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June 14, 2021 at 5:30 PM - Board of Education Regular Meeting

Minutes
1. ORDER OF BUSINESS
1.A. Call to Order
1.B. Roll Call
1.C. Moment of Silence/Pledge of Allegiance
1.D. Open Forum
2. SUPERINTENDENT'S REPORT
  • Summer updates
Discussion:  Mrs. Rhoades announced with sadness that this was Bret Rider's last school board meeting with his retirement at the end of the month.  She also recognized Julie Edenborough for her great job on planning the Leadership Retreat.
Mrs. Rhoades also stated that there are lots of summer maintenance projects happening now including mowing and repairs.  The chiller has been down at the high school as well.  We have hired some summer crews to help with the work.
Summer Pride workouts have been very well attended by students with a record attendance this year.  We are also providing transportation for students and are working on providing meals for them.
Summer Academy is going well.  449 students are currently enrolled in K-6th grades.  Jackie Morales spoke about the class she is teaching.  Some of the activities they have done include glow in the dark slime, making ice cream, and a secret message project.  Each activity has taught the students about reactions (physical and chemical).
Enrollment through Wengage is going well.  Karina Favila with the Enrollment Center spoke to the Board of Education.  She stated that half of our district's students have updated their info for next year.  They will start calling and emailing parents soon.  They also plan to go to Seaboard to help parents there get their children enrolled.
Dixie Purdy spoke about the Leadership Retreat in Norman.  For a team building exercise, they worked together to escape at an Escape Room. They also had workplace management training and customer service training.  All seemed to enjoy the retreat.
Dixie Purdy also talked about the Safe School trainings that will need to be completed.  Certified staff will have 16 required trainings and support staff will have 11 required trainings.  We will push out the trainings next week so staff that would like to work on them over summer break can, but they will not be required to do so until school resumes in August.  
Dixie Purdy also spoke to the Board about our current job openings.  We still have 16 open certified positions to fill.  Administration is hopeful to get these all filled.
Julie Edenborough spoke to the Board of Education regarding the Return to Learn Plan.  This plan must be on our website by June 22nd.  It was originally adopted last year, but has been recently updated and will continue to be updated every 6 months as required.
3. TREASURER'S REPORT
Discussion:  Kari Montgomery spoke to the Board of Education regarding the school finances.  She stated that they are currently recoding expenses for federal program purposes.  Finishing payroll and closing out purchase orders for the remainder of the year are also projects happening.  Our carryover is a bit lower than last year, but that does not include the ESSER II funds or the ARP funds that the school district will receive.
4. CONSENT AGENDA:
The following are items of a routine nature that are normally approved at the Board meetings and will be considered and voted upon with one motion unless any Board Member requests to have a separate vote on any or all of them.
Action(s):
Approval of the Consent Agenda as Listed Passed with a motion by Mike Ray and a second by Mrs. Elvia Hernandez.
  • Mrs. Carla Hernandez: Absent
  • Mrs. Sally Hawkins: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
4.A. Approval of Financial Reports for May 2021
4.B. Approval of Treasurer's Report for May 2021
4.C. Approval of expenditures, transfer of funds, and financial statement of Guymon Public School's Activity Fund
4.D. Approval of Minutes of Regular Meetings: May 10, 2021
4.E. Consider and possibly vote to approve new Encumbrances, Claims, Supplemental Claims 
 
