April 9, 2024 at 6:00 PM - Regular Meeting of The Board of Education Independent School District Number 33, Creek County
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Call the meeting to order and Pledge of Allegiance to the flag.
Discussion:
President Larry Hoover called the meeting to order at 6 pm. Assistant Superintendent Johnny Bilby led the Pledge of Allegiance.
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Formal Adoption of the Agenda.
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Motion, discussion, and vote on Motion to formally adopt Agenda.
Action(s):
No Action(s) have been added to this Agenda Item.
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Consent Agenda
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Approval of Meeting Minutes.
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03.11.2024 Regular Meeting Minutes
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Approval of the 2023-24 General Fund Purchase Order Encumbrance numbers 929 through 958.
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Approval of the 2023-24 Building Fund Purchase Order Encumbrance numbers 204 through 213.
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Approval of the 2023-24 Child Nutrition Fund Purchase Order Encumbrance numbers 88 through 94.
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Approval of the 2023-24 Bond Fund 34 Purchase Order Encumbrance numbers 7 and 8.
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Approval of the 2023-24 Bond Fund 35 Purchase Order Encumbrance number 7.
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Approval of the monthly financial reports of the School Activity Funds Account.
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Approval of the monthly financial reports of the SPS Endowed Scholarship Accounts, Fund 81.
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Approval of the Treasurer's Report on the status of Funds and Investments.
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Approval of the 2024-25 GEAR UP Data Sharing Agreement.
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Approval of the 2024-25 Oklahoma State Regents for Higher Education MOA.
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Approval of the 2024-25 School Work Study Agreement between Sapulpa Public Schools and the State of OK Dept of Rehabilitation Services.
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Approval of the 2024-25 Therapy Works Services contract.
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Approval of 2024-25 Solution Tree, Inc. Purchase Agreement for Professional Development.
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Approval of the following 2024 Summer Programs: Each program will be instituted pending available funding and adequate staffing/supervision.
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Summer Academic Programs 9 - 12
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Summer School Programs
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Driver's Education
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Summer Splash/Reading Academy
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Camp Invention
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Extended School Year
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Summer Child Nutrition
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Arts Explore
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Band Camp
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Rookie Camp 8th grade
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SPARK
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School Zone
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Summer Athletic Camps
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EL
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Sapulpa Indian Education Summer Camps
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Approval of the 2024-25 Weaver Drug Testing Lab Agreement.
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Approval of the 2024-25 VYPE Agreement with Sapulpa Athletics Department.
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Approval of the 2024-25 BSN Sports Exclusive Supplier Agreement with Sapulpa Public Schools.
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Approval of the 2024 Sequoyah Invitational Basketball Tournament for Boys Basketball.
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Approval of a generous donation of $1000 from Sugar Llamas for the Chieftain Care Program.
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Declaration of Surplus
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Child Nutrition
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Blodgett Oven Double Stack
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Blodgett Combi Oven Double Stack
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Chevy Astro Van 2002
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Approval of the Out of State Activity Requests as per attachment.
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Theatre-University of Indiana
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Boys Basketball-Kansas University
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Middle School Robotics-Concord, NC
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Liberty STEM-Maine
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Liberty STEM-TX
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Holmes Park-Maine
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Approval of Fundraisers as per attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Hearing from the public
Discussion:
None
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Information and Discussion
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Superintendent Comments
Discussion:
Superintendent Armstrong began his comments by celebrating three of the four Support Employees of the Year Finalists; Lou Anne Wood-District Registrar, Treva Zlata-Liberty Media Asst., and Ron Wood --Warehouse Supervisor. Sierra Williams-Paraprofessional was unable to attend. The winner will be announced on April 18, 2024 at the Teacher of the Year Banquet. District Teacher of the Year will also be announced.
30 Days of School Left. Graduation is set for May 17th at 7:30 pm. If the weather is an issue, it will move to the Chieftain Center. |
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Bond Project Update
Discussion:
2023 Bond Update. A slide show of the exterior design of the HS/JR High project was presented. Groundbreaking for the Westside Baseball/Softball complex is set for April 24, 2024, at 3:30 pm.
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Action Items
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New Business-items not known or foreseen when the agenda was posted.
Discussion:
None
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Discussion, motion, and vote on a motion to approve/disapprove modifications to Policy 530 Open Transfer, second read.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove updates in the SPS Student Mental Health Protocol Handbook.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove the application for temporary appropriations for the 2024-25 fiscal year as per the attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove a Financial Advisory Services Agreement with BOK Financial Securities, Inc,.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove a Resolution authorizing the sale of the District's General Obligation Transportation Equipment Bonds, Series 2024, and setting forth the following items:
Action(s):
No Action(s) have been added to this Agenda Item.
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Fixing the time and place the bonds are to be sold;
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Fixing the amount of bonds to mature each year;
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Authorizing the Clerk to give notice of said sale as required by law.
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The Sapulpa Public School Board will consider bids collected for Phase 1 site work for the Westside Baseball-Softball Complex, which is a part of Sapulpa Public School’s 2023 bond issue. The board may hear presentations, review and discuss all possible options, and take any legal action available including but not limited to accepting, rejecting, or awarding of a contract and/issuance of “Letter of Intent/Amendments” to award contracts on any bids and alternates received. Discussion, motion, and vote on a motion to approve/disapprove Bid Packages 2A and 22A and reject Bid Packages 2B, 2C, and 13A..
Action(s):
No Action(s) have been added to this Agenda Item.
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Proposed Executive Session to discuss Personnel as listed and conduct an ongoing evaluation of the Superintendent as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act.
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Vote to convene in Executive Session
Action(s):
No Action(s) have been added to this Agenda Item.
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To acknowledge the Board has returned to Open Session
Discussion:
President Hoover acknowledged the Board's return to Open Session at 7:03 pm.
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Statement of Executive Session Minutes
Discussion:
The Board of Education went into Executive Session at 6:48 pm to discuss Personnel as listed and to conduct an ongoing evaluation of the Superintendent, as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act. During the Executive Session, the Board discussed these items and no other items. The Board returned to Open Session at 7:03 pm. Present in Executive Session were Steve McCormick, Wayne Richards, Larry Hoover, and Rob Armstrong. No action was taken. This constitutes the minutes of the Executive Session. |
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Personnel
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Vote to approve/disapprove employing Personnel as per attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to accept Resignations received since the last board meeting.
Action(s):
No Action(s) have been added to this Agenda Item.
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Adjournment
Action(s):
No Action(s) have been added to this Agenda Item.
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