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January 13, 2020 at 6:00 PM - Regular Meeting of The Board of Education Independent School District Number 33, Creek County

Minutes
Call the meeting to order and Pledge of Allegiance to the American Flag.
Discussion:  President Larry Hoover called the meeting to order at 6 pm. Assistant Superintendent Johnny Bilby lead the Pledge of Allegiance.
Formal Adoption of the Agenda
Motion, discussion, and vote on Motion to formally adopt Agenda.
Action(s):
To formally adopt Agenda passed with a motion by Melinda Ryan and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Recognition of Sapulpa School Board Members and Teachers of the Year.
Discussion:  Mr. Armstrong started with the Board Members and thanked them for the excellent job they do for our District in the volunteer position that they hold. January is Board Member appreciation month. He then turned it over to Donia for the introduction of the Site Teachers of the Year. She spoke of upcoming celebratory events for these teachers and what's next for each of them. They will interview with a local committee of admin and teachers in hopes of becoming the District Teacher of the year. Once chosen, that person will then begin to put together a portfolio for the possibility of State Teacher of the Year. A Support Employee will be named at a future date. Ms. Doudican then turned it over to Principal's to introduce their 2019-20 Site Teacher of the Year, starting with the HS. 

Secondary: HS- Kari Kearney, Jr. High-Danielle Nagel, Bartlett-Kim Wedel, Middle School-Michael Goode
Elementary: Freedom-Shay Miller, Holmes Park-Barbara Lowe, Jefferson Heights-Letizia Ridgeway, and Liberty-Luanne Guerrero
Consent Agenda
Approval of the 12.09.2019 Regular Meeting Minutes.
Approval of 2019-20 General Fund Purchase Order encumbrance numbers 716 through 802.
Approval of 2019-20 Building Fund Purchase Order encumbrance numbers 118 through 125.
Approval of 2019-20 Child Nutrition Fund Purchase Order encumbrance numbers 64 and 73.
Approval of 2019-20 Bond Fund (Lease Revenue) Purchase Order encumbrance number 6.
Approval of 2019-20 Bond Fund 33 Purchase Order encumbrance number 60.
Approval of Insurance Fund 86 Purchase Order encumbrance number 23.
Approval of the monthly financial reports of the School Activity Funds account.
Approval of the Treasurer's Report on the status of Funds and Investments.
Approval of 2019-20 IEP Agreement between Sapulpa Public Schools and Tulsa Public Schools as per attachment. 
Approval of amended MOU with Central Tech for the Career Exploration Elective Course for JH and HS. The agreement is between Dept. of Rehabilitation Services, SPS, and Central Tech. 
Approval of generous donation of $350.00 from the Daughters of the American Revolution for the Road to Revolution: Colonial Times 2.0 event on February 6, 2020.
Approval of the Out-Of-State activity trips as per Attachment.
Approval of Fundraisers as per Attachment.
Action(s):
Approval of Consent Agenda Items A-N passed with a motion by Wayne Richards and a second by Sarah Havenstrite.
No Action(s) have been added to this Agenda Item.
Hearing from the Public
Discussion:  Joyce Bruner, parent, to address the Board on Student Activity Drug Testing.
Action Items
Discussion, motion, and vote on a motion to approve/disapprove the 2018-19 fiscal year audit, presented by Sanders, Bledsoe, and Hewett auditing firm. 
Action(s):
To approve the 2018-19 fiscal year audit, presented by Sanders, Bledsoe, and Hewett auditing firm passed with a motion by Melinda Ryan and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Discussion, motion, and vote on a motion to approve or disapprove the generous grant donations of $229,188.00 from Edward E. and Helen Turner Bartlett Foundation made to Sapulpa Public Schools to be used in the specified department per attachment.
Action(s):
To approve the generous grant donations of $229,188.00 from Edward E. and Helen Turner Bartlett Foundation made to Sapulpa Public Schools to be used in the specified department per attachment passed with a motion by Melinda Ryan and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Discussion, motion, and vote on a motion to approve/disapprove renewal of E-Rate 2020-21 Internet WAN Provider as per attachment.
Action(s):
To approve renewal of E-Rate 2020-21 Internet WAN Provider as per attachment passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Information & Discussion Items
Superintendent Comments-Finance and Mid Year Update
Discussion:  Mr. Armstong invited Kenda Terrones, Finance Director, to join him at the podium to discuss State of Finance and what's to come.
Summary:
*Weighted Average Daily Membership declines dictate less state aid.
*Local Valuation corrections are occurring which means more local Ad Valorem, money for us in all funds, but less state aid.
*A small bond issue in 2021 could also alleviate some of the cuts. 
*Plan  Now, Save Now.
Discussion on updating Policy 544.1.3 Student Activity Drug Testing 
Discussion:  Mr. Bilby, Assistant Superintendent, stated that meetings with the Athletic Director and head coaches were in the works to finalize an updated draft of Policy 544.1.3 Student Activity Drug Testing for review at the next BOE meeting. 
Proposed Executive Session to discuss Personnel listed and to conduct ongoing evaluation of the Superintendent, as authorized by 25 O.S. Section 307(B) of the Oklahoma Open Meeting Act.
Vote to convene in Executive Session.
Action(s):
To convene in Executive Session at 6:57 pm passed with a motion by Melinda Ryan and a second by Steve McCormick.
No Action(s) have been added to this Agenda Item.
To acknowledge the Board has returned to Open Session.
Discussion:  President Hoover acknowledged the Board's return to Open Session at 7:17 pm. 
Statement of Executive Session Minutes.
Discussion:  The Board of Education went into Executive Session at 6:57 pm to discuss Personnel as listed and to conduct ongoing evaluation of the Superintendent, as authorized by 25 O.S. Section 307 (B)(1) of the Oklahoma Open Meeting Act. During the Executive Session, the Board discussed these items and no other items. The Board returned to Open Session at 7:17 pm. Present in Executive Session were Sarah Havenstrite, Steve McCormick, Wayne Richards, Melinda Ryan, Larry Hoover, and Rob Armstrong. No action was taken. This constitutes the minutes of the Executive Session. 
Personnel
Vote to approve/disapprove Employing Personnel as per attachment.
Action(s):
To approve Employing Personnel as per attachment passed with a motion by Steve McCormick and a second by Sarah Havenstrite.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove FMLA Request for Terrance (Blake) Downs effective December 12, 2019, through March 5, 2020.
Action(s):
To approve FMLA Request for Terrance (Blake) Downs effective December 12, 2019, through March 5, 2020 passed with a motion by Melinda Ryan and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Vote to accept Resignations received since the last board meeting.
Action(s):
To accept Resignations received since the last board meeting passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Discussion:  Bart and Claudia Bartlett arrived after the approval of the generous Bartlett Grants. Vice-President Melinda Ryan spoke for the Board and District, thanking them for all that they make possible for the students and teachers of Sapulpa Public schools. 
Adjournment
Action(s):
To adjourn at 7:22 pm passed with a motion by Steve McCormick and a second by Sarah Havenstrite.
No Action(s) have been added to this Agenda Item.
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