March 7, 2022 at 5:30 PM - Board of Education Regular Meeting
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1. ORDER OF BUSINESS
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1.A. Call to Order
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1.B. Roll Call
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1.C. Moment of Silence/Pledge of Allegiance (North Park Elementary)
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1.D. North Park Advanced Art students presentation and North Park Choir
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1.E. Open Forum
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1.F. BOP Teacher of the Month
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2. SUPERINTENDENT'S REPORT
Discussion:
Superintendent Rhoades recognized each site Teacher of the Year candidates. She congratulated them on being nominated and had them introduce themselves to the Board. The Teacher of the Year ceremony is set for May 4, 2022 at 4:00 pm at the High School Commons. She then asked Shannon Smith and the GHS Swim team to step forward and be recognized for their achievements at the State Swim Meet. They introduced themselves and talked about their records and awards.
March 4th was Maintenance Worker Appreciation Day and Superintendent Rhoades recognized our maintenance department for all the hard work they do for Guymon Public Schools. This week is also National Social Worker Week and she recognized Rachel Taylor and Anaid Bankston for their work. They also spoke to the Board about the Social Emotional Learning program. Lastly, she stated that it was National Athletic Training Month and recognized Amanda Wacasey as our Athletic Trainer. Mrs. Purdy gave an update on staffing for the 2022-2023 school year. She also spoke to the Board about State Testing which starts in April. Superintendent Rhoades informed the Board that we had a Child Nutrition Audit last week and it went well. She noted that we do have an excess operating balance in child nutrition and will need to create a spending plan. There will be a state wide Zoom meeting this week as several school districts have this issue and we will get more guidance. Superintendent Rhoades also stated that spring sports are in full swing. We have baseball, soccer, track, and golf all going on. Speech and Debate, band, show choir and State OYE are all being represented well at the local, county, and district shows. Lastly, she stated that Spring Break is next week and Parent/Teacher conferences are this Thursday and Friday. |
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3. TREASURER'S REPORT
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4. CONSENT AGENDA:
The following are items of a routine nature that are normally approved at the Board meetings and will be considered and voted upon with one motion unless any Board Member requests to have a separate vote on any or all of them.
Action(s):
No Action(s) have been added to this Agenda Item.
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4.A. Approval of Financial Reports for February 2022
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4.B. Approval of Treasurer's Report for February 2022
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4.C. Approval of expenditures, transfer of funds, and financial statement of Guymon Public School's Activity Fund
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4.D. Approval of Minutes of Regular Meetings: February 14, 2022
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4.E. Consider and possibly vote to approve new Encumbrances, Claims, Supplemental Claims
YEAR 2022
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5. ACTION TOPICS
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5.A. Discussion and possible action to establish the number of transfer students the district has the capacity to accept for each grade level for each school site within the district as recommended
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.B. Discussion and possible action to approve, disapprove or table the recommendation to surplus and remove from the inventory the items from the High School library as presented
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.C. Discussion and possible action to approve, disapprove or table the agreement between Interquest Detection Canines and Guymon Public Schools for the period of August 1, 2022 through June 30, 2023
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.D. Discussion and possible action to approve, disapprove or table the change order to Purchase Order No. 24 to CCOSA for a total increase of $3,000.00 for the 2021-2022 school year
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.E. Discussion and possible action to approve, disapprove or table the change order to Purchase Order No. 509 to Lisco Sports, LLC for a total increase of $7,583.60 for the 2021-2022 school year
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.F. Discussion and possible action to approve, disapprove or table the Change Order to the Guymon High School HVAC Contract with Joe D. Hall General Contractors, LLC in the amount of $111,888.00 for a total cost of $6,819,028.00 (PO #359)
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.G. Discussion and possible action to approve, disapprove or table the Municipal Accounting Systems, Inc. software service agreement for the 2022-2023 school year
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.H. Discussion and possible action to approve, disapprove or table the License Agreement with Employee Evaluation Systems Inc. for the 2022-2023 school year
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.I. Discussion and possible action to approve, disapprove or table the new Activity Subaccount for Administration
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.J. Discussion and possible action to revise and adopt Guymon Board of Education policies:
DEC-R3 - Personal Business Leave (Regulations) CFB - Activity Funds
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.K. Discussion, consideration and vote to declare an emergency pursuant to OKLA. STAT. tit. 61, Section 130 of the Oklahoma Public Competitive Bidding Act of 1974 and to authorize the Superintendent to solicit proposals for effecting the replacement and/or repairs of the Carrier Elementary roof, the North Park Elementary roof, and the Jr. High School roofs without notice or bid and to take any other action deemed necessary in response to roof damage
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.L. Discussion and possible action to approve, disapprove or table the Service Agreement with NextPhase Roofing & Construction to replace all hail damaged roofing in the District
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Action(s):
No Action(s) have been added to this Agenda Item.
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6. EXECUTIVE SESSION
Consider and possible vote to go into Executive Session to:
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Action(s):
No Action(s) have been added to this Agenda Item.
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7. Vote to reconvene into Open Session
Action(s):
No Action(s) have been added to this Agenda Item.
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8. Executive session minutes compliance announcement.
Discussion:
The board entered into executive session at 7:05 pm to discuss the employment, hiring, resignation or termination of support and certified staff as listed in Appendix A, authorized by 25 O.S. Section 307(B)(1); to discuss the appointment of an individual and/or interview candidates for vacant school board seat #1, authorized by 25 O.S. Section 307(B)(1) and 70 O.S. Section 5-118; and to conduct the Superintendent's evaluation, authorized by 25 O.S. Section 307(B)(1). Those present in executive session were Mike Ray, Sally Hawkins, Elvia Hernandez and Superintendent Angela Rhoades. No action was taken by the board of education.
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9. Consider and vote to approve, disapprove or table the March District Personnel Report
Action(s):
No Action(s) have been added to this Agenda Item.
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10. Discussion and possible action appointing an individual to vacant school board seat #1
Action(s):
No Action(s) have been added to this Agenda Item.
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11. NEW BUSINESS
Under this item, the Board can consider and vote on any business that could not have been foreseen or known about at the time the agenda was posted.
Action(s):
No Action(s) have been added to this Agenda Item.
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12. ADJOURN
INDIVIDUALS HAVING A PHYSICAL CONDITION THAT PREVENTS THEM FROM ATTENDING THE BOARD MEETING ARE REQUESTED TO CONTACT THIS OFFICE NO LATER THAN 12:00 NOON ON THE DAY OF SAID MEETING SO ARRANGEMENTS MAY BE MADE TO ACCOMMODATE SAID INDIVIDUALS.
I, Kari Montgomery, posted this agenda on _____ Day of _____________, ______on the front door of the Administration Building, 111 NW 11th St, Guymon, OK 73942. _____________________________ _____________ ________________ Kari Montgomery, Administrative Assistant Date Time
Action(s):
No Action(s) have been added to this Agenda Item.
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