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May 10, 2021 at 5:30 PM - Board of Education Regular Meeting

Minutes
1. ORDER OF BUSINESS
1.A. Call to Order
1.B. Roll Call
1.C. Moment of Silence/Pledge of Allegiance (Jr High students)
1.D. Open Forum
1.E. BOP Teacher of the Month
2. SUPERINTENDENT'S REPORT
  • Recognition of Valedictorians and Salutatorians
  • Recognition of State qualifying athletes
  • COVID-19 update
  • Facilities update
  • End of year update
Discussion:  Mrs. Rhoades asked Mr. Coffman, High School Principal to introduce this year's Valedictorians and Salutatorians.  They were recognized for their accomplishments.  She also asked Coach Brown to introduce several athletes from Track and Field and Golf who have recently qualified to compete at State.  Mrs. Rhoades gave an update on COVID-19.  We haven't had any students test positive since March and our numbers of staff have decreased significantly.  She also gave a facilities update: new sod, sprinklers, and lights are going in at Prairie, the scoreboard beams are up and the scoreboard should be up next week, and the new stage lights will be installed over the summer.  There are still several end of the year events including the support staff luncheon, athletic banquets, FFA awards banquet, band concerts, Walk like a Tiger, and graduation.
3. TREASURER'S REPORT
4. CONSENT AGENDA:
The following are items of a routine nature that are normally approved at the Board meetings and will be considered and voted upon with one motion unless any Board Member requests to have a separate vote on any or all of them.
Action(s):
Approval of the Consent Agenda as Listed Passed with a motion by Mrs. Elvia Hernandez and a second by Mrs. Carla Hernandez.
  • Mike Ray: Absent
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
No Action(s) have been added to this Agenda Item.
4.A. Approval of Financial Reports for April 2021
4.B. Approval of Treasurer's Report for April 2021
4.C. Approval of expenditures, transfer of funds, and financial statement of Guymon Public School's Activity Fund
4.D. Approval of Minutes of Regular Meetings: April 12, 2021
4.E. Approval of Minutes of Special Meeting: April 13, 2021
4.F. Consider and possibly vote to approve new Encumbrances, Claims, Supplemental Claims 
 
