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March 8, 2021 at 5:30 PM - Board of Education Regular Meeting

Minutes
1. ORDER OF BUSINESS
1.A. Call to Order
1.B. Roll Call
1.C. Moment of Silence/Pledge of Allegiance (Academy Elementary)
1.D. Open Forum
1.E. BOP Teacher of the Month
2. SUPERINTENDENT'S REPORT
  • GHS Swim Team competed at State Swim Meet
  • COVID-19 staff vaccinations
  • Recognize Teacher of the Year Nominees
  • District Updates - Julie Edenborough (Director of Title III & Title 1), Ron Lively (Director of Transportation) and Lance Shelite (CIO)
Discussion:  Superintendent Rhoades recognized the GHS Swim Team who recently competed at the State Swim Meet.  Mrs. Rhoades also recognized the Guymon Public Schools nominations for Teacher of the Year.  There were eight teachers nominated: Shelley Edenborough, Gene Hegwood, Keari Shelite, Jacqueline Conners,  Kaela Collins, Jessica Downing, Breanne Garrison, and Kristy Patterson.
Mrs. Rhoades gave an update regarding COVID-19.  We recently held immunization pods at Guymon High School.  Between the two dates, over 245 people received their first COVID-19 immunizations.
Julie Edenborough, Director of Title III and Title I, gave an update on the required English language proficiency testing that has been happening.  She also gave the Board an update on Teacher Development that they have been working on.
Ron Lively, Director of Transportation, gave an update regarding the new transportation software that will help to eliminate unnecessary routes.
Lance Shelite, CIO, gave an update on technology.  He informed the Board that he has created a separate connection at each site that will be used solely for all required testing.
3. FACILITIES ASSESSMENT - Danny Jardine (OSSBA Facility Consultant)
4. TREASURER'S REPORT
Discussion:   
5. CONSENT AGENDA
The following are items of a routine nature that are normally approved at the Board meetings and will be considered and voted upon with one motion unless any Board Member requests to have a separate vote on any or all of them.
Action(s):
Approval of the Consent Agenda as Listed Passed with a motion by Mrs. Elvia Hernandez and a second by Mrs. Carla Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
Discussion:      
5.A. Approval of Financial Reports for February 2021
5.B. Approval of Treasurer's Report for February 2021
5.C. Approval of expenditures, transfer of funds, and financial statement of Guymon Public School's Activity Fund
5.D. Approval of Minutes of Regular Meetings: February 8, 2021
5.E. Consider and possibly vote to approve new Encumbrances, Claims, Supplemental Claims 
 
