June 13, 2022 at 5:30 PM - Board of Education Regular Meeting
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1. ORDER OF BUSINESS
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1.A. Call to Order
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1.B. Roll Call
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1.C. Moment of Silence/Pledge of Allegiance
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1.D. Open Forum
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2. SUPERINTENDENT'S REPORT
Discussion:
Superintendent Rhoades reported to the board that those who attended CCOSA Leadership Conference all seemed to take away some valuable information. A couple of the attendees spoke to the board about their experience and thanked them for the opportunity. She had Melissa Watson speak to the board about Summer Academy. We have 344 students enrolled and average 218 students daily. Summer Academy is a hands-on, interactive learning experience. This year, 4th-6th grade students are putting on a mini-musical as well. Barbara Homan spoke to the board about the Summer Feeding Program. We are averaging 265 kids per lunch and 70 kids per breakfast.
Next, Mrs. Rhoades had Blake Catanzano with NextPhase Roofing update the board on our roofs in the district. Blake stated that it took about 3 weeks of work to gather the information and documentation before we were able to file a claim with OSRMT, our previous insurance company. He carefully selected which buildings to file the hail damage claim on. As of last week, the report was being finalized and it looks very good that we will get insurance to pay to replace several roofs, primarily North Park and Carrier. Lastly, Mrs. Rhoades gave an update on the HVAC project at the high school. All the chillers are here and they are working on piping now. The boiler room is now all clean and spacious with the new equipment. The electricians are here and are working on the fire alarms and getting the devices installed. The grid and ceiling in the main hallway will be one of the last things done. Streets Mechanical will train our maintenance department for 1 week on how to operate and maintain the new equipment. We are on schedule for completion in August before school starts. |
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3. TREASURER'S REPORT
Discussion:
Mrs. Montgomery spoke to the board about our revenue collections so far this fiscal year. She also talked about our carryover calculation and where we are finacially.
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4. CONSENT AGENDA:
The following are items of a routine nature that are normally approved at the Board meetings and will be considered and voted upon with one motion unless any Board Member requests to have a separate vote on any or all of them.
Action(s):
No Action(s) have been added to this Agenda Item.
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4.A. Approval of Financial Reports for May 2022
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4.B. Approval of Treasurer's Report for May 2022
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4.C. Approval of expenditures, transfer of funds, and financial statement of Guymon Public School's Activity Fund
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4.D. Approval of Minutes of Regular Meetings: May 9, 2022
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4.E. Consider and possibly vote to approve new Encumbrances, Claims, Supplemental Claims
YEAR 2022
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4.F. Approval of the number of transfer students the district has the capacity to accept in each grade level for each school site within the district as recommended
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5. ACTION TOPICS
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5.A. Discussion and possible action to approve, disapprove or table the new Activity Subaccount for Crimestoppers
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.B. Board to consider and take action on a motion approving the renewal of the Sublease Agreement dated March 1, 2018 between the Guymon School District and the Texas County Development Authority for the fiscal year ending June 30, 2023 as required under the provisions of the agreement.
Action(s):
No Action(s) have been added to this Agenda Item.
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5.C. Discussion and possible action to approve, disapprove or table the Application for Temporary Appropriations for the 2022-2023 fiscal year
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.D. Discussion and possible action to approve, disapprove or table the Agreement with Guymon Physical Therapy and Wellness, PLLC for Special Education physical therapy services for the 2022-2023 school year
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.E. Discussion and possible action to approve, disapprove or table the Randall University School of Education Partner School Scholarship Agreement
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.F. Discussion and possible action to approve, disapprove or table the Idemia Identity & Security USA, LLC Services Agreement
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.G. Discussion and possible action to approve, disapprove or table the OPAA! Food Management of Oklahoma, LLC Amendment to Renew Fixed Price Food Service Management Contract for 7/01/22 - 6/30/23
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Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Ray asked Erin with OPAA! Food Management to discuss what happened last year and how things will look this year. Erin said last year was challenging with supply shortages and a shortage of employees. She said they will be required to have 2 hot and 1 cold lunch option every day at a minimum this year. They have increased pay for food service employees to better attract and keep employees. She also stated that the supply chain shortages seem to be better and hopefully won't be an issue this year.
