September 13, 2021 at 5:30 PM - Board of Education Regular Meeting
Minutes | |
---|---|
1. ORDER OF BUSINESS
|
|
1.A. Call to Order
|
|
1.B. Roll Call
|
|
1.C. Moment of Silence/Pledge of Allegiance (Carrier)
|
|
1.D. Open Forum
|
|
1.E. BOP Teacher of the Month Presentation
|
|
2. SUPERINTENDENT'S REPORT
Discussion:
Superintendent Rhoades recognized and thanked Mike Ray for serving two terms as the OSSBA Board President and also recognized Elvia Hernandez for being awarded the All-State School Board Member from OSSBA.
Mrs. Rhoades stated that our COVID-19 numbers have remained fairly low. We will continue to track and publish our weekly numbers on our Facebook page. She also mentioned Senate Bill 783 which will require the district to adopt an open transfer policy by January 1, 2022 that will specify district criteria and standards for approval of transfers of students who do not reside in the district. She also noted that class size mandates have been reinstated. Mrs. Rhoades gave an update on the bond. There will be tours of the school buildings soon and a bond video was created and was played for the Board of Education. Lance Shelite gave an update on the technology department. He said this year has been a struggle upfront, but most software, network and printer issues have all been addressed and are working. Phone issues still continue to be an issue. We just have too much volume and older equipment. Brian Hough with PTCI also spoke to the Board of Education regarding some options that the District may utilize to address these issues. |
|
3. EMERGENCY ACTION PLANS (ANDY BROWN)
Discussion:
Andy Brown spoke about Riley's Rule which requires each school district to have emergency action and response plans. He stated that we do have such plans and they have been submitted to our local fire department/EMS. Mr. Brown stated that all plans have been updated, reviewed and practiced for safety and security.
|
|
4. TREASURER'S REPORT
Discussion:
Kari Montgomery spoke to the Board of Education about the Estimate of Needs. This is our annual budget for the year. Kari broke down what the numbers actually mean and how they are calculated. She stated that our valuation has increased from last year and the estimated ad valorem tax collections has increased as well. Our overall budget has increased from last year as well.
|
|
5. CONSENT AGENDA:
The following are items of a routine nature that are normally approved at the Board meetings and will be considered and voted upon with one motion unless any Board Member requests to have a separate vote on any or all of them.
Action(s):
No Action(s) have been added to this Agenda Item.
|
|
5.A. Approval of Financial Reports for August 2021
Attachments:
(
)
|
|
5.B. Approval of Treasurer's Report for August 2021
Attachments:
(
)
|
|
5.C. Approval of expenditures, transfer of funds, and financial statement of Guymon Public School's Activity Fund
Attachments:
(
)
|
|
5.D. Approval of Minutes of Regular Meetings: August 9, 2021
Attachments:
(
)
|
|
5.E. Consider and possibly vote to approve new Encumbrances, Claims, Supplemental Claims
YEAR 2022
Attachments:
(
)
|
|
5.F. Approval of Fundraisers (Appendix B)
Attachments:
(
)
|
|
5.G. Approval of Field Trip Requests (Appendix C)
Attachments:
(
)
|
|
5.H. Approval of the 2021-2022 Guymon Public Schools Activity Sub-Accounts as presented (Appendix D)
Attachments:
(
)
|
|
6. ACTION TOPICS
|
|
6.A. Discussion and possible action to approve or not to approve entry into an agreement with the Cooperative Council for Oklahoma School Administration (CCOSA) to participate in the CCOSA District Level Services Program for the 2021-2022 fiscal year
Attachments:
(
)
Action(s):
No Action(s) have been added to this Agenda Item.
|
|
6.B. Discussion and possible action to approve, disapprove or table the Goodwell Wind Farm, LLC Ad Valorem Tax Appeal Agreement as to Legal Fees and Litigation Expenses
Attachments:
(
)
Discussion:
No action was taken
|
|
6.C. Discussion and possible action to approve, disapprove or table the DCP Ad Valorem Tax Appeal Agreement as to Legal Fees and Litigation Expenses
Attachments:
(
)
Action(s):
No Action(s) have been added to this Agenda Item.
