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October 12, 2020 at 5:30 PM - Board of Education Regular Meeting

Minutes
1. ORDER OF BUSINESS
1.A. Call to Order
1.B. Roll Call
1.C. Moment of Silence/Pledge of Allegiance (Carrier Elementary)
1.D. Open Forum
2. SUPERINTENDENT'S REPORT
2.A. Angela Rhoades
  • Return to Learn update
  • Tiger Talks
Discussion:  Superintendent Rhoades highlighted successes in the District.  The high school softball team won at regionals and are headed to State for the first time in GHS history.  Tiger talks have been helpful throughout the District.  The Return to Learn plan was also discussed.  After surveying students, the plan is to return to regular in-class learning starting on Monday, October 26th.
3. CONSENT AGENDA:
The following are items of a routine nature that are normally approved at the Board meetings and will be considered and voted upon with one motion unless any Board Member requests to have a separate vote on any or all of them.
Action(s):
Approval of the Consent Agenda as Listed Passed with a motion by Mrs. Elvia Hernandez and a second by Mrs. Carla Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
3.A. Approval of Minutes of Regular Meetings: September 14, 2020
3.B. Approval of Financial Reports for September 2020
3.C. Approval of Treasurer's Report for September 2020
3.D. Approval of expenditures, transfer of funds, and financial statement of Guymon Public School's Activity Fund
3.E. Approval of the fundraiser requests (Appendix B)
3.F. Consider and possibly vote to approve new Encumbrances, Claims, Supplemental Claims 
 
YEAR 2020
  1. General Fund:     $459,404.27                PO # 268 - 382
3.G. Discussion and possible action to approve, disapprove, or table the creation of a new Activity Sub-Account for Powerlifting (#911)
3.H. Approval of the Field Trip Requests (Appendix C)
 
4. ACTION TOPICS
4.A. Discussion and possible action to approve, disapprove, or table the Guymon Board of Education Policies:
DECA - Family Medical Leave
DECA-E1 - Employer Response to Employee Request for Family or Medical Leave
Action(s):
Approval of the Guymon Board of Education Policies DECA - Family Medical Leave and DECA-E1 - Employer Response to Employee Request for Family or Medical Leave Passed with a motion by Mike Ray and a second by Mrs. Elvia Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
4.B. Discussion and possible action to approve, disapprove, or table the Engagement Letter with Rosenstein, Fist & Ringold, Attorneys at Law for representation
Action(s):
Approval of the Engagement Letter with Rosenstein, Fist, & Ringold, Attorneys at Law for representation Passed with a motion by Mike Ray and a second by Mrs. Carla Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
4.C. Discussion and possible action to approve, disapprove, or table the revised Board of Education Policies:

FNGB - Digitial Device Policy
FNGB-E - Digital Device Agreement
Action(s):
Approval of the revised Guymon Board of Education Policies FNGB - Digital Device Policy and FNGB-E - Digital Device Agreement Passed with a motion by Mrs. Elvia Hernandez and a second by Mrs. Carla Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
4.D. Discussion and possible action to approve, disapprove, or table the CCOSA's District Level Services Agreement for 2020 - 2021
Action(s):
Approval of the CCOSA's District Level Services Agreement for 2020 - 2021 Passed with a motion by Mrs. Vickie McKinnon and a second by Mrs. Elvia Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
4.E. Discussion and possible action to approve, disapprove, or table the OSDE Contract for the Oklahoma Young Scholars grant funded by the Jacob K. Javits Gifted and Talented Students Education Program
Action(s):
Approval of the OSDE Contract for the Oklahoma Young Scholars grant funded by the Jacob K. Javits Gifted and Talented Students Education Program Passed with a motion by Mike Ray and a second by Mrs. Elvia Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
4.F. Discussion and possible action to add the ACT Selection language to the Guymon High School Student Handbook
"ACT Selection
Our district selection for the College-and-Career Readiness Assessment to be administered to all grade 11 students during the Oklahoma School Testing Program/College-and-Career Readiness test window is the ACT. More information can be found on our district website."
Action(s):
Approval to add the ACT Selection language to the Guymon High School Student Handbook Passed with a motion by Mike Ray and a second by Mrs. Carla Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
4.G. Discussion and possible action to approve, disapprove, or table the OSSBA Facility Planning Services Proposal
Action(s):
Approval of signing up now for the Enrollment Forecasting portion and the Facility Assessments portion of the OSSBA Facility Planning Services Proposal Passed with a motion by Mrs. Elvia Hernandez and a second by Mrs. Carla Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
4.H. Discussion and possible action to approve, disapprove, or table declaring the Salyer Elementary School site as surplus property
Action(s):
Approval to declare the Salyer Elementary School site as surplus property and to direct the superintendent to obtain an appraisal for the property, offer it for public sale in accordance with state law, and bring a contract to the Board for approval Passed with a motion by Mike Ray and a second by Mrs. Elvia Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
5. EXECUTIVE SESSION
a) Consider and possible vote to go into Executive Session to discuss the employment, hiring, or resignation, of support staff in Appendix A pursuant to 25 O.S. Section 307 (B)(1)

