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February 8, 2021 at 5:30 PM - Board of Education Regular Meeting

Minutes
1. ORDER OF BUSINESS
1.A. Call to Order
1.B. Roll Call
1.C. Moment of Silence/Pledge of Allegiance (Prairie Elementary)
1.D. Open Forum
1.E. Teacher of the Month Presentation
2. SUPERINTENDENT'S REPORT
  • National School Counselors Week (Feb. 1st - 5th)
  • Service Pins and Recognition
  • COVID-19 Updates
  • High School Dropout Report and the Oklahoma State Regents for Higher Education Remediation Report
Discussion:  Mrs. Rhoades announced that the GHS Swim Team had several swimmers qualify for state.  It was National School Counselors Week on February 1st - 15th.  Mrs. Rhoades recognized our counselors and thanked them for all they do.  Mrs. Rhoades also recognized our teachers and staff with their service pins for years of service.  There were several receiving pins for 10, 15, 20, 30, 35, and 40 years of service.
As of this week, our COVID-19 numbers are looking good.  We continue to post our numbers on our Facebook page for transparency.  Masks will continue to be required.  Mrs. Rhoades is working the the Department of Health to see about getting a vaccine station at the school for teachers and staff to get their vaccines.  
Mr. Rider gave the board an update on the ESSER II funding and how we may plan to spend the funding.  Mrs. Purdy gave a report regarding the College Remediation report and Mr. Coffman gave  a report on the high school dropout report.
Lastly, Mrs. Rhoades introduced Len Halliburton as the person that she would like the board to consider for the head football coach position.
3. TREASURER'S REPORT
Discussion:  Mrs. Montgomery presented the budget analysis and the Treasurer's report.  She explained to the board that we really focus on the general fund as that is where our carryover will come from.  She also reviewed the revenue analysis report showing what we have received so far this fiscal year.
4. CONSENT AGENDA:
The following are items of a routine nature that are normally approved at the Board meetings and will be considered and voted upon with one motion unless any Board Member requests to have a separate vote on any or all of them.
Action(s):
Approval of the Consent Agenda as Listed Passed with a motion by Mike Ray and a second by Mrs. Carla Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
4.A. Approval of Financial Reports for January 2021
4.B. Approval of Treasurer's Report for January 2021
4.C. Approval of expenditures, transfer of funds, and financial statement of Guymon Public School's Activity Fund
4.D. Approval of Minutes of Regular Meetings: January 11, 2021
4.E. Consider and possibly vote to approve new Encumbrances, Claims, Supplemental Claims 
 
