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November 9, 2020 at 5:30 PM - Board of Education Regular Meeting

Minutes
1. ORDER OF BUSINESS
1.A. Call to Order
1.B. Roll Call
1.C. Moment of Silence/Pledge of Allegiance - Homer Long Elementary
1.D. Open Forum
1.E. Teacher of the Month Presentation
2. SUPERINTENDENT'S REPORT
  • District updates
  • Michael Patterson - Teacher of the Year Finalist
  • GHS Cross Country
  • COVID-19 updates/Return to Learn
Discussion:  GHS Cross Country Team took 3rd place at State.  Michael Patterson is Guymon Public Schools first ever Teacher of the Year finalist.  We have received and distributed all the Chromebooks and I-Pads and are officially 1 to 1.  We have been working with a company to get an LED scoreboard.  At this point, we have 50% of the cost committed to by sponsors.  Our absences during the COVID-19 pandemic is being tracked and it remains slow and steady at this time.
3. CONSENT AGENDA:
The following are items of a routine nature that are normally approved at the Board meetings and will be considered and voted upon with one motion unless any Board Member requests to have a separate vote on any or all of them.
Action(s):
Approval of the Consent Agenda as Listed Passed with a motion by Mike Ray and a second by Mrs. Elvia Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
3.A. Approval of Financial Reports for October 2020
3.B. Approval of Treasurer's Report for October 2020
3.C. Approval of expenditures, transfer of funds, and financial statement of Guymon Public School's Activity Fund
3.D. Approval of Minutes of Regular Meetings: October 12, 2020
3.E. Consider and possibly vote to approve new Encumbrances, Claims, Supplemental Claims 
 
YEAR 2020
  1. General Fund:     $223,150.48               PO #382-449
  2. Building Fund:     $5,885.00                   PO #669-672
  3. Sinking Fund:      $2,092,118.75            PO #673
4. ACTION TOPICS
4.A. Discussion and possible action to approve, disapprove, or table the cosigners for the Guymon Public Schools Activity Account: Melissa Campbell, Activity Funds Clerk, Terri Brown, Marlin Coffman, Asst. Principal, Angela Rhoades, Superintendent, and Kari Montgomery, Treasurer.
Action(s):
Motion to approve the cosigners for the Guymon Public Schools Activity Account: Melissa Campbell, Activity Funds Clerk, Terri Brown, Marlin Coffman, Asst. Principal, Angela Rhoades, Superintendent, and Kari Montgomery, Treasurer Passed with a motion by Mike Ray and a second by Mrs. Carla Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
4.B. Discussion and possible action to approve, disapprove, or table a Christmas stipend in the amount of $500.00 for all employees hired as of the October board meeting.
Action(s):
Motion to approve a Christmas stipend in the amount of $500.00 for all employees hired as of the October board meeting Passed with a motion by Mike Ray and a second by Mrs. Elvia Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
4.C. Discussion and possible action to approve, disapprove, or table the surplusing of district school furniture and equipment and removing from the inventory of Guymon Public Schools
Action(s):
Motion to approve the surplusing of district school furniture and equipment and removing from the inventory of Guymon Public Schools Passed with a motion by Mike Ray and a second by Mrs. Elvia Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
4.D. Discussion and possible action to approve, disapprove, or table the annual resolution calling for an election to elect a board member to Board Office No. One (1), which has a 5-year term of office
Action(s):
Motion to approve the annual resolution calling for an election to elect a board member to Board Office No. One (1), which has a 5-year term of office Passed with a motion by Mrs. Elvia Hernandez and a second by Mrs. Carla Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
4.E. Discussion and possible action to approve, disapprove, or table the request to close precincts: #700107, #700302, #700304 in Texas County with 100 or fewer registered voters
Action(s):
Motion to approve with a change to say Guymon rather than Keyes, the request to close precincts: #700107, #700302, #700304 in Texas County with 100 or fewer registered voters Passed with a motion by Mrs. Vickie McKinnon and a second by Mrs. Carla Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
4.F. Discussion and possible action to approve, disapprove, or table the Memorandum of Understanding with Oklahoma Panhandle State University to provide concurrent enrollment opportunities for Guymon High School students
Action(s):
Motion to approve the Memorandum of Understanding with Oklahoma Panhandle State University to provide concurrent enrollment opportunities for Guymon High School students Passed with a motion by Mrs. Elvia Hernandez and a second by Mrs. Vickie McKinnon.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
4.G. Discussion and possible action to approve, disapprove or table the FY21 Adjunct teachers for Oklahoma History high school credit, Cheryl Sandoval and/or Jimmy Acevedo.
Action(s):
Motion to approve the FY21 Adjunct teachers of Oklahoma History high school credit, Cheryl Sandoval and/or Jimmy Acevedo Passed with a motion by Mike Ray and a second by Mrs. Vickie McKinnon.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
5. EXECUTIVE SESSION
Consider and possible vote to go into Executive Session to discuss the employment, hiring, appointment, termination, or resignation, of certified staff and support staff in Appendix A pursuant to 25 O.S. Section 307 (B)(1)
 
Action(s):
Motion to go into Executive Session to discuss the employment, hiring, appointment, termination, or resignation, of certified staff and support staff in Appendix A pursuant to 25 O.S. Section 307 (B)(1) Withdrawn with a motion by Mrs. Elvia Hernandez and a second by Mike Ray.
No Action(s) have been added to this Agenda Item.
6. Vote to reconvene into Open Session
7. Executive session minutes compliance announcement. 
8. Consider and vote to approve, disapprove or table the November District Personnel Report (Appendix A)
Action(s):
Motion to approve the November District Personnel Report Passed with a motion by Mike Ray and a second by Mrs. Elvia Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
9. NEW BUSINESS
Under this item, the Board can consider and vote on any business that could not have been foreseen or known about at the time the agenda was posted.
10. ADJOURN
 
INDIVIDUALS HAVING A PHYSICAL CONDITION THAT PREVENTS THEM FROM ATTENDING THE BOARD MEETING ARE REQUESTED TO CONTACT THIS OFFICE NO LATER THAN 12:00 NOON ON THE DAY OF SAID MEETING SO ARRANGEMENTS MAY BE MADE TO ACCOMMODATE SAID INDIVIDUALS.


I, Kari Montgomery, posted this agenda on _____ Day of _____________, ______on the front door of the Administration Building, 801 North Beaver, Guymon, OK 73942.


_____________________________               _____________           ________________
Kari Montgomery, Administrative Assistant      Date                             Time

 
Action(s):
Motion to adjourn at 6:25 pm Passed with a motion by Mrs. Sally Hawkins and a second by Mike Ray.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
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