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April 12, 2021 at 5:30 PM - Board of Education Regular Meeting

Minutes
1. ORDER OF BUSINESS
1.A. Call to Order
1.B. Roll Call
1.C. Moment of Silence/Pledge of Allegiance (North Park)
1.D. Open Forum
1.E. BOP Teacher of the Month
1.F. Reorganization of the board of education (70 O.S. Section 5-119)
Action(s):
Motion to keep the officers the same as last year with Sally Hawkins, President, Vickie McKinnon, Vice President, and Carla Hernandez, Clerk Passed with a motion by Mike Ray and a second by Mrs. Elvia Hernandez.
  • Mrs. Sally Hawkins: Absent
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
2. SUPERINTENDENT'S REPORT
  • State Testing
  • Strategic Plan update
  • Teacher of the Year Presentation will be on April 14th at 4:30 p.m. at the High School Commons
  • End of School year events
  • Update on Prairie lights
Discussion:  Mrs. Rhoades requested that the Speech and Debate team step forward.  They won the State Tournament this past weekend.  This is the 15th time that Guymon Speech and Debate has won the State Championship.
Mrs. Purdy gave an update on state testing.  We give the ACT at the High School as part of state testing.  So far, testing is going well.  Virtual students will come in and test in small groups.
Mrs. Rhoades gave an update on our Strategic Plan.  K-20 will be here on May 17th and 18th to complete Phase III of the strategic plan.
We will have our Teacher of the Year presentation on Wednesday, April 14th at 4:30 pm at the High School Commons.
Mrs. Rhoades stated that several year end events are scheduled and planned as normal this year, including prom and graduation.
Mrs. Rhoades gave an update on some lights at  Prairie Elementary.  It is extremely dark in the morning, so the City of Guymon will be putting in some additional lights at the entrances of the school.
3. TREASURER'S REPORT
4. CONSENT AGENDA:
The following are items of a routine nature that are normally approved at the Board meetings and will be considered and voted upon with one motion unless any Board Member requests to have a separate vote on any or all of them.
Action(s):
Approval of the Consent Agenda as Listed Passed with a motion by Mrs. Elvia Hernandez and a second by Mrs. Carla Hernandez.
  • Mrs. Sally Hawkins: Absent
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
4.A. Approval of Financial Reports for March 2021
4.B. Approval of Treasurer's Report March 2021
4.C. Approval of expenditures, transfer of funds, and financial statement of Guymon Public School's Activity Fund
4.D. Approval of Minutes of Regular Meetings: March 8, 2021
4.E. Approval of Minutes of Special Meetings: March 24, 2021
4.F. Consider and possibly vote to approve new Encumbrances, Claims, Supplemental Claims 
 
