Public Meeting Minutes: July 10, 2023 at 12:00 PM - Regular Meeting of The Board of Education Independent School District Number 33, Creek County

Call the Meeting to Order and Pledge of Allegiance to the American Flag.

Discussion: President Wayne Richards called the meeting to order at 12pm. Asst Superintendent Johnny Bilby led the Pledge of Allegiance.

Reorganization of the Board of Education.

Discussion, motion, and vote on a motion to approve or disapprove the reorganization of the Board of Education with the election of the Board President.

Action(s):

Motion passed:

To approve the reorganization of the Board of Education with the election of Larry Hoover as Board President passed with a motion by Melinda Ryan and a second by Wayne Richards.

No Action(s) have been added to this Agenda Item.

Discussion, motion, and vote on a motion to approve or disapprove the reorganization of the Board of Education with the election of the First Vice President.

Action(s):

Motion passed:

To approve the reorganization of the Board of Education with the election of Melinda Ryan as First Vice President passed with a motion by Steve McCormick and a second by Wayne Richards.

No Action(s) have been added to this Agenda Item.

Discussion, motion, and vote on a motion to approve or disapprove the reorganization of the Board of Education with the election of the Second Vice President.

Action(s):

Motion passed:

To approve the reorganization of the Board of Education with the election of Wayne Richards as Second Vice President passed with a motion by Steve McCormick and a second by Melinda Ryan.

No Action(s) have been added to this Agenda Item.

Formal Adoption of the Agenda

Motion, discussion, and vote on motion to formally adopt the Agenda.

Action(s):

Motion passed:

To formally adopt the Agenda passed with a motion by Steve McCormick and a second by Wayne Richards.

No Action(s) have been added to this Agenda Item.

Consent Agenda

Approval of the 6.12.2023 Board Meeting Minutes.

Approval of the 2022-23 General Fund Purchase Order Encumbrance numbers 1067 through 1079.

Approval of the 2022-23 Building Fund Purchase Order Encumbrance numbers 270 through 273.

Approval of the 2022-23 Child Nutrition Purchase Order Encumbrance numbers 89 through 91.

Approval of the 2023-24 General Fund Purchase Order Encumbrance numbers 1 through 122.

Approval of 2023-24 Building Fund Purchase Order Encumbrance numbers 1 through 10.

Approval of 2023-24 Child Nutrition Fund Purchase Order Encumbrance number 1.

Approval of 2023-24 Bond Fund 34 Purchase Order Encumbrance number 1.

Approval of the monthly financial reports of the School Activity Funds account.

Approval of the monthly financial report for the SPS Endowed Scholarship Accounts, Fund 81.

Approval of the Treasurer's Report on the status of Funds and Investments.

Approval of the 2023-24 renewal of the CCOSA District Level Services Program.

Approval of 2023-24 Oklahoma State University MOU for Field Clinical Experiences.

Approval of the 2023-24 University of Oklahoma Anne & Henry Zarrow School of Social Work Practicum Facility Affiliation Agreement.

Approval of the 2023-24 renewal of the Tulsa Community College (TCC) MOU for Dual Credit Programs.

Approval of the 2023-24 renewal of the MOA with the Native American Coalition of Tulsa Head Start (NACT).

Approval of the 2023-24 renewal of the Special Services Cooperative Agreement with the Native American Coalition of Tulsa Head Start Program (NACT).

Approval of 2023-24 renewal of the Daybreak Family Services Letter of Agreement with Sapulpa Public Schools.

Approval of 2023-24 renewal of Youth Services of Creek County MOA with Sapulpa Public Schools.

Approval of 2023-24 renewal of CREOKS MOU with Sapulpa Public Schools.

Approval of 2023-24 Imagine Language & Literacy Reusable License Contract.

Approval of the 2023-24 PowerSchool Quote for Schoology LMS Subscription.

Approval of 2023-24 Oklahoma Department of Career and Technology Education Contract for Secondary Career and Technology Education Program(s) with Sapulpa Public Schools.

Approval of Digital Teaching and Learning professional development for certified teachers every year.

Approval of Workplace Safety Training in Schools professional development for 7th-12th Grade Teachers for year 1, then every 3rd year.

Approval of Family and Community Engagement professional development for year 1, then every 3rd year.

Approval of designating American Heritage Bank as the depository bank for Sapulpa Public Schools appropriated funds and Activity Accounts with First United Bank.

Approval for the renewal of the lease-purchase for Collins Stadium Video Board is $225,287.59 by American Heritage Bank for the fiscal year ending on June 30, 2024.

Approval for the renewal of the lease-purchase for Soccer Field Turf is $431,249.04 by American Heritage Bank for the fiscal year ending on June 30, 2024.

Approval for the renewal of the lease-purchase for Chieftain Center Video Board is $190,929.88 by American Heritage Bank, for the fiscal year ending on June 30, 2024.

Approval of the 2023-24 Child Nutrition Milk and Juice Bid.

Approval of the 2023-24 Child Nutrition Produce Bid.

Approval of the 2023-24 Child Nutrition Prime Vendor Recommendation.

Approval of the 2023-24 Cummins Sales and Service Planned Maintenance Proposal for Holmes Park.

Approval of 2023-24 Tiger Inc. Natural Gas Purchase Agreement with Sapulpa Public Schools.

Approval of the following as Sanctioned Clubs of Sapulpa Public Schools:

FFA

HPE TAPS

Approval of Fundraisers as per attachment.

Action(s):

Motion passed:

To approve Consent Agenda items A-AK passed with a motion by Steve McCormick and a second by Wayne Richards.

No Action(s) have been added to this Agenda Item.

