compliance announcement
Discussion:
The board entered into executive session at 6:12 p.m. to discuss the employment, hiring, or resignation of certified and support staff as listed in Appendix A as authorized by 25 O.S. Section 307(B)(1) and to discuss the employment of the Superintendent as authorized by 25 O.S. Section 307(B)(1). Those present in executive session were Alphonso Mata, Elvia Hernandez, Carla Hernandez, Andy Espericueta, Charity Hitch, Superintendent Dixie Purdy and Asst. Superintendent Melissa Watson. No action was taken by the board of education.
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9. Consider and vote to approve, disapprove or table the October District Personnel Report (Appendix A)
Action(s):
No Action(s) have been added to this Agenda Item.
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10. NEW BUSINESS
Under this item, the Board can consider and vote on any business that could not have been foreseen or known about at the time the agenda was posted. |
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11. ADJOURN
INDIVIDUALS HAVING A PHYSICAL CONDITION THAT PREVENTS THEM FROM ATTENDING THE BOARD MEETING ARE REQUESTED TO CONTACT THIS OFFICE NO LATER THAN 12:00 NOON ON THE DAY OF SAID MEETING SO ARRANGEMENTS MAY BE MADE TO ACCOMMODATE SAID INDIVIDUALS.
I, Kari Montgomery, posted this agenda on _____ Day of _____________, ______on the front door of the Administration Building, 111 NW 11th St, Guymon, OK 73942. _____________________________ _____________ ________________ Kari Montgomery, CFO Date Time
Action(s):
No Action(s) have been added to this Agenda Item.
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