June 10, 2024 at 12:00 PM - Regular Meeting of The Board of Education Independent School District Number 33, Creek County
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Call the meeting to order and Pledge Allegiance to the Flag.
Discussion:
President Larry Hoover called the meeting to order at noon. Assistant Superintendent Johnny Bilby led the Pledge of Allegiance.
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Formal Adoption of the Agenda.
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Motion, discussion, and vote on Motion to formally adopt Agenda.
Action(s):
No Action(s) have been added to this Agenda Item.
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Consent Agenda
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Approval of Board Meeting Minutes.
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5.13.2024-Regular Meeting Minutes
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5.30.2024-Special Meeting Minutes-2023 Bond
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Approval of the 2023-24 General Fund Purchase Order Encumbrance numbers 1054 through 1065.
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Approval of the 2023-24 Building Fund Purchase Order Encumbrance numbers 238 through 243.
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Approval of the 2023-24 Child Nutrition Fund Purchase Order Encumbrance numbers 105 through 110.
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Approval of the 2023-24 Lease Revnue Fund 4 Purchase Order Encumbrance number 7.
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Approval of the monthly financial reports of the School Activity Funds account.
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Approval of monthly financial reports of the SPS Endowed Scholarship Accounts, Fund 81.
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Approval of the Treasurer's Report on the status of Funds and Investments.
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Approval of an application for credit limit increases on Activity Account and Appropriated Funds (General Fund) purchasing card programs from $200,000 to $250,000 each per month.
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Approval of a School Membership with Oklahoma State School Boards Association (OSSBA) for the 2024-25 school year.
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Approval of Assemble Paperless Meeting Subscription with Oklahoma State School Boards Association (OSSBA) for the 2024-25 school year.
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Approval of the 2024-25 OSSBA Policy Services.
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Approval of the 2024-25 OSSBA Superintendent Evaluation tool.
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Approval of renewing the 2024-25 Workers Compensation Insurance with the Oklahoma School Assurance Group (OSAG).
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Approval of renewing the 2024-25 School District Comprehensive Insurance Policy with Oklahoma Schools Insurance Group (OSIG).
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Approval of a 2024-25 Legal Contract with Christina Evans, Orientation and Mobility Specialist.
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Approval of a 2024-25 Legal Contract with Cindy Lumpkin, Consultant, to serve district children with visual disabilities.
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Approval of a 2024-25 Legal Contract with Casey Newman Wood to provide educational audiology consultant services.
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Approval of a 2024-25 Legal Contract with Leah Gruns to conduct speech and/or language therapy and related activities for Sapulpa Public Schools.
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Approval of a 2024-25 Legal Contract with Kylee Armstrong to conduct speech and/or language therapy and related activities for Sapulpa Public Schools.
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Approval of a 2024-25 Legal Contract with Lori Garden, Registered Nurse, to conduct CPR/First Aid training for district employees of Sapulpa Public Schools.
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Approval of the 2024-25 United Community Action Program (UCAP) Head Start MOU and Sapulpa Public Schools.
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Approval of the 2024-25 United Community Action Head Start Special Services Agreement with SPS.
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Approval of the 2024-25 BorderLAN Security Agreement for internet filtering service and classroom management system.
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Approval of Microsoft Licensing renewal for the 2024-25 school year.
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Approval of the 2024-25 MOU between OSU and Sapulpa Public Schools for Field Clinical Experiences.
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Approval of the 2024-25 PowerSchool ECollect Quote.
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Approval of the 2024-25 Buy Board National Purchasing Cooperative Interlocal Participation.
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Approval of the 2024-25 Muscogee (Creek) Nation MOU with SPS to provide high-quality collaborative opportunities in school support and language.
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Approval of the 2024-25 renewal of Identogo Fingerprint Coupon Codes.
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Approval of the 2024-25 Action Fire Protection proposal for annual inspections and service work.
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Approval of the 2024-25 Lone Star Co-Op Application for Softball, Volleyball, Football, Wrestling, Baseball, Boys and Girls Golf, Soccer, and Tennis.
