November 11, 2024 at 6:00 PM - Regular Meeting of The Board of Education Independent School District Number 33, Creek County
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Call the meeting to order and Pledge of Allegiance to the American Flag
Discussion:
President Melinda Ryan called the meeting together at 6 pm. Superintendent Johnny Bilby led the Pledge of Allegiance.
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Formal Adoption of the Agenda
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Motion, discussion, and vote on motion to formally adopt the Agenda.
Action(s):
No Action(s) have been added to this Agenda Item.
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Consent Agenda
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Approval of the BOE Meeting Minutes.
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10.14.2024 Regular BOE Meeting Minutes.
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Approval of the 2024-25 General Fund Purchase Order encumbrance numbers 452 through 535.
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Approval of 2024-25 Building Fund Purchase Order encumbrance numbers 110 through 114.
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Approval of 2024-25 Child Nutrition Fund Purchase Order encumbrance number 61 through 65.
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Approval of 2024-25 Lease Revenue Fund 4 Purchase Order Encumbrance number 17.
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Approval of the 2024-25 Bond Fund 32 Purchase Order Encumbrance numbers 1 and 2.
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Approval of the 2024-25 Sinking Fund 41 Purchase Order encumbrance number 1.
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Approval of the monthly financial reports of the School Activity Funds account.
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Approval of the monthly financial report for the SPS Endowed Scholarship Accounts, Fund 81.
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Approval of the Treasurer's Report on the status of Funds and Investments.
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Approval of the 2024-25 IEP Service Agreement with Tulsa Public Schools.
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Approval of the 2024-25 ABA Services Agreement between ACES-Tulsa and Sapulpa Public Schools.
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Approval of the 2025 Ben Franklin Programs: Revolutionary Day Contract.
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Approval of the Music Theatre International Contract for the 2025 all-school musical.
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Approval of the 2025 Prom Venue Contract between SPS and City Plex.
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Declaration of Surplus
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Technology Dept-Lenovo N21 Chromebooks
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Approval of Fundraisers as per attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Hearing from the Public
Discussion:
None
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Information and Discussion Items
Discussion:
Mr. Armstrong-Work Zone Alert for HS Project will begin to push out on the website next week. Information will also go home with students and staff. Work Zones to begin in December to get ready for Demo Project to start in January 2025. West
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Superintendent Comments
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Bond Update
Discussion:
Mr. Armstrong-Work Zone Alert for HS Project will begin to push out on the website next week. Information will also go home with students and staff. Work Zones to begin in December to get ready for the Demo Project to start in January 2025. Westside Baseball/Softball Complex moving along on schedule even with the recent rain received.
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Pathways Update
Discussion:
Mindy Englett reported that information shared with the Chamber is proving to be promising. A law office has reached out about a new internship. Students are excited about the possibilities. The team is looking to put out more commercials for advertisement. She introduced Pathway Coordinators to speak next, which were Cindy Swift/Business and Entrepreneurship and Janet Johnson/Engineering.
Cindy Swift--Putting together the best courses for students, staff, and the community to make a difference. Meeting with business teachers bi-weekly to discuss class options/courses. Career Tech has about 5 different courses; looking to see what courses will best fill the gaps. 2 possibilities; Adulting Class (soft skills) and Business Communications (skills needed). Janet Johnson-Project Lead The Way (PLTW) classes starting at the Middle School to help tie into the Pathways programs at the Jr.High and High School. Reaching out to other colleges about providing additional concurrent enrollment classes. Creating essential standards that can start in elementary and be used all the way through, such as using a ruler. If kids do not use the knowledge they learned, they will lose it. All Pathway Coordinators are looking for speakers to come in to encourage students. |
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Action Items
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New Business - items not known or foreseen when agenda was posted.
Discussion:
None
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Discussion, motion, and vote on a motion to approve/disapprove the Annual Election Resolution to the County Election Board calling for the Annual School Election to be held for Board Position No. 5.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove Change Order #2 for the Westside Sports Complex Parking Lot for an increased amount of $5,183.15.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove OG&E Baseball/Softball Complex Easement Agreement for A Strip of land 30 feet in width 15 feet on either side of a centerline, Beginning 135 feet north and 28 feet west of the NE/C of the NW/4 of the SW/4 of Section 3, Township 17 North, Range 11 East, I.M., Creek County, State of Oklahoma; Thence 260 feet south to its terminus.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove of GMP Amendment #2 for a total of $3,419,415.00, which includes a combination bid for scopes of work 02.0 Demolition and 31.0 Earthwork of $2,077,000.00 as well as associated General Conditions & Requirements, Allowances, Contingency, Insurances, & Fees.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove a generous donation from the Sapulpa Education Foundation for the 2024-25 Teacher Grants.
Action(s):
No Action(s) have been added to this Agenda Item.
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Proposed Executive Session to discuss Personnel listed and to conduct ongoing evaluation of the Superintendent, as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act.
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Vote to convene in Executive Session.
Action(s):
No Action(s) have been added to this Agenda Item.
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To acknowledge the Board has returned to Open Session.
Discussion:
President Melinda Ryan acknowledged the Board's return to Open Session at 7:03 pm.
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Statement of Executive Session Minutes.
Discussion:
The Board of Education went into Executive Session at 6:51 pm to discuss Personnel as listed and to conduct an ongoing evaluation of the Superintendent, as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act. During the Executive Session, the Board discussed these items and no other items. The Board returned to Open Session at 7:03 pm. Present in Executive Session were Satah Havenstrite, Larry Hoover, Wayne Richards, Melinda Ryan, and Rob Armstrong. No action was taken. This constitutes the minutes of the Executive Session. |
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Personnel
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Vote to approve/disapprove employing Personnel as per attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove of Sarah Veach as an adjunct teacher for Earth or Physical Science class.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove of Rachelle Vaughn as an adjunct teacher for Biology class.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove of Peggy Mussler as an adjunct teacher for a Mid-Level English class.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove of Christie Troy as an adjunct teacher for US/OK/GOV/ECOM class.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove authorizing Jordan Smith to receive sick leave donations from other employees as authorized by Board Policy 736.2 Sick Leave Donation.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove authorizing Shawna Casper to receive sick leave donations from other employees as authorized by Board Policy 461.18 Sick Leave Donation.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to accept Resignations received since the last board meeting.
Action(s):
No Action(s) have been added to this Agenda Item.
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Adjournment
Action(s):
No Action(s) have been added to this Agenda Item.
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