October 13, 2025 at 6:00 PM - Regular Meeting of The Board of Education Independent School District Number 33, Creek County
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Call the meeting to order and Pledge of Allegiance to the American Flag
Discussion:
Vice President Larry Hoover called the meeting to order at 6 pm. Jefferson Heights Principal Gina Ritchie introduced 5th Grade Student Stella Havenstrite to lead the Pledge of Allegiance.
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Formal Adoption of the Agenda
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Motion, discussion, and vote on motion to formally adopt the Agenda.
Action(s):
No Action(s) have been added to this Agenda Item.
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Consent Agenda
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Approval of Meeting Minutes.
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9.04.2025 Regular BOE Meeting Minutes
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Approval of the 2025-26 General Fund Purchase Order Encumbrance Numbers 333 through 495.
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Approval of the 2025-26 Building Fund Purchase Order Encumbrance Numbers 99 through 132.
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Approval of the 2025-26 Child Nutrition Fund Purchase Order Encumbrance Numbers 45 through 49.
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Approval of the 2025-26 Fund 04 Lease Revenue Purchase Order Encumbrance Number 12.
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Approval of the 2025-26 Bond Fund 36 Purchase Order Encumbrance Number 1.
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Approval of the 2025-26 Bond Fund 37 Purchase Order Encumbrance Number 6.
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Approval of the monthly financial reports of the School Activity Funds account.
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Approval of the monthly financial report for the SPS Endowed Scholarship Accounts, Fund 81.
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Approval of the Treasurer's Report on the status of Funds and Investments.
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Approval of the 2026 BOE Calendar Schedule
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Approval of 2025-26 Residency Committee.
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Approval of the 2025 October Capacity Numbers.
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Approval of the 2023-24 Dropout Report.
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Approval of the 2025-26 Muscogee (Creek) Nation MOU for the provision of coordinated Mvskoke Language Services.
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Approval of the 2025-26 LAB AIDS Digital Content Agreement.
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Approval of the 2025-26 SPS District Chase Morris Cardiac Emergency Response Plans.
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Approval of the 2025-26 edmentum Exact Path Services for Sapulpa Middle School.
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Approval of Off-Season payment to Sarah Veach for the 2021-22 and 2022-23 school years.
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Approval of the 2025-26 Junior Achievement JA BizTown Contract with Jefferson Heights Elementary.
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Approval of the 2025-26 Voluntary Student Accident Insurance Program.
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Approval of the 2025-26 Prom Venue contract with Camp Loughridge.
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Approval of a generous anonymous donation of $1,575 to sponsor three band students for the BOA marching band trip in October 2025.
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Approval of a generous donation of $300 from Bison Electric to the NASA club.
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Approval of a generous donation of $100 from Midwest Printing to JHE Teacher Tiffany Walker for classroom needs.
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Approval of a generous anonymous donation of $1,000 to Athletics.
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Approval of a generous donation from Muscogee Creek Nation in the amount of $4,560 to send Michelle Benning and Keyla Chapman to the NJOMA Conference in Denver, they have been awarded Runner-up National JOM Educator of the year.
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Approval of Out of State Activity Trips
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Liberty Stem Club-Saco, Maine
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SHS Choir-St.Louis, MO
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JROTCx4-Mountain Home, AR-Colorado Springs, CO-Webb City, MO-Ozark, MO
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Approval of Fundraisers as per attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Hearing from the Public
Discussion:
None
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Information and Discussion Items
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Superintendent Comments
Discussion:
Superintendent Rob Armstrong recognized some items approved from the Consent Agenda: the BOE Calendar Dates for 2026, the generous donations, and Camp Loughridge for the 2026 Prom Venue. He then introduced Kim Frie, the Fine Arts Director, and Kiley Barnett, the Routes to Success Director. Upcoming events, Parent Teacher Conferences and Fall Break.
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Routes to Success Update
Discussion:
Director Kiley Barnett shared the success of the program's first guest speaker, Lael Alexander. It was held at the Way Point Lounge with about 83 in attendance. There will be four more guest speakers for the Fall Session. The program is continuing the search for community internships.
