July 8, 2025 at 12:00 PM - Regular Meeting of The Board of Education Independent School District Number 33, Creek County
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Call the Meeting to Order and Pledge of Allegiance to the American Flag.
Discussion:
President Steve McCormick called the meeting to order at 12 pm. Assistant Superintendent Johnny Bilby led the Pledge of Allegiance. |
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Formal Adoption of the Agenda
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Motion, discussion, and vote on motion to formally adopt the Agenda.
Action(s):
No Action(s) have been added to this Agenda Item.
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Consent Agenda
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Approval of the Board Meeting Minutes.
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6.10.2025 BOE Meeting Minutes
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Approval of the 2024-25 General Fund Purchase Order Encumbrance numbers 871 through 892.
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Approval of the 2024-25 Building Fund Purchase Order Encumbrance numbers 211 through 229.
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Approval of the 2024-25 Child Nutrition Fund Purchase Order Encumbrance numbers 101 through 103.
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Approval of the 2025-26 General Fund Purchase Order Encumbrance numbers 1 through 73.
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Approval of the 2025-26 Building Fund Purchase Order Encumbrance numbers 1 through 23.
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Approval of the 2025-26 Child Nutrition Fund Purchase Order Encumbrance numbers 1 through 4.
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Approval of the monthly financial reports of the School Activity Funds account.
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Approval of the monthly financial report for the SPS Endowed Scholarship Accounts, Fund 81.
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Approval of the Treasurer's Report on the status of Funds and Investments.
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Approval of designating American Heritage Bank as the depository bank for Sapulpa Public Schools appropriated funds and Activity Accounts with First United Bank.
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Approval for the renewal of the lease-purchase for Collins Stadium Video Board is $152,182.21 by American Heritage Bank for the fiscal year ending on June 30, 2025.
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Approval for the renewal of the lease-purchase for Soccer Field Turf is $259,618.61 by American Heritage Bank for the fiscal year ending on June 30, 2025.
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Approval for the renewal of the lease-purchase for Chieftain Center Video Board is $65,346.34 by American Heritage Bank, for the fiscal year ending on June 30, 2025.
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Approval of Digital Teaching and Learning professional development for certified teachers every year.
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Approval of the 2025-26 renewal of the CCOSA District Level Services Program.
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Approval of the 2025-26 Amira Learning Contract.
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Approval of the 2025-26 Externship/Off-Campus Practicum Agreement between Sapulpa Public Schools and The University of Tulsa to provide students in the Department of Communication Sciences and Disorders with a speech-language pathology practicum.
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Approval of the 2025-26 Central Tech Pre-Employment Transition Services (Pre-ETS) Collaborative Agreement.
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Approval of the 2025-26 Oral Roberts University (ORU) Teacher Education Program(s) Agreement.
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Approval of the 2025-26 School Work Study Contract
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Approval of the FY26 Capacity Report.
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Approval of the 2026 American Heritage Bank Hwy 97 Rivalry Agreement, an Exclusive Title Sponsorship between AHB, Sapulpa Athletics, and Sand Springs Athletics.
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Approval of 2025-26 Tiger Inc. Natural Gas Purchase Agreement with Sapulpa Public Schools.
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Approval of the following as Sanctioned Clubs of Sapulpa Public Schools:
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JHE TAPS
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Approval of Fundraisers as per attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Hearing from the Public
Discussion:
None
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Information & Discussion Items
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Bond Update
Discussion:
Superintendent Armstrong reported that due to the rain received, the HS Project is 8-9 weeks behind schedule. The projects that have been completed are Building Pad A, the demo of the 400 Hall, and the demo of the new Dewey Property. Projects to be completed in the next week are Pad B and the demo of Woodlawn. Ongoing projects include Lincoln Storm Retention work, Piers, and Work Zone #5, which are in effect through July.
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Superintendent Comments
Discussion:
Superintendent Armstrong shared that the District is watching a couple of things from the State. An announcement was given in the last 24 hours about Child Nutrition and the potential for every child to eat for free. CN Team and Finance are working together to see what kind of cost it would be for the District. Second, watching to see a possible loss of Title II and III. This would be around a $150,000 cut.
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Action Items
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New Business - items not known or foreseen when agenda was posted
Discussion:
None
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Vote to approve/disapprove Superintendent Rob Armstrong and his designee as Purchasing Agent for Sapulpa Independent School District, Authorized Representative for all Federal programs including E-Rate and Child Nutrition, and Designated Custodian for the general fund, building fund, child nutrition fund, bond fund, activity fund, all federal programs including E-Rate, all state programs, and all other school programs and activities not listed for the 2025-26 school year.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, vote on a motion to approve/disapprove the modification of Policy 540.6 Student Possession of Wireless Telecommunication as required by law (SB139), second read.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion of Student Handbooks as a first read.
Discussion:
Johnny Bilby is sending to BOE Members for review once they are updated with the new wireless device policy.
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Sapulpa High School
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Bartlett Academy
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Sapulpa Jr. High School
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Sapulpa Middle School
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Sapulpa Elementary Schools
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Virtual--Elementary
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Virtual--Secondary
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Proposed Executive Session to discuss Personnel listed and to conduct ongoing evaluation of the Superintendent, as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act.
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Vote to convene in Executive Session.
Action(s):
No Action(s) have been added to this Agenda Item.
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To acknowledge the Board has returned to Open Session.
Discussion:
President Steve McCormick acknowledged the board's return to Open Session at 12:51 pm. |
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Statement of Executive Session Minutes.
Discussion:
The Board of Education went into Executive Session at 12:28 pm to discuss Personnel as listed and to conduct an ongoing evaluation of the Superintendent, as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act. During the Executive Session, the Board discussed these items and no other items. The Board returned to Open Session at 12:51 pm. Present in Executive Session were Johnny Merrell, Sarah Havenstrite, Larry Hoover, Steve McCormick, and Rob Armstrong.No action was taken. This constitutes the minutes of the Executive Session. |
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Personnel
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Vote to approve/disapprove employing Personnel as per attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to accept Resignations received since the last board meeting.
Action(s):
No Action(s) have been added to this Agenda Item.
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Adjournment
Action(s):
No Action(s) have been added to this Agenda Item.
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