YEAR 2021
  1. General Fund:     $399,385.52                 PO #802-935 
  2. Building Fund:     $9,282.63                     PO #13-14
5. ACTION TOPICS
5.A. Board to consider and take action on a motion approving the renewal of the Sublease Agreement dated March 1, 2018 between the Guymon School District and the Texas County Development Authority for the fiscal year ending June 30, 2022 as required under the provisions of the agreement.
Action(s):
Motion to approve the renewal of the Sublease Agreement dated March 1, 2018 between the Guymon School District and the Texas County Development Authority for the fiscal year ending June 30, 2022 as required under the provisions or the agreement Passed with a motion by Mike Ray and a second by Mrs. Elvia Hernandez.
  • Mrs. Carla Hernandez: Absent
  • Mrs. Sally Hawkins: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
5.B. Discussion and possible action to approve, disapprove or table the Contract for Audit of Public Schools for the 2020-2021 school year with Bledsoe, Hewett & Gullekson CPAs, LLP
Action(s):
Motion to approve the Contract for Audit of Public Schools for the 2020-2021 school year with Bledsoe, Hewett & Gullekson CPAs, LLP with a date written in the contract for when they will have the audit report available to the Board at least 1 month before it needs to be finalized Passed with a motion by Mrs. Elvia Hernandez and a second by Mike Ray.
  • Mrs. Carla Hernandez: Absent
  • Mrs. Sally Hawkins: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
5.C. Discussion and possible action to approve, disapprove or table the Application for Temporary Appropriations for the 2021-2022 fiscal year
Action(s):
Motion to approve the Application for Temporary Appropriations for the 2021-2022 fiscal year Passed with a motion by Mrs. Elvia Hernandez and a second by Mrs. Vickie McKinnon.
  • Mrs. Carla Hernandez: Absent
  • Mrs. Sally Hawkins: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
5.D. Discussion and possible action to approve, disapprove or table the Support Staff Hourly Pay Schedule 
Action(s):
Motion to approve the Support Staff Hourly Pay Schedule Passed with a motion by Mike Ray and a second by Mrs. Elvia Hernandez.
  • Mrs. Carla Hernandez: Absent
  • Mrs. Sally Hawkins: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
5.E. Discussion and possible action to approve, disapprove or table the Guymon Public Schools additional duties and athletic event officials pay rates 
Action(s):
Motion to approve the Guymon Public Schools additional duties and athletic officials pay rates Passed with a motion by Mike Ray and a second by Mrs. Elvia Hernandez.
  • Mrs. Carla Hernandez: Absent
  • Mrs. Sally Hawkins: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
5.F. Discussion and possible action to approve, disapprove or table the OSIG insurance renewal for the 2021-2022 school year
Action(s):
Motion to approve the OSIG Insurance renewal for the 2021-2022 school year going with the low-deductible option with a premium of $404,590 Passed with a motion by Mike Ray and a second by Mrs. Elvia Hernandez.
  • Mrs. Carla Hernandez: Absent
  • Mrs. Sally Hawkins: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
5.G. Discussion and possible action to approve, disapprove or table the Guymon Board of Education policy book
Action(s):
Motion to approve the Guymon Board of Education policy book Passed with a motion by Mrs. Vickie McKinnon and a second by Mike Ray.
  • Mrs. Carla Hernandez: Absent
  • Mrs. Sally Hawkins: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
5.H. Discussion and possible action to approve, disapprove or table the creation of a new Activity Sub-account for Girls Golf
Action(s):
Motion to approve the creation of the activity sub-account for Girls Golf Passed with a motion by Mike Ray and a second by Mrs. Elvia Hernandez.
  • Mrs. Carla Hernandez: Absent
  • Mrs. Sally Hawkins: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
5.I. Discussion and possible action to approve, disapprove or table the Teacher Salary Schedule for 2021-2022
Action(s):
Motion to approve the Teacher Salary Schedule for 2021-2022 Passed with a motion by Mrs. Elvia Hernandez and a second by Mike Ray.
  • Mrs. Carla Hernandez: Absent
  • Mrs. Sally Hawkins: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
5.J. Discussion and possible action to approve, disapprove or table the OSAG Workers' Compensation Insurance for the 2021-2022 school year
Action(s):
Motion to approve the OSAG Workers' Compensation Insurance for the 2021-2022 school year Passed with a motion by Mrs. Elvia Hernandez and a second by Mrs. Vickie McKinnon.
  • Mrs. Carla Hernandez: Absent
  • Mrs. Sally Hawkins: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
5.K. Discussion and possible action to approve, disapprove or table the OPAA! Food Management of Oklahoma, LLC Amendment to Renew Fixed Price Food Service Management Contract for 7/01/21 - 6/30/22
Action(s):
Motion of approve the OPAA! Food Management of Oklahoma, LLC Amendment to Renew Fixed Price Food Service Management Contract for 7/01/21 - 6/30/22 Passed with a motion by Mike Ray and a second by Mrs. Elvia Hernandez.
  • Mrs. Carla Hernandez: Absent
  • Mrs. Sally Hawkins: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
