August 14, 2023 at 5:30 PM - Board of Education Regular Meeting
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1. ORDER OF BUSINESS
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1.A. Call to Order
Discussion:
Mr. Mata called the meeting to order at 5:30 p.m.
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1.B. Acknowledgement of Mike Ray's resignation from the Guymon Board of Education effective July 25, 2023
Discussion:
Mr. Mata acknowledged the resignation of Mike Ray from the Guymon Board of Education effective July 25, 2023. As Vice President, Mr. Mata assumes the President's role by statute. He advised the board that they could name an acting Vice President at this time to replace him. After discussion, the Board chose not to name an acting Vice President at this time.
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1.C. Roll Call
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1.D. Moment of Silence/Pledge of Allegiance
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1.E. Open Forum
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2. SUPERINTENDENT'S REPORT
Discussion:
Superintendent Purdy discussed an opportunity for some local board training with a neighboring school district. The Board thought it was a great idea and suggested that all the surrounding school boards be invited to attend as well. Superintendent Purdy also discussed the vacant board seat for Ward #3. We are currently advertising for people to apply by the 21st of August. That will give the board members time to review and make a recommendation to appoint someone at the next board meeting. Superintendent Purdy discussed the board meeting location. The Board would like to move meetings back to the Junior High School in October and thereafter.
Mrs. Purdy also discussed the OSSAA basketball districts. We will now be playing district games for basketball, which means the teams will be traveling more. It also means that we will probably lose gate money coming in as we don't anticipate many people traveling to Guymon for the district games held here. Our athletic director is working on a schedule at this time. Mrs. Purdy informed the Board that our football program will be independent again for another 2 years. Mrs. Purdy stated that our current enrollment numbers for this school year were at 3,023 students. She also noted that we do have all the necessary positions filled at this time. However, we did have to eliminate some positions because we couldn't find the staff to fill those positions. |
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3. FINANCIALS
Action(s):
No Action(s) have been added to this Agenda Item.
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3.A. Approval of Budget Reports for July 2023
Attachments:
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3.B. Approval of Treasurer's Report for July 2023
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3.C. Approval of expenditures, transfer of funds, and financial statement of Guymon Public School's Activity Funds
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3.D. Consider and possibly vote to approve new Encumbrances, Claims, and Supplemental Claims
YEAR 2024
1. General Fund: $821,820.38 PO # 123-213
2. Building Fund: $58,918.80 PO # 1-4
Attachments:
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4. CONSENT AGENDA:
The following are items of a routine nature that are normally approved at the Board meetings and will be considered and voted upon with one motion unless any Board Member requests to have a separate vote on any or all of them.
Action(s):
No Action(s) have been added to this Agenda Item.
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4.A. Approval of Minutes of Regular Meetings: July 10, 2023
Approval of Minutes of Special Meetings: July 19, 2023
Attachments:
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4.B. Approval of Kari Montgomery as Treasurer for Guymon School District for FY24
Attachments:
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4.C. Approval of fundraisers (Appendix B)
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5. ACTION TOPICS
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5.A. Possible consideration and vote to approve a Financial Advisory Services Contract/Engagement Letter with BOK Financial Securities, Inc.
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.B. Discuss, consider, and act to approve or disapprove a Resolution authorizing the sale of the District's General Obligation Building Bonds, Federally Taxable Series 2023, and setting forth the following items:
A. Fixing the time and place the bonds are to be sold; B. Fixing the amount of bonds to mature each year; C. Authorizing the Clerk to give notice of said sale as required law.
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.C. Discussion and possible action to approve, disapprove or table the Oklahoma Department of Career and Technology Education Contract for Secondary Career and Technology Education Program(s) for School Year 2023-2024
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.D. Discussion and possible action to approve, disapprove or table the Guymon Public Schools FY24 school year to be calculated by 165 days and 1080 hours
Action(s):
No Action(s) have been added to this Agenda Item.
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5.E. Discussion and possible action to approve, disapprove or table the FY24 Adjunct Teachers as presented
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.F. Discussion and possible board action to request an accreditation waiver from OAC for serving less than 10 students in alternative education as per 70 O.S. Section 1210.568.
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.G. Discussion and possible board action to request an accreditation waiver from OAC 210:35-9-71 for Guymon High School library to adjust services due to staffing shortage.
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.H. Discussion and possible board action to request an accreditation waiver from OAC 70 O.S. Section 3-126 to allow the library media specialist to work on certification while working as the library media specialist.
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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6. EXECUTIVE SESSION
Consider and possible vote to go into Executive Session to discuss the employment, hiring, appointment, or resignation of support and certified staff as listed in Appendix A, pursuant to 25 O.S. Section 307 (B)(1)
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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7. Acknowledge Return into Open Session
Discussion:
The Board returned to Open Session at 7:02 p.m.
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8. Executive session minutes compliance announcement
Discussion:
The board entered into executive session at 6:02 p.m. to discuss the employment, hiring, appointment, or resignation of support and certified staff as listed in Appendix A, pursuant to 25 O.S. Section 307(B)(1). Those present in executive session were Alphonso Mata, Elvia Hernandez, Carla Hernandez, Andy Espericueta, Superintendent Dixie Purdy and Assistant Superintendent Melissa Watson. No action was taken by the Board of Education.
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9. Consider and vote to approve, disapprove or table the August Personnel Report (Appendix A)
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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10. NEW BUSINESS
Under this item, the Board can consider and vote on any business that could not have been foreseen or known about at the time the agenda was posted. |
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11. ADJOURN
INDIVIDUALS HAVING A PHYSICAL CONDITION THAT PREVENTS THEM FROM ATTENDING THE BOARD MEETING ARE REQUESTED TO CONTACT THIS OFFICE NO LATER THAN 12:00 NOON ON THE DAY OF SAID MEETING SO ARRANGEMENTS MAY BE MADE TO ACCOMMODATE SAID INDIVIDUALS.
I, Kari Montgomery, posted this agenda on _____ Day of _____________, ______on the front door of the Administration Building, 111 NW 11th St, Guymon, OK 73942. _____________________________ _____________ ________________ Kari Montgomery, CFO Date Time
Action(s):
No Action(s) have been added to this Agenda Item.
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