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Approval of 2024 Perry Weather Subscription.
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Approval to accept payment from Sapulpa Baseball Booster for Steve Irvine, Riley Tincher, JT Rains, and John McPherson 2024 Summer Program payments.
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Approval of the 2024 American Heritage Bank Hwy 97 Rivalry Agreement, an Exclusive Title Sponsorship between AHB, Sapulpa Athletics, and Sand Springs Athletics.
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Approval of the 2024-25 Child Nutrition Prime Vendor Recommendation.
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Approval of the 2024-25 Child Nutrition Milk and Juice Bid.
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Approval of the following as Sanctioned Clubs of Sapulpa Public Schools:
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Jefferson Heights TAPS
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Sapulpa Ping Pings Booster Club
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Sapulpa HS Band Booster Club
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Sapulpa HS Baseball Booster Club
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Sapulpa HS Softball Booster Club
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Declaration of Surplus
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Jefferson Heights-Lists of surplus Books
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Liberty-Lists of surplus Books
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Out of State Activity Trips
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Cross Country-(1)Fayetteville, AR-(2)Rogers, AR-(3)Joplin, MO
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Volleyball-Rolla, MO
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Approval of Fundraisers as per attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Hearing from the Public
Discussion:
None
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Information & Discussion Items
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Guidance and consideration for using Artificial Intelligence in Oklahoma K-12 Schools, Resource Oklahoma State Department of Education.
Discussion:
Superintendent Armstrong shared that conversations are happening with staff about AI and its use throughout the District. Looking to set guidelines for use/training via policies once available.
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Artificial Intelligence Systems and Tools Use In The School District, Resource OSSBA Policy, first read.
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Student Communication HB 3958
Discussion:
Superintendent Armstrong shared the need to track communication with staff and students. This bill provides the parameters for these conversations. Four platforms of interest for communication tools are Google Suite, Schoology, School Messenger, and Sports You.
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Bond Projects Update
Discussion:
Superintendent Armstrong reported that the HS Interior Design Patterns were inspired by Route 66 and the Sapulpa Native Culture. The exterior has choices of brick color: red or gray, and tiles of whites, blues, and grays. The Westside Baseball and Softball Complex is beginning to take shape in the way of dirt moving.
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Action Items
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New Business - items not known or foreseen when agenda was posted.
Discussion:
None
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Discussion, motion, and vote on a motion to approve/disapprove modifications to Policy 530 Open Transfer, first read.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove modifications to the District's Student Transfer Capacity Numbers.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove School District Communications Platforms per HB 3958.
Action(s):
No Action(s) have been added to this Agenda Item.
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Proposed executive session to discuss Personnel listed and to conduct ongoing evaluation of the Superintendent, as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act.
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Vote to convene in Executive Session.
Action(s):
No Action(s) have been added to this Agenda Item.
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To acknowledge the Board has returned to Open Session.
Discussion:
President Larry Hoover acknowledged the Board's return to Open Session at 12:46 pm.
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Statement of Executive Session Minutes.
Discussion:
The Board of Education went into Executive Session at 12:33 pm to discuss Personnel as listed and to conduct an ongoing evaluation of the Superintendent, as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act. During the Executive Session, the Board discussed these items and no other items. The Board returned to Open Session at 12:46 pm. Present in the Executive Session were Sarah Havenstrite, Wayne Richards, Larry Hoover, Rob Armstrong. No action was taken. This constitutes the minutes of the Executive Session. |
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Personnel
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Vote to approve/disapprove employing Personnel as per attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove the 2024 Summer Program employees as per the attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove the offer of employment to an individual to serve as Principal at Bartlett, with such employment subject to a mutually acceptable and fully executed written employment contract.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to accept Resignations received since the last board meeting.
Action(s):
No Action(s) have been added to this Agenda Item.
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Adjournment.
Action(s):
No Action(s) have been added to this Agenda Item.
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