YEAR 2021
  1. General Fund:     $291,318.80                 PO #550-610
  2. Building Fund:     $123,318.80                 PO #10-11
  3. Bond Fund:         $300.00                        PO #4
5. ACTION TOPICS
5.A. Discussion and possible action to modify the terms of the superintendent's contract
Action(s):
Motion to approve a one year extension to the Superintendent's contract Passed with a motion by Mike Ray and a second by Mrs. Carla Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
5.B. Discussion and possible action to approve, disapprove, or table the Board Resolution to Transfer Funds between Activity Sub-accounts
Action(s):
Motion to approve the Board Resolution to Transfer Funds between Activity Sub-accounts Passed with a motion by Mike Ray and a second by Mrs. Vickie McKinnon.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
5.C. Discussion and possible action to approve, disapprove, or table the Guymon Board of Education Policy CI - Disposal of Surplus School Property
Action(s):
Motion to approve the Guymon Board of Education Policy CI - Disposal of Surplus School Property Passed with a motion by Mike Ray and a second by Mrs. Elvia Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
6. ORDER OF PROCEDURE FOR DUE PROCESS HEARING FOR GRACIELA CRUZ-CARBAJAL
6.A. Opening Statement by Superintendent
Discussion:  Superintendent Angela Rhoades made her opening statement regarding the termination of Graciela Cruz-Carbajal.
6.B. Opening Statement by Graciela Cruz-Carbajal
Discussion:  Graciela Cruz-Carbajal made her opening statement regarding the events leading up to and including her termination.
6.C. Presentation of Superintendent's evidence followed by cross-examination of witnesses by Graciela Cruz-Carbajal
Discussion:  Superintendent Angela Rhoades presented her two witnesses, Barbara Homan, Child Nutrition Director, and Melissa Watson, Academy Elementary Principal.
6.D. Questions by Board Members
Discussion:  The school board members were given time to ask any questions of the witnesses
6.E. Redirect, recross, or additional questions by Board Members
6.F. Presentation of Graciela Cruz-Carbajal's evidence
Discussion:  Graciela Cruz-Carbajal did not have any witnesses to present any evidence.
6.G. Cross-Examination of Graciela Cruz-Carbajal's witnesses by Superintendent
6.H. Questions by Board Members
6.I. Redirect, recross, or additional questions by Board Members
6.J. Presentation of rebuttal and surrebuttal evidence as necessary
6.K. Closing argument by Graciela Cruz-Carbajal
Discussion:  Graciela Cruz-Carbajal presented her closing argument.
6.L. Closing argument by Superintendent
Discussion:  Superintendent Angela Rhoades presented her closing argument.
7. EXECUTIVE SESSION
  •  Proposed Executive Session to discuss the termination of Graciela Cruz-Carbajal and to deliberate possible Findings of Facts. 25 O.S. Section 307(b)(1)
  • Proposed Executive Session to discuss the resignation of certified staff and support staff listed in Appendix A. 25 O.S. Section 307(b)(1)
  • Proposed Executive Session to discuss hiring a head football coach. 25 O.S. Section 307(b)(1)
  • Proposed Executive Session for the purpose of conducting the Superintendent's evaluation. 25 O.S. Section 307(b)(1)
Action(s):
The board entered into executive session at 7:28 pm to discuss the termination of Graciela Cruz-Carbajal and to deliberate possible Findings of Facts. 25 O.S. Section 307(b)(1). Those present in executive session were --Board Members, Mike Ray, Sally Hawkins, Vickie McKinnon, Elvia Hernandez, and Carla Hernandez. No action was taken by the board of education. The board returned to open session at 7:38 pm. The board re-entered into executive session at 7:41 p.m. to discuss the resignation of certified staff and support staff as listed in Appendix A. 25 O.S. Section 307(b)(1); to discuss the hiring of a head football coach 25 O.S. Section 307(b)(1); and for the purpose of conducting the Superintendent's evaluation 25 O.S. Section 307(b)(1). Those present in executive session were--Board Members, Mike Ray, Sally Hawkins, Vickie McKinnon, Elvia Hernandez, Carla Hernandez and Superintendent, Angela Rhoades. No action was taken by the board of education. The board returned to open session at 7:59 p.m. Passed with a motion by Mike Ray and a second by Mrs. Elvia Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
8. Vote to reconvene into Open Session
Action(s):
Vote to Return to Open Session at 7:38 pm Passed with a motion by Mike Ray and a second by Mrs. Elvia Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
9. Executive session minutes compliance announcement. 
10. Vote to adopt or not to adopt proposed Findings of Fact concerning Superintendent's recommendation to terminate Graciela Cruz-Carbajal
Action(s):
Motion to adopt the Findings of Facts concerning the Superintendent's recommendation to terminate Graciela Cruz-Carbajal Passed with a motion by Mike Ray and a second by Mrs. Carla Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Nay
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
11. Vote to terminate employment of Graciela Cruz-Carbajal
Action(s):
Motion to approve the termination of employment of Graciela Cruz-Carbajal Passed with a motion by Mike Ray and a second by Mrs. Carla Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Nay
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
12. Consider and vote to approve, disapprove or table the February District Personnel Report
Action(s):
Motion to approve the February District Personnel Report Passed with a motion by Mike Ray and a second by Mrs. Elvia Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
13. Discussion and possible action to hire a head football coach
Action(s):
Motion to approve the hiring of Eldon Halliburton as Head Football Coach Passed with a motion by Mike Ray and a second by Mrs. Elvia Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
14. NEW BUSINESS
Under this item, the Board can consider and vote on any business that could not have been foreseen or known about at the time the agenda was posted.
15. ADJOURN
 
INDIVIDUALS HAVING A PHYSICAL CONDITION THAT PREVENTS THEM FROM ATTENDING THE BOARD MEETING ARE REQUESTED TO CONTACT THIS OFFICE NO LATER THAN 12:00 NOON ON THE DAY OF SAID MEETING SO ARRANGEMENTS MAY BE MADE TO ACCOMMODATE SAID INDIVIDUALS.


I, Kari Montgomery, posted this agenda on _____ Day of _____________, ______on the front door of the Administration Building, 801 North Beaver, Guymon, OK 73942.


_____________________________               _____________           ________________
Kari Montgomery, Administrative Assistant      Date                             Time

 
Action(s):
Motion to adjourn at 8:01 p.m. Passed with a motion by Mrs. Sally Hawkins and a second by Mrs. Carla Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
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