October 12, 2026 at 6:00 PM - Regular Meeting of The Board of Education Independent School District Number 33, Creek County
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Call the meeting to order and Pledge of Allegiance to the American Flag
Discussion:
President Larry Hoover called the meeting to order at 6 pm. Assistant Superintendent Johnny Bilby led the Pledge of Allegiance.
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Formal Adoption of the Agenda
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Motion, discussion, and vote on motion to formally adopt the Agenda.
Action(s):
No Action(s) have been added to this Agenda Item.
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Consent Agenda
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Approval of Meeting Minutes.
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9.03.2026 Regular BOE Meeting Minutes
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Approval of the 2026-27 General Fund Purchase Order Encumbrance Numbers 310 through 497.
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Approval of the 2026-27 Building Fund Purchase Order Encumbrance Numbers 89 through 114.
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Approval of the 2026-27 Child Nutrition Fund Purchase Order Encumbrance Numbers 37 through 40.
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Approval of the 2026-27 Fund 04 Lease Revenue Purchase Order Encumbrance Numbers 17 through 25.
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Approval of the 2026-27 Bond Fund 35 Purchase Order Encumbrance Number 4.
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Re-approval of the 2026-27 General Fund Purchase Order Encumbrance number 251 for an increase.
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Re-approval of the 2026-27 General Fund Purchase Order Encumbrance number 275 for an increase.
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Re-approval of 2026-27 Building Fund Purchase Order number 96 for an increase.
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Approval of the monthly financial reports of the School Activity Funds account.
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Approval of the monthly financial report for the SPS Endowed Scholarship Accounts, Fund 81.
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Approval of the Treasurer's Report on the status of Funds and Investments.
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Approval of the 2027 BOE Calendar Schedule
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Approval of 2026-27 Residency Committee.
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Approval of the 2026 October Capacity Numbers.
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Approval of the 2026-27 SPS District Chase Morris Cardiac Emergency Response Plans.
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Approval of the 2026-27 MOU between Muscogee (Creek) Nation and Sapulpa Public Schools for the Nations Summer EBT Program.
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Approval of the 2026-27 Sponsorship Agreement between Raising Cane's Chicken Fingers and Sapulpa Athletics.
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Approval of the 2026-27 Prom Venue contract with Camp Loughridge.
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Approval to accept the LIFT Academy's generous donation of two used Diamond DA 40 aircraft engines to Sapulpa Public Schools.
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Approval of a generous donation of $10,000 from Arvest Bank for "Districtwide Experiential Learning" initiatives.
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Approval of a generous donation of $700 from the Tulsa Regional STEM Alliance for the purchase of a class set of Micro bits and accessories.
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Approval of a generous donation of $5,000.00 to the Sapulpa Performing Arts 66 Foundation from Denise Wright and the Sally Fitzgerald Trust for the purpose of giving students in Sapulpa Public Schools opportunities to experience arts-related field trips, including admission and transportation
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Approval of Out of State Activity Trips
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Cross Country-Rogers, AR
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JROTC-x3-Ozark, MO-Webb CIty, MO- and Camp Perry, OH
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Liberty STEM-Saco, ME
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Approval of Fundraisers as per attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Hearing from the Public
Discussion:
None
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Information and Discussion Items
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Superintendent Comments
Discussion:
Superintendent Armstrong commented on two things approved under the Consent Agenda items: the 2027 BOE Calendar dates and the October Capacity Numbers. He reminded Board members that Fall Break starts tomorrow. Parent-teacher conferences were held last week and finish up tonight.
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Bond Update
Discussion:
Superintendent Armstrong announced that the New HS is on track to be completed in 10 months, just in time for the 2027 school year. Farewell Events should happen in November and December, as the new year will have open houses for all completed facilities, such as the Chieftain Center and Ag Facility (Mar 2027), new furniture and equipment, and the JROTC Building in August 2027.
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Site Principals present Secondary School Improvement Plans
Discussion:
Principals provided site plans (via slides) with information on the previous school year's scores, goals to improve those scores, and strategies to improve both below-basic and advanced scores.
Principals: Amy Sanders-Barltett Academy, Seth Shibley-SHS, Jeremy Lusk-SJH, and Pete Carter-SMS. |
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EL Program Update
Discussion:
EL Coordinator Stephanie Kiesau shared that EL Students are identified through a Home Language Survey that is completed at the time of enrollment. If a language other than English is listed, the student is pulled to take the WIDA Screener test. There are 179 students enrolled in this program receiving tutoring and other services.
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Action Items
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New Business - items not known or foreseen when the agenda was posted.
Discussion:
None
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Discussion, motion, and vote on a motion to approve/disapprove the 2026-27 Operating Budget as presented.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove the signed Creek County Clerk copy of the 2026-27 EON as presented.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, vote on a motion to approve/disapprove the modification of Policy 918 Open Records, first read.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove the Activity Accounts listed along with the recommended modifications, including removal of inactive accounts as per the attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Proposed Executive Session to discuss the Personnel listed and to conduct the ongoing evaluation of the Superintendent, as authorized by 25 O.S. Section 307 (B) (1) of the Oklahoma Open Meetings Act.
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Vote to convene in Executive Session.
Action(s):
No Action(s) have been added to this Agenda Item.
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To acknowledge the Board has returned to Open Session.
Discussion:
President Larry Hoover acknowledged the Board's return to Open Session at 8:30 pm.
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Statement of Executive Session Minutes.
Discussion:
The Board of Education went into Executive Session at 8:14 pm to discuss Personnel as listed and to conduct an ongoing evaluation of the Superintendent, as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act. During the Executive Session, the Board discussed these items and no other items. The Board returned to Open Session at 8:30 pm. Present in Executive Session were Steve McCormick, Johnny Merrell, Sarah Havenstrite, Melinda Ryan, Larry Hoover, and Rob Armstrong. No action was taken. This constitutes the minutes of the Executive Session. |
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Personnel
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Vote to approve/disapprove Employing Personnel as per Attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove Jennifer Garner as an adjunct PE Teacher.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove Shay Miller as an adjunct PE Teacher.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to enter into a Resignation Agreement with Kaitlynn Youngblood and authorize the Board President and Board Clerk to execute the Resignation Agreement.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to accept Resignations received since the last board meeting.
Action(s):
No Action(s) have been added to this Agenda Item.
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Adjournment
Action(s):
No Action(s) have been added to this Agenda Item.
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