|
|
6.D. Discussion and possible action approve, disapprove, or table the Board Resolution naming Angela Rhoades, Superintendent, Dixie Purdy, Assistant Superintendent, and Kari Montgomery, Treasurer as authorized signers for the Guymon Public Schools accounts at any financial institution and removing Bret Rider as an authorized signer
Attachments:
(
)
Action(s):
No Action(s) have been added to this Agenda Item.
|
|
6.E. Discussion and possible action to approve, disapprove or table the agreement between Guymon Public Schools and Boynton Williams & Associates as Architect for the HVAC Improvements Project at the high school
Attachments:
(
)
Action(s):
No Action(s) have been added to this Agenda Item.
|
|
6.F. Discussion and possible action to approve, disapprove or table the FY22 Estimate of Needs (EON)
Attachments:
(
)
Action(s):
No Action(s) have been added to this Agenda Item.
|
|
6.G. Receive bids, consider, and award the District's $4,080,000 General Obligation Building Bonds, Federally Taxable Series 2021, to the successful purchaser
Action(s):
No Action(s) have been added to this Agenda Item.
|
|
6.H. Possible consideration and vote to approve a resolution providing for the issuance of the $4,080,000 General Obligation Building Bonds, Federally Taxable Series 2021, by Independent School District Number 8 of Texas County, Oklahoma, authorized at an election duly called and held for such purposes; prescribing form of bonds and providing for registration thereof, providing for a levy of an annual tax for payment of principal and interest on the same; approving a continuing disclosure agreement; approving and deeming final the official statement pertaining to the bonds; and fixing other details
Action(s):
No Action(s) have been added to this Agenda Item.
|
|
6.I. Consideration, discussion, and possible action to award bid package #1 - #4 for the Guymon Schools HVAC projects, including the emergency HVAC work declared emergency and assign those packages to Construction Manager, Joe D. Hall, General Contractors, LLC
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Kris Richardson with Joe D. Hall General Contractors joined via telephone to discuss the bids that were submitted and opened and the GMAX Summary for the project.
|
|
7. EXECUTIVE SESSION
Consider and possible vote to go into Executive Session to:
Attachments:
(
)
Action(s):
No Action(s) have been added to this Agenda Item.
|
|
8. Vote to reconvene into Open Session
Action(s):
No Action(s) have been added to this Agenda Item.
|
|
9. Executive session minutes compliance announcement
Discussion:
The board entered into executive session at 6:52 p.m. to discuss the employment, hiring, promotion, demotion, disciplining, or resignation of employees, pursuant to 25 O.S. Section 307 (B)(1), to discuss and or possible disavowing of action taken by _______________, board seat #_____, pursuant to 25 O.S. Section 307(B)(1) and 70 O.S. Section 5-118, and to conduct the Superintendent's evaluation, pursuant to 25 O.S. Section 307 (B)(1). Those present in executive session were Sally Hawkins, Mike Ray, Carla Hernandez, Elvia Hernandez, Vickie McKinnon and Superintendent Angela Rhoades. No action was taken by the board of education.
|
|
10. Consider and vote to approve, disapprove or table the September District Personnel Report
Action(s):
No Action(s) have been added to this Agenda Item.
|
|
11. Discussion and possible board action to adopt or pass a disavowing resolution
Discussion:
No action was taken
|
|
12. NEW BUSINESS
Under this item, the Board can consider and vote on any business that could not have been foreseen or known about at the time the agenda was posted. |
|
13. ADJOURN
INDIVIDUALS HAVING A PHYSICAL CONDITION THAT PREVENTS THEM FROM ATTENDING THE BOARD MEETING ARE REQUESTED TO CONTACT THIS OFFICE NO LATER THAN 12:00 NOON ON THE DAY OF SAID MEETING SO ARRANGEMENTS MAY BE MADE TO ACCOMMODATE SAID INDIVIDUALS.
I, Kari Montgomery, posted this agenda on _____ Day of _____________, ______on the front door of the Administration Building, 111 NW 11th St, Guymon, OK 73942. _____________________________ _____________ ________________ Kari Montgomery, Administrative Assistant Date Time
Action(s):
No Action(s) have been added to this Agenda Item.
|