May 8, 2023 at 6:00 PM - Regular Meeting of The Board of Education Independent School District Number 33, Creek County
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Call the meeting to order and Pledge Allegiance to the Flag
Discussion:
President Wayne Richards called the meeting to order at 6 pm. Asst Superintendent Johnny Bilby lead the Pledge of Allegiance.
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Formal Adoption of the Agenda.
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Motion, discussion, and vote on a motion to formally adopt Agenda.
Action(s):
No Action(s) have been added to this Agenda Item.
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Consent Agenda
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Approval of the 4.10.2023 Regular Board Meeting Minutes.
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Approval of the 2022-23 General Fund Purchase Order Encumbrance numbers 987 through 1025.
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Approval of the 2022-23 Building Fund Purchase Order Encumbrance number 243 through 259.
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Approval of the 2022-23 Child Nutrition Fund Purchase Order Encumbrance number 78 through 84.
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Approval of the 2022-23 Bond Fund 31 Purchase Order Encumbrance numbers 6 and 7.
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Approval of the 2022-23 Bond Fund 32 Purchase Order Encumbrance number 25.
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Approval of the 2022-23 Bond Fund 33 Purchase Order Encumbrance number 5.
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Approval of the 2022-23 Sinking Fund 41 Purchase Order Encumbrance number 4.
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Approval of the monthly financial reports of the School Activity Funds Account.
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Approval of the monthly financial reports of the SPS Endowed Scholarship Accounts, Fund 81.
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Approval of the Treasurer's Report on the status of Funds and Investments
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Approval to open contract negotiations with United Sapulpa Educators and United Sapulpa Educators Support Personnel for the 2023-24 school year.
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Approval of the 2023-24 Affiliation Agreement between Northeastern State University and Sapulpa Public Schools for the purpose of providing practical learning and clinical experience for its masters of Science in Counseling.
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Approval of 2023-24 renewal of Preferred Business Systems as the service contract provider for all District copiers.
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Approval of the renewal of the Coke Contract for FY24.
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Approval to renew the 2023-24 SchoolMessenger Communicate Notification System and Web Hosting quote.
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Approval of renewal with ESS, Substitute Staffing Company, for the 2023-24 school year.
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Approval of the 2023-24 Muscogee (Creek) Nation Head Start MOA with Sapulpa Public Schools.
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Approval of 2023-24 renewal of Service Warranty with EMCO Termite & Pest Control Company of Tulsa, INC for Jr. High and High School.
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Approval of the 2023-24 renewal of Service Warranty with EMCO Termite & Pest Control Company of Tulsa, INC for Sapulpa Middle School.
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Approval of the 2023-24 Cummins Sales and Service Planned Maintenance Proposal.
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Re-approval of the 2023-24 Schindler Elevator Estimate to include recognition of the SA services previously purchased in 2021.
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Approval of the 2023 American Heritage Bank Hwy 97 Rivalry Agreement, an Exclusive Title Sponsorship between AHB, Sapulpa Athletics, and Sand Springs Athletics.
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Approval of the 2023 Camp Loughridge Booking Contract: Sapulpa HS Ropes Course.
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Approval of 2023-24 Weaver Drug Testing Lab Service Agreement with Sapulpa Public Schools for Transportation Dept.
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Approval of 2023-24 renewal of Jostens Total Service Agreement with Sapulpa High School.
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Approval of 2023-24 Picture Agreements.
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Sapulpa HS and Jr.High Agreement with Focused
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Sapulpa Middle School Agreement with Focused
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Freedom Elementary Agreement with Focused
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Holmes Park Elementary Agreement with Jostens PIX
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Liberty Stem Academy Agreement with Legacy Studios
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Jefferson Heights Elementary Agreement with Ruth Kelly Studio
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Approval of Okie Kidz Rental Contract for Jefferson Heights Reading Party.
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Approval of a generous donation of $1,000 from the Oklahoma Independent Petroleum Foundation to be used for Sapulpa Schools Math and Science programs.