5.L. Discussion and possible action to approve, disapprove or table the recommendation to surplus the old high school auditorium lighting and remove from the district inventory
Action(s):
Motion to approve the recommendation to surplus the old high school auditorium lighting and remove from the district inventory Passed with a motion by Mike Ray and a second by Mrs. Elvia Hernandez.
  • Mrs. Carla Hernandez: Absent
  • Mrs. Sally Hawkins: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
5.M. Discussion and possible action to approve, disapprove or table surplusing the Salyer school building and land at 211 E. 1st Street, Guymon, OK and authorizing the Superintendent to offer it for public sale
Action(s):
Motion to approve the surplusing of the Salyer school building and land at 211 E. 1st Street, Guymon, OK and authorizing the Superintendent to divest of the property as she sees fits by means of public sale via bids, auction, or trade Passed with a motion by Mike Ray and a second by Mrs. Elvia Hernandez.
  • Mrs. Carla Hernandez: Absent
  • Mrs. Sally Hawkins: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
5.N. Discussion and possible action to approve, disapprove or table the agreement between Guymon Public Schools and Joe D. Hall General Contractors, LLC as Construction Manager at Risk for the HVAC project at the High School 
Action(s):
Motion to approve the agreement between Guymon Public Schools and Joe D. Hall General Contractors, LLC as Construction Manager at Risk for the HVAC project at the High School Passed with a motion by Mike Ray and a second by Mrs. Elvia Hernandez.
  • Mrs. Carla Hernandez: Absent
  • Mrs. Sally Hawkins: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
6. EXECUTIVE SESSION
Consider and possible vote to go into Executive Session to discuss:
  • the employment, hiring, appointment, or resignation of employees listed in Appendix A, pursuant to 25 O.S. Section 307(B)(1)
  • conducting the Superintendent's evaluation, pursuant to 25 O.S. Section 307(B)(1)
  • confidential communications between the board of education and its attorney concerning the pending claim and potential litigation between Tamra French, et al., Plaintiffs, and the School District (the "French Claim"), the board having previously been advised by its attorney that disclosure will seriously impair the ability of the board to process the possible claim and litigation in the public interest.  The board of education will discuss the French Claim in Executive Session, pursuant to 25 O.S. Section 307(B)(4)
Action(s):
Motion to enter into executive session at 6:28 pm Passed with a motion by Mike Ray and a second by Mrs. Elvia Hernandez.
  • Mrs. Carla Hernandez: Absent
  • Mrs. Sally Hawkins: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
7. Vote to reconvene into Open Session
Action(s):
Vote to Return to Open Session at 7:31 pm Passed with a motion by Mike Ray and a second by Mrs. Elvia Hernandez.
  • Mrs. Carla Hernandez: Absent
  • Mrs. Sally Hawkins: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
8. Executive session minutes compliance announcement. 
Discussion:  The board entered into executive session at 6:28 pm to discuss the employment, hiring, appointment, or resignation of employees listed in Appendix A, pursuant to 25 O.S. Section 307(B)(1); to conduct the Superintendent's evaluation, pursuant to 25 O.S. Section 307(B)(1); and to discuss confidential communications between the board of education and its attorney concerning the pending claim and potential litigation between Tamra French, et al., Plaintiffs, and the School District (the "French Claim"), the board having been advised by its attorney that disclosure will seriously impair the ability of the board to process the possible claim and litigation in the public interest, pursuant to 25 O.S. Section 307(B)(4).  Those present in executive session were Sally Hawkins, Elvia Hernandez, Vickie McKinnon, Mike Ray and Superintendent Angela Rhoades.  No action was taken by the board of education.
9. Consider and vote to approve, disapprove or table the June District Personnel report
Action(s):
Motion to approve the June District Personnel Report Passed with a motion by Mrs. Elvia Hernandez and a second by Mrs. Vickie McKinnon.
  • Mrs. Carla Hernandez: Absent
  • Mrs. Sally Hawkins: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
10. NEW BUSINESS
Under this item, the Board can consider and vote on any business that could not have been foreseen or known about at the time the agenda was posted.
11. ADJOURN
 
INDIVIDUALS HAVING A PHYSICAL CONDITION THAT PREVENTS THEM FROM ATTENDING THE BOARD MEETING ARE REQUESTED TO CONTACT THIS OFFICE NO LATER THAN 12:00 NOON ON THE DAY OF SAID MEETING SO ARRANGEMENTS MAY BE MADE TO ACCOMMODATE SAID INDIVIDUALS.


I, Kari Montgomery, posted this agenda on _____ Day of _____________, ______on the front door of the Administration Building, 111 NW 11th St, Guymon, OK 73942.


_____________________________               _____________           ________________
Kari Montgomery, Administrative Assistant      Date                             Time

 
Action(s):
Motion to adjourn at 7:33 pm Passed with a motion by Mrs. Sally Hawkins and a second by Mike Ray.
  • Mrs. Carla Hernandez: Absent
  • Mrs. Sally Hawkins: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
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