b) Discussion of the purchase of property at 111 NW 11th Street, Guymon, OK 73942 pursuant to 25 O.S. Section 307 (B)(3)

c) Conducting the superintendent's evaluation pursuant to 25 O.S. Section 307 (B)(1) 
 
Action(s):
The Board entered into executive session at 6:06 p.m. to discuss the employment, hiring, or resignation of support staff in Appendix A pursuant to 25 O.S. Section 307(B)(1), to discuss the purchase of property at 111 NW 11th Street, Guymon, OK 73942 pursuant to 25 O.S. Section 307(B)(3), and to conduct the superintendent's evaluation pursuant to 25 O.S. Section 307(B)(1). Those present in executive session were--Board Members Sally Hawkins, Vickie McKinnon, Elvia Hernandez, Carla Hernandez, Mike Ray, Superintendent Angela Rhoades, Asst. Superintendent Dixie Purdy, and Asst. Superintendent Bret Rider. No action was taken by the Board of Education. Passed with a motion by Mike Ray and a second by Mrs. Carla Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
6. Vote to reconvene into Open Session
Action(s):
Vote to Return to Open Session at 7:16 p.m. Passed with a motion by Mrs. Elvia Hernandez and a second by Mike Ray.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
7. Executive session minutes compliance announcement. 
8. Consider and vote to approve, disapprove or table the October District Personnel Report (Appendix A)
 
Action(s):
Motion to approve the October District Personnel Report Passed with a motion by Mike Ray and a second by Mrs. Carla Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
9. Discussion and possible action to approve the purchase of property at 111 NW 11th Street, Guymon, OK 73942
Action(s):
Approval of purchasing the property at 111 NW 11th Street, Guymon, OK 73942 by putting in an offer of $380,000 Passed with a motion by Mike Ray and a second by Mrs. Carla Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
10. NEW BUSINESS
Under this item, the Board can consider and vote on any business that could not have been foreseen or known about at the time the agenda was posted.
11. ADJOURN
 
INDIVIDUALS HAVING A PHYSICAL CONDITION THAT PREVENTS THEM FROM ATTENDING THE BOARD MEETING ARE REQUESTED TO CONTACT THIS OFFICE NO LATER THAN 12:00 NOON ON THE DAY OF SAID MEETING SO ARRANGEMENTS MAY BE MADE TO ACCOMMODATE SAID INDIVIDUALS.


I, Kari Montgomery, posted this agenda on _____ Day of _____________, ______on the front door of the Administration Building, 801 North Beaver, Guymon, OK 73942.


_____________________________               _____________           ________________
Kari Montgomery, Administrative Assistant      Date                             Time

 
Action(s):
The meeting was adjourned at 7:18 p.m. Passed with a motion by Mrs. Sally Hawkins and a second by Mrs. Carla Hernandez.
  • Mrs. Sally Hawkins: Yea
  • Mrs. Carla Hernandez: Yea
  • Mrs. Elvia Hernandez: Yea
  • Mrs. Vickie McKinnon: Yea
  • Mike Ray: Yea
No Action(s) have been added to this Agenda Item.
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