Hearing from the Public

Discussion: None

Information & Discussion Items

Superintendent Comments

Discussion: Superintendent Armstrong opened comments by reviewing end-of-year financials from the consent agenda attachments and reporting a 10.3% carryover for the next school year. Initial allocation from the State should be available in the following weeks. He also shared a little about the Resolution and Bond Date to vote on under action items. He ended his comments by thanking all those involved for the many hours of hard work to get to this point.

Action Items

New Business - items not known or foreseen when agenda was posted

Discussion: None

Discussion, motion, and vote on a motion to approve/disapprove a resolution authorizing the calling and holding of a special election to be held in the Sapulpa School District to authorize the issuance of General Obligation bonds and setting forth the following items:

Action(s):

Motion passed:

I make a motion to approve a Resolution authorizing the calling and holding of an election in Independent School District Number 33 of Creek County, Oklahoma, on September 12, 2023, for the purpose of submitting to the registered qualified electors thereof the question of the issuance of the bonds of said school district in the sum of $276,750,000 to provide funds for the purpose of improving and acquiring school sites, constructing, repairing, remodeling and equipping school buildings, and acquiring school furniture, fixtures, and equipment; or in the alternative to acquire all or a distinct portion of such property pursuant to a lease purchase arrangement; and $2,500,000 to provide funds for the purpose of purchasing transportation equipment and auxiliary transportation equipment; or in the alternative to acquire all or a distinct portion of such property pursuant to a lease purchase arrangement; and levying and collecting an annual tax in such district for the payment of the interest and principal of said bonds; and containing other provisions related thereto and as shown in the Resolution to be filed with the County Election Board pursuant to State law, updated resolution, and with the vote of the reorganized officers passed with a motion by Steve McCormick and a second by Wayne Richards.

No Action(s) have been added to this Agenda Item.

Setting a date for the bond election(September 12, 2023)

Setting the amount and purpose of the bond election

Setting maturity limitation

Setting interest rate limitation

Setting polling places

Discussion, motion, and vote on a motion to approve/disapprove modifications to the 540.2 Attendance Policy, second read.

Action(s):

Motion passed:

To approve modifications to the 540.2 Attendance Policy, second read passed with a motion by Steve McCormick and a second by Wayne Richards.

No Action(s) have been added to this Agenda Item.

Vote to approve/disapprove Superintendent Rob Armstrong and his designee as Purchasing Agent for Sapulpa Independent School District, Authorized Representative for all Federal programs including E-Rate and Child Nutrition, and Designated Custodian for the general fund, building fund, child nutrition fund, bond fund, activity fund, all federal programs including E-Rate, all state programs, and all other school programs and activities not listed for the 2023-24 school year.

Action(s):

Motion passed:

To approve Superintendent Rob Armstrong and his designee as Purchasing Agent for Sapulpa Independent School District, Authorized Representative for all Federal programs including E-Rate and Child Nutrition, and Designated Custodian for the general fund, building fund, child nutrition fund, bond fund, activity fund, all federal programs including E-Rate, all state programs, and all other school programs and activities not listed for the 2023-24 school year passed with a motion by Wayne Richards and a second by Steve McCormick.

No Action(s) have been added to this Agenda Item.

Discussion of Student Handbooks as a first read.

Discussion: Student Handbooks were presented for a first read. With the passing of the modifications to the attendance policy, it will be added to the Student Handbooks and submitted for approval at the August BOE Meeting.

Sapulpa High School

Bartlett Academy

Sapulpa Jr. High School

Sapulpa Middle School

Sapulpa Elementary Schools

Virtual--Elementary

Virtual--Secondary

Proposed Executive Session to discuss Personnel listed and to conduct ongoing evaluation of the Superintendent, as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act.

Vote to convene in Executive Session.

Action(s):

Motion passed:

To convene into Executive Session at 12:24 pm passed with a motion by Steve McCormick and a second by Wayne Richards.

No Action(s) have been added to this Agenda Item.

To acknowledge the Board has returned to Open Session.

Discussion: President Larry Hoover acknowledged the Boards return to Open Session at 12:45 pm.

Statement of Executive Session Minutes.

Discussion:

The Board of Education went into Executive Session at 12:24 pm to discuss Personnel as listed and to conduct an ongoing evaluation of the Superintendent, as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act. During the Executive Session, the Board discussed these items and no other items. The Board returned to Open Session at 12:45 pm. Present in Executive Session were Sarah Havenstrite, Steve McCormick, Wayne Richards, Melinda Ryan, Larry Hoover, and Rob Armstrong. No action was taken. This constitutes the minutes of the Executive Session.

Personnel

Vote to approve/disapprove employing Personnel as per attachment.

Action(s):

Motion passed:

To approve employing Personnel as per attachment passed with a motion by Steve McCormick and a second by Wayne Richards.

No Action(s) have been added to this Agenda Item.

Vote to approve/disapprove the 2023 Summer Program Employees as per the attachment.

Action(s):

Motion passed:

To approve the 2023 Summer Program Employees as per the attachment passed with a motion by Steve McCormick and a second by Wayne Richards.

No Action(s) have been added to this Agenda Item.

Vote to accept Resignations received since the last board meeting.

Action(s):

Motion passed:

To accept Resignations received since the last board meeting passed with a motion by Steve McCormick and a second by Wayne Richards.

No Action(s) have been added to this Agenda Item.

Adjournment

Action(s):

Motion passed:

To adjourn at 12:48 pm passed with a motion by Wayne Richards and a second by Steve McCormick.

No Action(s) have been added to this Agenda Item.

July 10, 2023 at 12:00 PM - Regular Meeting of The Board of Education Independent School District Number 33, Creek County

Web Viewer