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December 14, 2020 at 5:30 PM - Board of Education Regular Meeting

Minutes
1. ORDER OF BUSINESS
1.A. Call to Order
1.B. Roll Call
1.C. Moment of Silence/Pledge of Allegiance (Homer Long Elementary)
1.D. Open Forum
1.E. Teacher of the Month Presentation
2. SUPERINTENDENT'S REPORT
  • TCEC Hazardous Condition Meter
  • COVID-19 update
  • District updates
Discussion:   Mrs. Rhoades allowed Adam Garrison from TCEC to explain the hazardous meter at the football field and how it would need to be resolved.  Mr. Garrison stated that due to the issues with the meter, TCEC would need to disconnect all electricity because of the risk of electrocution.  
The high school is now doing remote learning since December 15th because of staff members being out with illness.  The Oklahoma State Department of Education was here to film Mr. Patterson for his teacher of the year nomination.  Coach Andy Brown presented the new indoor sports protocols and guidelines.  We will also livestream games and masks will be mandatory.
Lastly, Mrs. Rhoades stated that the virtual audit for federal programs had been completed by Mr. Rider.  Also, we have projected that our district will have approximately a $400,000 mid-term cut in the budget.
3. CONSENT AGENDA:
The following are items of a routine nature that are normally approved at the Board meetings and will be considered and voted upon with one motion unless any Board Member requests to have a separate vote on any or all of them.
Action(s):
Approval of the Consent Agenda as Listed Passed with a motion by Mrs. Elvia Hernandez and a second by Mrs. Carla Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
3.A. Approval of Minutes of Regular Meetings: November 9, 2020
3.B. Approval of Financial Reports for November 2020
3.C. Approval of Treasurer's Report for November 2020
3.D. Approval of expenditures, transfer of funds, and financial statement of Guymon Public School's Activity Fund
3.E. Consider and possibly vote to approve new Encumbrances, Claims, Supplemental Claims 
 
YEAR 2020 - 2021
  1. General Fund:     $610,433.07                 PO #450-523
  2. Building Fund:     $1,176,597.68              PO #5-9
  3. Bond Fund:         $368,023.00                 PO #2-3
3.F. Discussion with possible action and approval of fundraisers (Appendix B)
4. ACTION TOPICS
4.A. Discussion and possible action to approve, disapprove, or table the Gifted and Talented Education Plan for Guymon Public Schools
Action(s):
Motion to approve the Gifted and Talented Education Plan for Guymon Public Schools Passed with a motion by Mike Ray and a second by Mrs. Vickie McKinnon.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
4.B. Discussion and possible action to approve, disapprove, and table the Annual District Reading Plan for 2020 - 2021
Action(s):
Motion to approve the Annual District Reading Plan for 2020 - 2021 Passed with a motion by Mrs. Elvia Hernandez and a second by Mrs. Carla Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
4.C. Consideration and vote to elect or not to elect the following as new members of the board of directors of the Oklahoma Public School Investment Interlocal Cooperative (55K001):

Yes____  No____  Position No. 1:   Pam Deering (CCOSA), Executive Director of                                                                      Cooperative Council for Oklahoma School                                                                            Administration, to a 2021-2024 term.

Yes____  No____  Position No. 2:   Don Ford (OROS), Executive Director of Organization
                                                         Rural Oklahoma Schools, to a 2021-2024 term.

Yes____  No____  Position No. 3:   Sean McDaniel (CCOSA), Superintendent of
                                                         Oklahoma City Public Schools, to a 2021-2023 term.

Yes____  No____  Position No. 5:   Matt Gindhart (OKASBO), Director of Finance of 
                                                         Metro Technology Center, to a 2021-2023 term.

Yes____  No____  Position No. 12:  Don Tice (OSSBA), Board Member of Oologah-                                                                    Talala Public Schools, to a 2021-2023 term.
                                  