YEAR 2021
  1. General Fund:     $833,179.62               PO #651-735
4.G. Approval of fundraisers (Appendix B)
5. ACTION TOPICS
5.A. Discussion and possible action to approve, disapprove or table the agreement between Interquest Detection Canines and Guymon Public Schools for the period of August 1, 2021 through June 30, 2022.
Action(s):
Motion to approve the agreement between Interquest Detection Canines and Guymon Public Schools for the period of August 1, 2021 through June 30, 2022 Passed with a motion by Mrs. Elvia Hernandez and a second by Mrs. Carla Hernandez.
  • Mrs. Sally Hawkins: Absent
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
5.B. Discussion and possible action to approve, disapprove or table the Resolution for Schools and Libraries Universal Services (E-Rate) for 2021-2022.  This resolution authorizes filing of the Form 471 applications for funding year 2021-2022 and the payment of the applicant's share upon approval of funding and receipt of services.
Action(s):
Motion to approve the Resolution for Schools and Libraries Universal Services (E-Rate) for 2021-2022 Passed with a motion by Mike Ray and a second by Mrs. Elvia Hernandez.
  • Mrs. Sally Hawkins: Absent
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
5.C. Discussion and possible action to approve, disapprove or table the Board Resolution to transfer funds between Activity Sub-accounts
Action(s):
Motion to approve the Board Resolution to transfer funds between Activity sub-accounts Passed with a motion by Mike Ray and a second by Mrs. Elvia Hernandez.
  • Mrs. Sally Hawkins: Absent
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
6. EXECUTIVE SESSION
Consider and possible vote to go into Executive Session to discuss:
  • the employment, hiring, appointment, promotion, resignation and termination of school personnel as listed in Appendix A pursuant to 25 O.S. Section 307(B)(1)
  • the hiring of a Jr High Assistant Principal, pursuant to 25 O.S. Section 307(B)(1)
  • the approval of the certified staff rehire list for the 2021-2022 School Year (Appendix C) pursuant to 25 O.S. Section 307(B)(1)
  • conducting the Superintendent's evaluation, pursuant to 25 O.S. Section 307(B)(1)
Action(s):
Motion to enter into executive session at 6:11 pm Passed with a motion by Mike Ray and a second by Mrs. Carla Hernandez.
  • Mrs. Sally Hawkins: Absent
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
7. Vote to reconvene into Open Session
Action(s):
Vote to Return to Open Session at 6:56 p.m. Passed with a motion by Mike Ray and a second by Mrs. Elvia Hernandez.
  • Mrs. Sally Hawkins: Absent
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
8. Executive session minutes compliance announcement. 
Discussion:  The board entered into executive session at 6:11 p.m. to discuss the employment, hiring, appointment, promotion and resignation of school personnel as listed in Appendix A pursuant to 25 O.S. Section 307(B)(1); to discuss the hiring of a Jr High Assistant Principal pursuant to 25 O.S. Section 307(B)(1); to discuss the approval of the certified staff rehire list for the 2021-2022 school year as listed in Appendix C pursuant to 25 O.S. Section 307(B)(1); and to conduct the Superintendent's evaluation pursuant to 25 O.S. Section 307(B)(1).  Those present in executive session were Mike Ray, Elvia Hernandez, Carla Hernandez, Vickie McKinnon and Superintendent Angela Rhoades.  No action was taken by the board of education.
9. Consider and vote to approve, disapprove or table the April District Personnel Report (Appendix A)
Action(s):
Motion to approve the April District Personnel Report Passed with a motion by Mike Ray and a second by Mrs. Elvia Hernandez.
  • Mrs. Sally Hawkins: Absent
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
10. Consider and vote to approve, disapprove or table the hiring of a Jr High Assistant Principal
Action(s):
Motion to approve the hiring of Terry L Tyree Jr. as the Jr High Assistant Principal Passed with a motion by Mike Ray and a second by Mrs. Carla Hernandez.
  • Mrs. Sally Hawkins: Absent
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
11. Consider and vote to approve, disapprove or table the Certified Staff Rehire List for the 2021-2022 school year
Action(s):
Motion to approve the Certified Staff Rehire List for the 2021-2022 school year Passed with a motion by Mike Ray and a second by Mrs. Elvia Hernandez.
  • Mrs. Sally Hawkins: Absent
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
12. NEW BUSINESS
Under this item, the Board can consider and vote on any business that could not have been foreseen or known about at the time the agenda was posted.
13. ADJOURN
 
INDIVIDUALS HAVING A PHYSICAL CONDITION THAT PREVENTS THEM FROM ATTENDING THE BOARD MEETING ARE REQUESTED TO CONTACT THIS OFFICE NO LATER THAN 12:00 NOON ON THE DAY OF SAID MEETING SO ARRANGEMENTS MAY BE MADE TO ACCOMMODATE SAID INDIVIDUALS.


I, Kari Montgomery, posted this agenda on _____ Day of _____________, ______on the front door of the Administration Building, 111 NW 11th St, Guymon, OK 73942.


_____________________________               _____________           ________________
Kari Montgomery, Administrative Assistant      Date                             Time

 
Action(s):
Motion to adjourn at 6:59 p.m. Passed with a motion by Mrs. Elvia Hernandez and a second by Mrs. Vickie McKinnon.
  • Mrs. Sally Hawkins: Absent
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
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