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Bond Update
Discussion:
Superintendent Rob Armstrong reported that the block wall radius for Area A is complete. Block Box block wall to start next. Panels will begin to show up next week, a total of 110 to be delivered from Kansas City. Area C slab work will begin to pour on Friday, 48 trucks worth of concrete. Retaining walls continue to be built down Mission Street. Projects to start next are the Chieftain Center and the End Zone building.
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Action Items
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New Business - items not known or foreseen when the agenda was posted.
Discussion:
None
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Discussion, motion, and vote on a motion to approve/disapprove of GMP Amendment #4 for a total of $22,194,498.00, which includes Base plus Alternate #1 as well as recommended work covered in the bidding documents, project requirements, allowances, insurance, and fees for SHS Chieftain Center and End Zone Building (Bond 2023).
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove of GMP Amendment #4 for SPS Capital Improvements a total of $23,332,989.00, which includes Base plus Alternate #1 and #2 as well as recommended work covered in the bidding documents, project requirements, allowances, insurance, and fees for SHS Chieftain Center and End Zone Building (Bond 2023).
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove the 2025-26 Operating Budget as presented.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove the signed Creek County Clerk copy of the 2025-26 EON as presented.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, vote on a motion to approve/disapprove the modification of Policy 492 Standards of Performance and Conduct for Teachers.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, vote on a motion to approve/disapprove the modification of Policy 544.2 Administration of Medicine to Students.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove the modification of Policy 561 Child Abuse Reporting and Investigation.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove the modification of Policy 723.1* Rules and Regulations.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove the modification of Policy 939 Notice of Non-Discrimination.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove MOU between Sapulpa Public Schools and United Sapulpa Educators (USE).
Action(s):
No Action(s) have been added to this Agenda Item.
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Proposed Executive Session to discuss the Personnel listed, to conduct the ongoing evaluation of the Superintendent, and to discuss confidential communications with John Priddy, legal counsel for the school district, concerning a pending investigation when advised by Mr. Priddy that disclosure of any additional information could seriously impair the ability of the school district to process the claim or conduct a pending investigation regarding a financial matter in the public interest, as authorized by 25 O.S. Section 307 (B) (1),(4) of the Oklahoma Open Meeting Act.
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Vote to convene in Executive Session.
Action(s):
No Action(s) have been added to this Agenda Item.
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To acknowledge the Board has returned to Open Session.
Discussion:
Vice President Larry Hoover acknowledged the board's return to Open Session at 7:40 pm. |
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Statement of Executive Session Minutes.
Discussion:
The Board of Education went into Executive Session at 6:58 pm to discuss Personnel as listed, to conduct an ongoing evaluation of the Superintendent, and to discuss confidential communications with John Priddy, legal counsel for the school district, concerning a pending investigation, when advised by Mr. Priddy that disclosure of any additional information could seriously impair the ability of the school district to process the claim or conduct a pending investigation regarding a financial matter in the public interest, as authorized by 25 O.S. Section 307(B)(1) and (B)(4) of the Oklahoma Open Meeting Act. During the Executive Session, the Board discussed these items and no other items. The Board returned to Open Session at 7:40 pm. Present in Executive Session were Sarah Havenstrite, Melinda Ryan, Larry Hoover, Rob Armstrong, and John Priddy (via phone call). No action was taken. This constitutes the minutes of the Executive Session. |
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Personnel
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Vote to approve/disapprove Employing Personnel as per Attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove FMLA for Kayla Legrand, effective September 02, 2025, through January 19, 2026.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove FMLA request for Elizabeth Watson, effective September 05, 2025, through October 17, 2025.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove FMLA for Xander Heavener, effective August 07, 2025, through January 06, 2026.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to accept Resignations received since the last board meeting.
Action(s):
No Action(s) have been added to this Agenda Item.
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Adjournment
Action(s):
No Action(s) have been added to this Agenda Item.
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