Action(s):
Motion to vote yes for all listed members of the board of directors of the Oklahoma Public School Investment Interlocal Cooperative (55K001) Passed with a motion by Mike Ray and a second by Mrs. Carla Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
4.D. Discussion and possible action to approve, disapprove, or table the Speech Services Agreement with West Texas A&M University Department of Communication Disorders
Action(s):
Motion to approve the Speech Services Agreement with West Texas A&M University Department of Communication Disorders Passed with a motion by Mrs. Elvia Hernandez and a second by Mrs. Carla Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
4.E. Discussion and possible action to approve, disapprove, or table the lease renewals with the City of Guymon for Edison School (Northeast Elementary) and the FFA Farm
Action(s):
Motion to approve the lease renewals with the City of Guymon for Edison School (Northeast Elementary) and the FFA Farm Passed with a motion by Mike Ray and a second by Mrs. Elvia Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
4.F. Discussion and possible action to approve, disapprove, or table the agreement between Guymon Public Schools and Joe D. Hall General Contractors, LLC  as Construction Manager for the 2021-2022 Bond Improvements Projects
Action(s):
Motion to approve the agreement between Guymon Public Schools and Joe D Hall General Contractors, LLC as Construction Manager for the 2021-2022 bond improvements projects, with the administration office verifying if we need to get bids Passed with a motion by Mike Ray and a second by Mrs. Carla Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
4.G. Discussion and possible action to approve, disapprove, or table the agreement between Guymon Public Schools and Boynton Williams & Associates as Architect for the 2021-2022 Bond Improvement Projects
Action(s):
Motion to approve the agreement between Guymon Public Schools and Boynton Williams & Associates as Architect for the 2021-2022 bond improvements projects Passed with a motion by Mrs. Elvia Hernandez and a second by Mrs. Carla Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Nay
No Action(s) have been added to this Agenda Item.
4.H. Discussion and possible action to approve, disapprove, or table the Guymon Board of Education policies:
FNCC - Hazing
FNCD - Bullying
FNCD-E - Harassment/Bullying Incident Report Form
FNCD-P - Prohibiting Bullying (Investigation Procedures)
FNCD-R - Prohibiting Bullying (Regulation)
Action(s):
Motion to approve the Guymon Board of Education polices: FNCC - Hazing, FNCD - Bullying, FNCD-E - Harassment/Bullying Incident Report Form, FNCD-P - Prohibiting Bullying (Investigation Procedures), and FNCD-R - Prohibiting Bullying (Regulation) Passed with a motion by Mike Ray and a second by Mrs. Elvia Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
4.I. Discussion and possible action to approve, disapprove, or table the voluntary on-site COVID-19 testing under protocols of the Push Partner Agreement
Action(s):
Motion to approve the voluntary on-site COVID-19 testing under protocols of the Push Partner Agreement Tabled with a motion by Mike Ray and a second by Mrs. Carla Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
4.J. Discussion and possible action to approve, disapprove or table the Coryell Roofing and Construction, Inc Commercial Agreement
Action(s):
Motion to approve the Coryell Roofing and Construction, Inc. Commercial Agreement Passed with a motion by Mrs. Elvia Hernandez and a second by Mrs. Carla Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
4.K. Discussion and possible action to approve, disapprove or table declaring the following as surplus property and removing from the inventory:
1997 Van Hool Activity Bus (Tiger #1)    VIN: YE2TA76B4U2029075
Action(s):
Motion to approve declaring the 1997 Van Hool Activity Bus (Tiger #1) as surplus property Passed with a motion by Mike Ray and a second by Mrs. Elvia Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
5. EXECUTIVE SESSION
  • Proposed Executive Session to discuss the employment, hiring, appointment, or resignation of support staff in Appendix A, pursuant to 25 O.S. Section 307 (B)(1)
  • Proposed Executive Session for the purpose of conducting the superintendent's evaluation, pursuant to 25 O.S. Section 307 (B)(1)
  • Proposed Executive Session to hear evidence and discuss the suspension of a student whereby disclosure of any additional information would violate FERPA, pursuant to 25 O.S. Sections 307(B)(5) and (B)(7).
Action(s):
The board entered into executive session at 6:36 p.m. to discuss the employment, hiring, appointment, or resignation of support staff in Appendix A, pursuant to 25 O.S. Section 307 (B)(1), to conduct the superintendent's evaluation, pursuant to 25 O.S. Section 307(B)(1), and to hear evidence and discuss the suspension of a student whereby disclosure of any additional information would violate FERPA, pursuant to 25 O.S. Sections 307(B)(5) and (B)(7). Those present in executive session were --- Board Members, Mike Ray, Sally Hawkins, Vickie McKinnon, Elvia Hernandez, Carla Hernandez and Superintendent, Angela Rhoades. No action was taken by the board of education. The board returned to open session at 7:34 p.m. Passed with a motion by Mike Ray and a second by Mrs. Carla Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
6. Vote to reconvene into Open Session
Action(s):
Vote to Return to Open Session at 7:34 p.m. Passed with a motion by Mike Ray and a second by Mrs. Vickie McKinnon.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
7. Executive session minutes compliance announcement. 
8. Consider and vote to approve, disapprove or table the December District Personnel Report (Appendix A)
Action(s):
Motion to approve the December District Personnel Report Passed with a motion by Mike Ray and a second by Mrs. Elvia Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
9. Vote to accept, reject or amend the recommendation of the administration with regard to the suspension of student A
Discussion:  The parents and student withdrew the suspension appeal
10. NEW BUSINESS
Under this item, the Board can consider and vote on any business that could not have been foreseen or known about at the time the agenda was posted.
Discussion:  There wasn't any new business
11. ADJOURN
 
INDIVIDUALS HAVING A PHYSICAL CONDITION THAT PREVENTS THEM FROM ATTENDING THE BOARD MEETING ARE REQUESTED TO CONTACT THIS OFFICE NO LATER THAN 12:00 NOON ON THE DAY OF SAID MEETING SO ARRANGEMENTS MAY BE MADE TO ACCOMMODATE SAID INDIVIDUALS.

I, Kari Montgomery, posted this agenda on _____ Day of _____________, ______on the front door of the Administration Building, 801 North Beaver, Guymon, OK 73942.

_____________________________               _____________           ________________
Kari Montgomery, Administrative Assistant      Date                             Time
Action(s):
Motion to adjourn at 7:36 p.m. Passed with a motion by Mrs. Sally Hawkins and a second by Mrs. Carla Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
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