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5.H. Discussion and possible action to approve, disapprove or table the co-signers for the Guymon Public Schools Activity Fund account and the Guymon Public Schools Lunch Program account: Melissa Campbell-Forbes, Activity Funds Clerk, Kari Montgomery, Treasurer, Gary Wallace, High School Principal, and Dixie Purdy, Interim Superintendent, with 2 signatures required.
Action(s):
No Action(s) have been added to this Agenda Item.
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5.I. Discussion and possible action to revise and adopt Guymon Board of Education policy FEF - Student Transfers for Children of Employees
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.J. Discussion and possible action to approve, disapprove or table the recommendation to increase meal prices as follows:
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.K. Discussion and possible action to approve, disapprove or table the Teacher Salary Schedule for 2022-2023
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.L. Discussion and possible action to approve, disapprove or table the OSIG insurance renewal for the 2022-2023 school year
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.M. Discussion and possible action to approve, disapprove or table the OSAG Workers' Compensation Insurance for the 2022-2023 school year
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Action(s):
No Action(s) have been added to this Agenda Item.
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6. EXECUTIVE SESSION
Consider and possible vote to go into Executive Session to:
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Action(s):
No Action(s) have been added to this Agenda Item.
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7. Vote to reconvene into Open Session
Action(s):
No Action(s) have been added to this Agenda Item.
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8. Executive session minutes compliance announcement
Discussion:
The board entered into executive session at 6:43 p.m. to discuss the employment, hiring, appointment, or resignation of certified and support staff as listed in Appendix A, pursuant to 25 O.S. Section 307 (B)(1); to discuss appointing Dixie Purdy as Interim Superintendent, pursuant to 25 O.S. Section 307(B)(1); and to review confidential educational records and discuss the parent appeal regarding the recommended retention of a minor student whereby disclosure of any additional information could potentially violate FERPA, pursuant to 25 O.S. Section 307(B)(7). Those present in executive session were Mike Ray, Sally Hawkins, Elvia Hernandez, Carla Hernandez, Alphonso Mata and Dixie Purdy. No action was taken by the board of education.
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9. Consider and vote to approve, disapprove or table the June Personnel Report (Appendix A)
Action(s):
No Action(s) have been added to this Agenda Item.
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10. Discussion and possible action to appoint Dixie Purdy as Interim Superintendent effective July 1, 2022
Action(s):
No Action(s) have been added to this Agenda Item.
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11. Vote to accept, reject, or modify recommendation of Superintendent regarding the placement of a minor student:
- Student A - Student B - Student C
Action(s):
No Action(s) have been added to this Agenda Item.
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12. NEW BUSINESS
Under this item, the Board can consider and vote on any business that could not have been foreseen or known about at the time the agenda was posted.
Discussion:
Mr. Ray announced that Sally Hawkins has resigned her board position in executive session effective today. They will make a recommendation to appoint someone to her board seat at the next regular board meeting.
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13. ADJOURN
INDIVIDUALS HAVING A PHYSICAL CONDITION THAT PREVENTS THEM FROM ATTENDING THE BOARD MEETING ARE REQUESTED TO CONTACT THIS OFFICE NO LATER THAN 12:00 NOON ON THE DAY OF SAID MEETING SO ARRANGEMENTS MAY BE MADE TO ACCOMMODATE SAID INDIVIDUALS.
I, Kari Montgomery, posted this agenda on _____ Day of _____________, ______on the front door of the Administration Building, 111 NW 11th St, Guymon, OK 73942. _____________________________ _____________ ________________ Kari Montgomery, Administrative Assistant Date Time
Action(s):
No Action(s) have been added to this Agenda Item.
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