June 12, 2023 at 12:00 PM - Regular Meeting of The Board of Education Independent School District Number 33, Creek County
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Call the meeting to order and Pledge Allegiance to the Flag.
Discussion:
President Wayne Richards called the meeting to order at 12pm. Asst Superintendent Johnny Bilby lead the Pledge of Allegiance.
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Formal Adoption of the Agenda.
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Motion, discussion, and vote on Motion to formally adopt Agenda.
Action(s):
No Action(s) have been added to this Agenda Item.
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Consent Agenda
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Approval of Board Meeting Minutes.
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5.08.2023-Regular Meeting Minutes
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5.09.2023-Special Meeting Minutes-2014 Bond
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Approval of the 2022-23 General Fund Purchase Order Encumbrance numbers 1026 through 1066.
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Re-approval of the 2022-23 General Fund Purchase Order Encumbrance number 11-1005 for an increase.
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Approval of the 2022-23 Building Fund Purchase Order Encumbrance numbers 260 through 269.
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Re-approval of 2022-23 Building Fund Purchase Order number 21-216 for an increase.
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Approval of the 2022-23 Child Nutrition Fund Purchase Order Encumbrance numbers 85 through 88.
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Approval of the 2022-23 Bond Fund 32 Purchase Order Encumbrance number 26.
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Approval of the 2022-23 Bond Fund 34 Purchase Order Encumbrance number 1.
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Approval of the monthly financial reports of the School Activity Funds account.
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Approval of monthly financial reports of the SPS Endowed Scholarship Accounts, Fund 81.
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Approval of the Treasurer's Report on the status of Funds and Investments.
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Approval of a School Membership with Oklahoma State School Boards Association (OSSBA) for the 2022-23 school year.
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Approval of Assemble Paperless Meeting Subscription with Oklahoma State School Boards Association (OSSBA) for the 2022-23 school year.
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Approval of the 2023-24 OSSBA Policy Services.
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Approval of the 2023-24 OSSBA Superintendent Evaluation tool.
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Approval of renewing the 2023-24 Workers Compensation Insurance with the Oklahoma School Assurance Group (OSAG).
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Approval of renewing the 2023-24 School District Comprehensive Insurance Policy with Oklahoma Schools Insurance Group (OSIG).
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Approval of a 2023-24 Legal Contract with Christina Evans, Orientation and Mobility Specialist.
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Approval of a 2023-24 Legal Contract with Cindy Lumpkin, Consultant, to serve district children with visual disabilities.
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Approval of a 2023-24 Legal Contract with Jeanne Pease to provide consultant services for our hearing-impaired students.
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Approval of 2023-24 Legal Contract with Casey Newman to provide educational audiology consultant services.
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Approval of 2023-24 Legal Contract with Leah Gruns to conduct speech and/or language therapy and related activities for Sapulpa Public Schools.
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Approval of the 2023-24 Legal Contract with Emily Campbell, a School Psychologist, certified to conduct comprehensive evaluations and related activities for Sapulpa Public Schools.
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Approval of the 2023 renewed Contract Agreement for Tiffany Neill, consulting services, and technical assistance through the design of Career Academies with intentional educational pathways.
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Approval of the 2023-24 BorderLAN Security Agreement for internet filtering service and classroom management system.
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Approval of Microsoft Licensing renewal for the 2023-24 school year.
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Approval of the 2023-24 Student Teaching Affiliation Agreement between Grand Canyon University and Sapulpa Public Schools.
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Approval of the 2023-24 renewal of the Ellevation Subscription Agreement with Sapulpa Public Schools.
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Approval for renewal of the 2023-24 GCN Training Quote.
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Approval of the renewal of the 2023-24 Istation Quote.
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Approval of the 2023-24 Buy Board National Purchasing Cooperative Interlocal Participation Agreement.
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Approval of the 2023-24 renewal of Identogo Fingerprint Coupon Codes.
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Approval of the 2023-24 Action Fire Protection proposal for annual inspections and service work.
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Approval of the 2023-24 Lone Star Co-Op Application for Softball, Volleyball, Football, Wrestling, Baseball, Boys and Girls Golf, Soccer, and Tennis.
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Approval of 2023 Perry Weather Subscription.
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Approval to accept payment from Sapulpa Baseball Booster for Steve Irvine, Riley Tincher, JT Rains, and John McPherson 2023-24 Summer Program payments.