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Approval of a generous donation of $3,000 by Assurance Restoration to sponsor the fireworks display at the SHS 2023 Graduation Commencement.
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Approval of a generous donation of $9,065 from the Edward E and Helen Turner Bartlett Foundation to be used to cover expenses for the SHS Robotics Team in the 2023 World Championship.
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Approval of the following 2023 Summer Program: It will be instituted pending available funding and adequate staffing/supervision.
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Indian Education Camp
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Out of State Activity Trips
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JROTC
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Camp Perry, OH
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Colorado Springs, CO
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Approval of Fundraisers
Action(s):
No Action(s) have been added to this Agenda Item.
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Hearing from the public
Discussion:
None
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Information and Discussion
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Superintendent Comments
Discussion:
Superintendent Armstrong started his comments by introducing and celebrating the successful seasons of the following groups:
Robotics--Won 2 Regional Titles Pings--Won 2 State Titles and 2 National Titles. They are Multi-National Champions Cheer--Stunt Champions Girls Basketball--5A State Champions Mr.Armstrong shared that State events/games start later this week for Track and Baseball. This week also brings Teacher Appreciation. Next week is the last day of school on May 18, followed by Graduation on May 19. |
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Action Items
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New Business -items not known or foreseen when the agenda was posted.
Discussion:
None
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Discussion, motion, and vote on a motion to approve/disapprove Resolution for Schools and Libraries Universal Services (E-Rate) for 2023-24. This resolution authorizes the filing of the Form 471 applications for the funding year 2023-24 and the payment of the applicant's share upon approval of funding and receipt of services.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove the purchase and implementation of a new Learning Management System, Schoology LMS, and an assessment tool, PowerSchool Performance Matters as per attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Board to consider and take action on a motion approving the renewal of the Sublease Agreement dated May 1, 2015, between the District and Creek County Educational Facilities Authority for the fiscal year ending June 30, 2024, as required under the provisions of the agreement. (Lease Revenue Bond continuance)
Action(s):
No Action(s) have been added to this Agenda Item.
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Proposed Executive Session to discuss the Personnel List as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act.
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Vote to convene in Executive Session
Action(s):
No Action(s) have been added to this Agenda Item.
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To acknowledge the Board has returned to Open Session
Discussion:
President Wayne Richards acknowledged the Boards return to Executive Session at 7:25 pm
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Statement of Executive Session Minutes
Discussion:
The Board of Education went into Executive Session at 7 pm to discuss Personnel as listed as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act. During the Executive Session, the Board discussed these items and no other items. The Board returned to Open Session at 7:25 pm. Present in the Executive Session was Sarah Havenstrite, Melinda Ryan, Larry Hoover, Wayne Richards, Johnny Bilby, and Rob Armstrong. No action was taken. This constitutes the minutes of the Executive Session. |
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Personnel
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Vote to approve/disapprove employing Personnel as per attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove of the rehire of District Certified Staff on a regular continuing contract for 2023-24, provided state and federal funds become available in sufficient amounts to pay their salaries.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove the rehire of District Certified Staff moving from a first-year temporary contract to a second-year temporary contract for 2023-24, provided state and federal funds become available in sufficient amounts to pay their salaries.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove the rehire of District Certified Staff from a second-year temporary contract to a regular continuing contract for 2023-24, provided state and federal funds become available in sufficient amounts to pay their salaries.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove the rehire of District Support Staff on contract for 2023-24 provided state and federal funds become available in sufficient amounts to pay their salaries.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove the 2023-24 employment and contract renewal for District Administrators, Directors, and Coordinators.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove the 2023-24 employment and contract renewal for site Principals, Assistant Principals, and Dean of Students.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove the 2023 Summer Program Employees as per attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to accept Resignations received since the last board meeting.
Action(s):
No Action(s) have been added to this Agenda Item.
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Adjournment
Action(s):
No Action(s) have been added to this Agenda Item.
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