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July 12, 2021 at 5:30 PM - Board of Education Regular Meeting

Minutes
1. ORDER OF BUSINESS
1.A. Call to Order
1.B. Roll Call
1.C. Moment of Silence/Pledge of Allegiance
1.D. Open Forum
2. SUPERINTENDENT'S REPORT
  • Summer Updates
  • Summer Academy Presentation
Discussion:  Mrs. Rhoades stated that we still have 13 open teaching positions at this time.  We are also posting a job opening for a school resource officer now.  She noted that our summer maintenance crew have been busy with projects including remodeling two classrooms at the high school that were damaged from water.  
Summer Academy was very successful this year.  We averaged 400 kids per day.  We sent our a teacher survey and will use those responses to prepare for next year.  Overall, this was a success.  A short video presentation was shown to the board of education.  
Mrs. Rhoades also introduced Mr. Terry Tyree Jr. to the board.  He will be the Jr. High Assistant Principal.
3. TREASURER'S REPORT
Discussion:  Kari spoke to the board of education about year-end financials.  She mentioned that there will still be some expenses as there are open POs still, but the income is finalized.  The income was pretty accurate with our budget.
4. CONSENT AGENDA:
The following are items of a routine nature that are normally approved at the Board meetings and will be considered and voted upon with one motion unless any Board Member requests to have a separate vote on any or all of them.
Action(s):
Approval of the Consent Agenda as Listed Passed with a motion by Mike Ray and a second by Mrs. Carla Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
4.A. Approval of Financial Reports for June 2021
4.B. Approval of Treasurer's Report for June 2021
4.C. Approval of expenditures, transfer of funds, and financial statement of Guymon Public School's Activity Fund
4.D. Approval of Minutes of Regular Meetings: June 14, 2021
4.E. Consider and possibly vote to approve new Encumbrances, Claims, Supplemental Claims 
 
YEAR 2022
  1. General Fund:     $3,499,387.49              PO #1-81, 201-205
4.F. Approval of the ACT Selection for the district for the College and Career Readiness Assessment to be administered to all grade 11 students during the Oklahoma School Testing Program/College and Career Readiness test window.
4.G. Approval of Andy Brown as Title IX Compliance Officer, Angela Rhoades as Compliance Officer and Federal Programs Authorized Representative and Purchasing Agent for E-Rate, and Dixie Purdy as 504 Compliance Officer and Purchasing Agent for E-Rate.
4.H. Renewal and Ratification of Agreements/Contracts for the Fiscal Year 2021-2022
  1. SchoolStatus
  2. IXL Learning
4.I. Approval of fundraisers (Appendix B)
5. ACTION TOPICS
5.A. Discussion and possible action to approve, disapprove or table the Student Handbooks for the 2021-2022 school year
Action(s):
Motion to approve the Student Handbooks for the 2021-2022 school year Passed with a motion by Mike Ray and a second by Mrs. Vickie McKinnon.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
5.B. Discussion and possible action to approve, disapprove or table the Administrative Written Disclosure Statement for Offer of Temporary Teaching Contract
Action(s):
Motion to approve the Administrative Written Disclosure Statement for Offer of Temporary Teaching Contract Passed with a motion by Mike Ray and a second by Mrs. Carla Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
5.C. Discussion and possible action to approve, disapprove or table the Istation Interactive software contract
Action(s):
Motion to approve the Istation interactive software contract Passed with a motion by Mrs. Vickie McKinnon and a second by Mrs. Elvia Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
5.D. Discussion and possible action to approve, disapprove or table the OSSBA Agreement for capital investment information campaign planning and communication
Action(s):
Motion to approve the OSSBA agreement for capital investment information campaign planning and communication Passed with a motion by Mrs. Elvia Hernandez and a second by Mrs. Carla Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
6. EXECUTIVE SESSION
Consider and possible vote to go into Executive Session to discuss:
  • the employment, hiring, appointment, promotion, demotion, disciplining, or resignation, pursuant to 25 O.S. Section 307 (B)(1)
  • confidential communications between the board of education and its attorney concerning the pending litigation entitled Tamra French, et al., v. Guymon Public Schools and Scot Dahl, United States District Court for the Western District of Oklahoma Case No. CIV-21-640-SLP (the "Civil Action"), the board having previously been advised by its attorney that disclosure will seriously impair the ability of the board to process the claim and litigation in the public interest.  The board of education will discuss the Civil Action in Executive Session pursuant to 25 O.S. Section 307(B)(4).
Action(s):
Motion to enter into executive session at 6:03 pm Passed with a motion by Mrs. Elvia Hernandez and a second by Mrs. Carla Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
7. Vote to reconvene into Open Session
Action(s):
Vote to Return to Open Session at 6:30 pm Passed with a motion by Mike Ray and a second by Mrs. Elvia Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
8. Executive session minutes compliance announcement. 
Discussion:  The board entered into executive session at 6:03 pm to discuss the employment, hiring, appointment, or resignation of employees listed in Appendix A, pursuant to 25 O.S. Section 307(B)(1); and to discuss confidential communications between the board of education and its attorney concerning the pending litigation entitled Tamra French, et al., v. Guymon Public Schools and Scot Dahl, United States District Court for the Western District of Oklahoma Case No. CIV-21-640-SLP (the "Civil Action"), the board having previously been advised by its attorney that disclosure will seriously impair the ability of the board to process the claim and litigation in the public interest.  The board of education will discuss the Civil Action in Executive Session pursuant to 25 O.S. Section 307 (B)(4).  Those present in executive session were Sally Hawkins, Mike Ray, Carla Hernandez, Elvia Hernandez, Vickie McKinnon, Superintendent Angela Rhoades, and attorney B. Drummond via telephone.  No action was taken by the board of education.
9. Consider and vote to approve, disapprove or table the July District Personnel report
Action(s):
Motion to approve the July District Personnel Report with Superintendent Rhoades' comment that Tracie Hackett, Randy Swain, Olga Beltran, and Marissa Sieck all resigned after the deadline and the State Department of Education was notified Passed with a motion by Mike Ray and a second by Mrs. Elvia Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
10. Vote to approve or not approve the waiver of service and acceptance of summons and instruct attorney to proceed, as directed and commence defense
Action(s):
Motion to approve waiver of service and acceptance of summons and instruct attorney to proceed, as directed and commence defense Passed with a motion by Mrs. Elvia Hernandez and a second by Mike Ray.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
11. NEW BUSINESS
Under this item, the Board can consider and vote on any business that could not have been foreseen or known about at the time the agenda was posted.
12. ADJOURN
 
INDIVIDUALS HAVING A PHYSICAL CONDITION THAT PREVENTS THEM FROM ATTENDING THE BOARD MEETING ARE REQUESTED TO CONTACT THIS OFFICE NO LATER THAN 12:00 NOON ON THE DAY OF SAID MEETING SO ARRANGEMENTS MAY BE MADE TO ACCOMMODATE SAID INDIVIDUALS.


I, Kari Montgomery, posted this agenda on _____ Day of _____________, ______on the front door of the Administration Building, 111 NW 11th St, Guymon, OK 73942.


_____________________________               _____________           ________________
Kari Montgomery, Administrative Assistant      Date                             Time

 
Action(s):
Motion to adjourn at 6:34 pm Passed with a motion by Mrs. Elvia Hernandez and a second by Mrs. Sally Hawkins.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
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