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Approval of the following as Sanctioned Clubs of Sapulpa Public Schools:
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Liberty TAPS
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Jefferson Heights TAPS
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Sapulpa Ping Pings Booster Club
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Sapulpa HS Band Booster Club
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Sapulpa HS Baseball Booster Club
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Sapulpa HS Softball Booster Club
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Approval of 2023-24 Believe Fundraiser Agreement, Read-A-Thon for Holmes Park Elementary.
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Approval of a generous donation of $150,000 and Donation Agreement with Jonie Rogers Kante, Ben Kante, and the MakeSense Foundation.
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Approval of a generous donation of $4,000 from Caring Community Friends to be deposited into the General Fund to pay for Summer work on the Book Bus.
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Approval of a generous donation of $1,500 for the FFA Activity Account which was recommended by Greg and Becky Pugmire from the Tim and Phyllis Hershberger Philanthropic Fund, a donor-advised fund at the Oklahoma Methodist Foundation.
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Declaration of Surplus
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Freedom-Old Textbooks/Curriculum Notebooks
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Jefferson Heights
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Old Cafeteria Tables
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Inventory List-Old Textbooks/Curriculum Notebooks
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Liberty -Old Textbooks/Curriculum Notebooks
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Middle School-Old Library Books
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Out of State Activity Trips
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Cross Country-TBD, AR and University of Arkansas
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Cross Country-Joplin, MO
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Liberty Stem Club-Houston/Galveston TX
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Band-Denton, TX
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Approval of Fundraisers as per attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Hearing from the Public
Discussion:
None
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Information & Discussion Items
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2021-22 School Report Card Results
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Chronic Absenteeism
Discussion:
Area of improvement for all sites. Principals are working with Admin to get a plan together to help parents get their kids to school.
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Attendance Policy Review first read.
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2023 School Bond Update
Discussion:
Our Community. Our Future. Teams are moving quickly to get messaging and information out to the community in the hopes of a bond resolution being drafted for July BOE and a vote in late August or early September.
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Superintendent Comments
Discussion:
Mr. Armstrong touched on the generous $150,000 donation made by Jonie Rogers Kante, Ben Kante, and The MakeSense Foundation. This is the first installment of the $250,000 commitment made to the Educational Pathways Project.
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Action Items
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New Business - items not known or foreseen when agenda was posted.
Discussion:
None
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Discussion, motion, and vote on a motion to approve/disapprove modifications to the District's Student Transfer Capacity Numbers.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove modifications to the District's 2023-24 Return to Learn Plan.
Action(s):
No Action(s) have been added to this Agenda Item.
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Proposed executive session to discuss Personnel listed and to conduct ongoing evaluation of the Superintendent, as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act.
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Vote to convene in Executive Session.
Action(s):
No Action(s) have been added to this Agenda Item.
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To acknowledge the Board has returned to Open Session.
Discussion:
President Wayne Richards acknowledged the Board's return to Open Session at 1:08 pm.
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Statement of Executive Session Minutes.
Discussion:
The Board of Education went into Executive Session at 12:57 pm to discuss Personnel as listed and to conduct an ongoing evaluation of the Superintendent, as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act. During the Executive Session, the Board discussed these items and no other items. The Board returned to Open Session at 1:08 pm. Present in the Executive Session were Sarah Havenstrite, Steve McCormick, Melinda Ryan (left at 12:59 pm), Larry Hoover, Wayne Richards, and Rob Armstong. No action was taken. This constitutes the minutes of the Executive Session. |
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Personnel
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Vote to approve/disapprove employing Personnel as per attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove the 2023 Summer Program employees as per the attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove authorizing Ashli Garland to receive sick leave donations from other employees as authorized by Board Policy 736.2 Sick Leave Donation.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove authorizing Denise Hewitt to receive sick leave donations from other employees as authorized by Board Policy 736.2 Sick Leave Donation.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove FMLA request for Ashli Garland, effective May 31, 2023, through August 23, 2023.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove FMLA request for Bethany Davis, effective August 17, 2023, through September 28, 2023.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to accept Resignations received since the last board meeting.
Action(s):
No Action(s) have been added to this Agenda Item.
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Adjournment.
Action(s):
No Action(s) have been added to this Agenda Item.
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