YEAR 2021
  1. General Fund: $148,112.70                 PO #736-801
  2. Building Fund: $1,500.00                    PO #12
5. ACTION TOPICS
5.A. Discussion and possible action to approve, disapprove, or table the OSSBA Membership Renewal for 2021-2022
Action(s):
Motion to approve the OSSBA Membership renewal for 2021-2022 Passed with a motion by Mrs. Vickie McKinnon and a second by Mrs. Carla Hernandez.
  • Mike Ray: Absent
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
No Action(s) have been added to this Agenda Item.
5.B. Discussion and possible action to approve, disapprove or table the OSSBA board policy subscription services for 2021-2022
Action(s):
Motion to approve the OSSBA board policy subscription services for 2021-2022 Passed with a motion by Mrs. Elvia Hernandez and a second by Mrs. Carla Hernandez.
  • Mike Ray: Absent
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
No Action(s) have been added to this Agenda Item.
5.C. Discussion and possible action to approve, disapprove or table the membership in the OSSBA Employment Services for 2021-2022
Action(s):
Motion to approve the membership in the OSSBA Employment Services for 2021-2022 Passed with a motion by Mrs. Elvia Hernandez and a second by Mrs. Carla Hernandez.
  • Mike Ray: Absent
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
No Action(s) have been added to this Agenda Item.
5.D. Discussion and possible action to approve, disapprove or table adding Jr. High Boys Soccer, Jr. High Girls Soccer, and Jr. High baseball as athletic programs
Action(s):
Motion to approve adding Jr. High Boys Soccer, Jr. High Girls Soccer, and Jr. High Baseball as athletic programs Passed with a motion by Mrs. Elvia Hernandez and a second by Mrs. Carla Hernandez.
  • Mike Ray: Absent
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
No Action(s) have been added to this Agenda Item.
5.E. Discussion and possible action to approve, disapprove or table the creation of new Activity Sub-Accounts for Jr. High Girls Soccer, Jr. High Boys Soccer, and Jr. High Baseball
Action(s):
Motion to approve the creation of new Activity Sub-accounts for Jr. High Boys Soccer, Jr. High Girls Soccer, and Jr. High Baseball Passed with a motion by Mrs. Elvia Hernandez and a second by Mrs. Carla Hernandez.
  • Mike Ray: Absent
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
No Action(s) have been added to this Agenda Item.
5.F. Discussion and possible action to approve, disapprove or table amending the Return to Learn Plan regarding the mask mandate
Action(s):
Motion to approve amending the Return to Learn Plan by making the wearing of masks by students and staff optional at the discretion of each teacher effective as of this board meeting Passed with a motion by Mrs. Elvia Hernandez and a second by Mrs. Carla Hernandez.
  • Mike Ray: Absent
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
No Action(s) have been added to this Agenda Item.
5.G. Discussion and possible action to approve, disapprove or table the PHABLAB Program Agreement 
Action(s):
Motion to approve the PHABLAB Program Agreement Passed with a motion by Mrs. Elvia Hernandez and a second by Mrs. Carla Hernandez.
  • Mike Ray: Absent
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
No Action(s) have been added to this Agenda Item.
5.H. Discussion and possible action to approve, disapprove or table the Synergy Logistics & Program Management contract for speech therapy for the 2021-2022 school year
Action(s):
Motion to approve the Synergy Logistics & Program Management contract for speech therapy for the 2021-2022 school year Passed with a motion by Mrs. Elvia Hernandez and a second by Mrs. Carla Hernandez.
  • Mike Ray: Absent
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
No Action(s) have been added to this Agenda Item.
5.I. Discussion and possible action to approve, disapprove or table the 2021-2022 Regular Board Meeting Dates
Action(s):
Motion to approve the 2021-2022 Regular Board Meeting Dates Passed with a motion by Mrs. Elvia Hernandez and a second by Mrs. Carla Hernandez.
  • Mike Ray: Absent
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
No Action(s) have been added to this Agenda Item.
5.J. Discussion and possible action to approve, disapprove or table the FY21 Adjunct Teachers
Action(s):
Motion to approve the FY21 Adjunct Teachers as presented Passed with a motion by Mrs. Elvia Hernandez and a second by Mrs. Carla Hernandez.
  • Mike Ray: Absent
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
No Action(s) have been added to this Agenda Item.
5.K. Discussion and possible action to approve, disapprove or table the Teacher Retention and New Teacher Recruitment Stipends
Action(s):
Motion to approve the $1,000 Teacher Retention Stipends and the $1,000 New Teacher Recruitment Stipends with an additional $1,000 to new Special Education teachers, 7-12th grade Math Teachers, and 7-12th grade Science Teachers to be paid in August Passed with a motion by Mrs. Vickie McKinnon and a second by Mrs. Carla Hernandez.
  • Mike Ray: Absent
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
No Action(s) have been added to this Agenda Item.
6. EXECUTIVE SESSION
Consider and possible vote to go into Executive Session to discuss:
  • the employment, hiring, appointment, promotion, resignation, or termination of employees listed in Appendix A, pursuant to 25 O.S. Section 307(B)(1)
  • the approval of the support staff rehire list for the 2021-2022 school year, pursuant to 25 O.S. Section 307(B)(1)  (Appendix C)
  • the approval of John Tuttle as a certified staff member for rehire for the 2021-2022 school year, pursuant to 25 O.S. Section 307(B)(1)
  • Conducting the Superintendent's evaluation, pursuant to 25 O.S. Section 307(B)(1)
Action(s):
Motion to enter into executive session at 6:30 pm Passed with a motion by Mrs. Elvia Hernandez and a second by Mrs. Carla Hernandez.
  • Mike Ray: Absent
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
No Action(s) have been added to this Agenda Item.
7. Vote to reconvene into Open Session
Action(s):
Vote to Return to Open Session at 7:32 pm Passed with a motion by Mrs. Elvia Hernandez and a second by Mrs. Vickie McKinnon.
  • Mike Ray: Absent
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
No Action(s) have been added to this Agenda Item.
8. Executive session minutes compliance announcement. 
Discussion:  The board entered into executive session at 6:30 pm to discuss the employment, hiring, appointment, promotion, resignation or termination of employees listed in Appendix A, pursuant to 25 O.S. Section 307(B)(1); to discuss the approval of the support staff rehire list for the 2021-2022 school year, pursuant to 25 O.S. Section 307(B)(1); to discuss the approval of John Tuttle as a certified staff member for rehire for the 2021-2022 school year, pursuant to 25 O.S. Section 307(B)(1); and to conduct the Superintendent's evaluation, pursuant to 25 O.S. Section 307(B)(1).  Those present in executive session were Sally Hawkins, Elvia Hernandez, Carla Hernandez, Vickie McKinnon, and Superintendent Angela Rhoades.  No action was taken by the board of education.
9. Consider and vote to approve, disapprove or table the May District Personnel Report (Appendix A)
Action(s):
Motion to approve the May District Personnel Report Passed with a motion by Mrs. Elvia Hernandez and a second by Mrs. Carla Hernandez.
  • Mike Ray: Absent
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
No Action(s) have been added to this Agenda Item.
10. Consider and vote to approve, disapprove or table the Support Staff Rehire List for the 2021-2022 school year
Action(s):
Motion to approve the Support Staff Rehire List for the 2021-2022 school year Passed with a motion by Mrs. Elvia Hernandez and a second by Mrs. Carla Hernandez.
  • Mike Ray: Absent
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
No Action(s) have been added to this Agenda Item.
11. Consider and vote to approve, disapprove or table John Tuttle as a certified staff member to rehire for the 2021-2022 school year
Action(s):
Motion to approve John Tuttle as a certified staff member to rehire for the 2021-2022 school year Passed with a motion by Mrs. Elvia Hernandez and a second by Mrs. Carla Hernandez.
  • Mike Ray: Absent
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
No Action(s) have been added to this Agenda Item.
12. NEW BUSINESS
Under this item, the Board can consider and vote on any business that could not have been foreseen or known about at the time the agenda was posted.
13. ADJOURN
 
INDIVIDUALS HAVING A PHYSICAL CONDITION THAT PREVENTS THEM FROM ATTENDING THE BOARD MEETING ARE REQUESTED TO CONTACT THIS OFFICE NO LATER THAN 12:00 NOON ON THE DAY OF SAID MEETING SO ARRANGEMENTS MAY BE MADE TO ACCOMMODATE SAID INDIVIDUALS.


I, Kari Montgomery, posted this agenda on _____ Day of _____________, ______on the front door of the Administration Building, 801 North Beaver, Guymon, OK 73942.


_____________________________               _____________           ________________
Kari Montgomery, Administrative Assistant      Date                             Time

 
Action(s):
Motion to adjourn at 7:33 pm Passed with a motion by Mrs. Sally Hawkins and a second by Mrs. Carla Hernandez.
  • Mike Ray: Absent
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
No Action(s) have been added to this Agenda Item.
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