YEAR 2021
  1. General Fund:     $53,050.94                   PO #611-650
  2. Sinking Fund:      $129,825.00                 PO #2
5.F. Approval of fundraisers (Appendix B)
6. ACTION TOPICS
6.A. Discussion and possible action to approve, disapprove or table the Municipal Accounting Systems, Inc. software service agreement for the 2021-2022 school year
Action(s):
Motion to approve the Municipal Accounting Systems, Inc. software service agreement for the 2021-2022 school year Passed with a motion by Mike Ray and a second by Mrs. Elvia Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
6.B. Discussion and possible action to approve, disapprove or table the creation of the Jr High Table Top Club
Action(s):
Motion to approve the creation of the Jr High Table Top Club Passed with a motion by Mike Ray and a second by Mrs. Carla Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
6.C. Discussion and possible action to approve, disapprove or table the creation of the Guymon High School Rodeo Club
Action(s):
Motion to approve the creation of the High School Rodeo Club Passed with a motion by Mike Ray and a second by Mrs. Elvia Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
Discussion:    
6.D. Discussion and possible action to approve, disapprove or table the new Activity Subaccount for the Jr. High Table Top Club
Action(s):
Motion to approve the new activity subaccount for the Jr. High Table Top Club Passed with a motion by Mike Ray and a second by Mrs. Elvia Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
6.E. Discussion and possible action to approve, disapprove or table the new Activity Subaccount for the High School Rodeo Club
Action(s):
Motion to approve the new activity subaccount for the High School Rodeo Club Passed with a motion by Mrs. Elvia Hernandez and a second by Mrs. Carla Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
6.F. Discussion and possible action to approve, disapprove or table a COVID-19 stipend to employees 
Action(s):
Motion to approve the COVID-19 stipend to employees as recommended by Superintendent Rhoades Passed with a motion by Mrs. Elvia Hernandez and a second by Mrs. Carla Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Superintendent Rhoades recommended a full stipend of $500 to each employee that has been employed as of March 2020 or a partial stipend of  $250 to each employee hired as of September 2020 for their dedicated work through the COVID-19 pandemic.
6.G. Discussion and possible action to approve, disapprove or table the 2021-2022 school calendar
Action(s):
Motion to approve the 2021-2022 school calendar Passed with a motion by Mike Ray and a second by Mrs. Elvia Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
6.H. Discussion and possible action to approve, disapprove or table the revised Guymon Public School Brand Guide
Action(s):
Motion to approve the revised Guymon Public School Brand Guide Passed with a motion by Mike Ray and a second by Mrs. Carla Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
6.I. Discussion and possible action to approve, disapprove or table the Guymon Board of Education Policy EHBC - Special Education
Action(s):
Motion to approve the Guymon Board of Education Policy EHBC - Special Education Passed with a motion by Mrs. Elvia Hernandez and a second by Mrs. Carla Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
7. EXECUTIVE SESSION
Consider and possible vote to go into Executive Session to discuss:
  • the employment, hiring, appointment, promotion, demotion, disciplining, or resignation, pursuant to 25 O.S. Section 307 (B)(1) (Appendix A)
  • the hiring of an Assistant Superintendent, pursuant to 25 O.S. Section 307 (B)(1)
  • the hiring of a High School Assistant Principal, pursuant to 25 O.S. Section 307(B)(1)
  • conducting the Superintendent's evaluation, pursuant to 25 O.S. Section 307(B)(1)
Action(s):
The board voted to enter into Executive Session at 6:49 p.m. Passed with a motion by Mike Ray and a second by Mrs. Carla Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
8. Vote to reconvene into Open Session
Action(s):
Vote to Return to Open Session at 7:54 p.m. Passed with a motion by Mike Ray and a second by Mrs. Elvia Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
9. Executive session minutes compliance announcement. 
Discussion:  The board entered into executive session at 6:49 p.m. to discuss the employment, hiring, appointment, resignations and terminations of certified staff and support staff; the hiring of an Assistant Superintendent; the hiring of a High School Assistant Principal; and to conduct the Superintendent's evaluation pursuant to 25 O.S. Section 307(B)(1).  Those present in executive session were Sally Hawkins, Mike Ray, Elvia Hernandez, Carla Hernandez, Vickie McKinnon, and Superintendent Angela Rhoades.  No action was taken by the board of education.
10. Consider and vote to approve, disapprove or table the March District Personnel Report
Action(s):
Motion to approve the March District Personnel Report Passed with a motion by Mike Ray and a second by Mrs. Elvia Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
11. Consider and vote to approve, disapprove or table the hiring of an Assistant Superintendent
Action(s):
Motion to approve the hiring of Melissa Watson as Assistant Superintendent Passed with a motion by Mike Ray and a second by Mrs. Carla Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
12. Consider and vote to approve, disapprove or table the hiring of a High School Assistant Principal
Action(s):
Motion to approve the hiring of Danielle Collins as High School Assistant Principal Passed with a motion by Mike Ray and a second by Mrs. Elvia Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
13. NEW BUSINESS
Under this item, the Board can consider and vote on any business that could not have been foreseen or known about at the time the agenda was posted.
14. ADJOURN
 
INDIVIDUALS HAVING A PHYSICAL CONDITION THAT PREVENTS THEM FROM ATTENDING THE BOARD MEETING ARE REQUESTED TO CONTACT THIS OFFICE NO LATER THAN 12:00 NOON ON THE DAY OF SAID MEETING SO ARRANGEMENTS MAY BE MADE TO ACCOMMODATE SAID INDIVIDUALS.


I, Kari Montgomery, posted this agenda on _____ Day of _____________, ______on the front door of the Administration Building, 801 North Beaver, Guymon, OK 73942.


_____________________________               _____________           ________________
Kari Montgomery, Administrative Assistant      Date                             Time

 
Action(s):
Motion to adjourn at 7:56 p.m. Passed with a motion by Mrs. Sally Hawkins and a second by Mrs. Carla Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
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