April 10, 2023 at 6:00 PM - Regular Meeting of The Board of Education Independent School District Number 33, Creek County
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Call the meeting to order and Pledge of Allegiance to the flag.
Discussion:
President Wayne Richards called the meeting to order at 6 pm, followed by Asst Superintendent Johnny Bilby leading the Pledge of Allegiance.
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Formal Adoption of the Agenda.
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Motion, discussion, and vote on Motion to formally adopt Agenda.
Action(s):
No Action(s) have been added to this Agenda Item.
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Consent Agenda
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Approval of Meeting Minutes.
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03.06.2023 Regular Meeting Minutes
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Approval of the 2022-23 General Fund Purchase Order Encumbrance numbers 910 through 986.
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Re-approval of 2022-23 General Fund Purchase Order #137 due to increase in cost.
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Re-approval of 2022-23 General Fund Purchase Order #686 due to increase in cost.
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Approval of the 2022-23 Building Fund Purchase Order Encumbrance number 216 through 242.
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Approval of the 2022-23 Child Nutrition Fund Purchase Order Encumbrance numbers 65 through 77.
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Approval of the 2022-23 Bond Fund 32 Purchase Order Encumbrance numbers 23 and 24.
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Approval of the 2022-23 Sinking Bond Fund 41 Purchase Order Encumbrance number 3.
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Approval of the monthly financial reports of the School Activity Funds Account.
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Approval of the monthly financial reports of the SPS Endowed Scholarship Accounts, Fund 81.
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Approval of the Treasurer's Report on the status of Funds and Investments.
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Approval of the 2023-24 MOU between the University of Tulsa, Acting for and on behalf of its Teacher Education Program, and Sapulpa Public Schools.
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Approval of the 2023-24 MOU between Oral Roberts University, Acting for and on behalf of its Teacher Education Program, and Sapulpa Public Schools.
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Approval of 2023-24 Horizon Digitally Enhanced Campus MOU with Sapulpa Public Schools.
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Approval of the 2023-24 School Work Study Agreement between Sapulpa Public Schools and the State of OK Dept of Rehabilitation Services.
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Approval of the 2023-24 MOU renewal between SPS and The Bridges Foundation.
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Approval of the 2023-24 Therapy Works Services contract.
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Approval of the 2023-2024 Schindler Elevator Agreement.
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Approval of the District's Student Transfer Capacity Numbers.
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Approval of 2023-24 renewal of the PowerSchool SearchSoft-McRel-Principal Quote.
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Approval of 2023-24 renewal of the PowerSchool Mizuni Integration Suite Quote.
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Approval of 2023-24 renewal of the PowerSchool Enrollment Registration Quote.
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Approval of 2023-24 renewal of the PowerSchool Maintenance and Support Quote.
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Approval of 2023-24 renewal of the PowerSchool UT Applicant Tracking and TalentEd Records Quote.
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Approval to renew the 2023 Cox WAN Services Agreement.
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Approval of the following 2023 Summer Programs: Each program will be instituted pending available funding and adequate staffing/supervision.
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Summer Academic Programs 9 - 12
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Summer School Programs
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Driver's Education
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Summer Splash/Reading Academy
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Camp Invention
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Extended School Year
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Summer Child Nutrition
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Arts Explore
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Band Camp
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Rookie Camp 8th grade
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SPARK
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School Zone
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Summer Athletic Camps
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EL
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Approval of the 2023 Performance Stage Inc Agreement for the 2023 Graduation Stage.
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Approval of the 2023 Candid Color Photography Agreement for the 2023 Senior Graduation.
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Re-Approval of the 2023 Party Pro Contract for additional materials added for the 2023 Graduation.
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Approval of the 2023-24 Weaver Drug Testing Lab Agreement.
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Approval of the 2023-24 VYPE Agreement with Sapulpa Athletics Department.
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Approval of the 2023-24 BSN Sports Exclusive Supplier Agreement with Sapulpa Public Schools.
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Approval of the 2023 Tournament of Champions Contract for the SPS Varsity Girls Basketball team.
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Approval of a generous anonymous donation of $10,000 to be used for TOY bonuses.
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Declaration of Surplus
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SHS Career Tech Technology
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Holmes Park Elementary-Old Curriculum Books
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Approval of the Out of State Activity Requests as per attachment.
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JROTC-Sandy, UT
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Volleyball-Branson, MO
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Girls Basketball-Ft. Smith, AR
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Robotics-Houston, TX
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Approval of Fundraisers as per attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Hearing from the public
Discussion:
None
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Information and Discussion
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Superintendent Comments
Discussion:
Superintendent Armstrong started his comments by introducing three of Sapulpa's Support Employees of the Year; Deborah Kroll, Transportation, Casey Castleberry, Custodial, and Rachel Burrow, Payroll Specialist. One of these outstanding employees will be named District Support Personnel of the Year at an upcoming event when the District Teacher of the Year is announced. Mr. Armstrong then asked CFO Kenda Terrones to report on the Sinking Fund. It is being monitored closely to make sure the funds are available to make the bond payments due by June 1. See Treasurer's Summary in Consent Agenda Items.
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Secondary Academic Programs
Discussion:
Curriculum Director, Donia Doudican introduced Dr. Neill and shared a little bit about the partnering of Career Academics and Pathways for students to become job/ technical school/college ready through a variation of programs and internships in the community. Dr. Neill expanded on the program possibilities with a couple of slides. See attached.
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Action Items
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New Business-items not known or foreseen when the agenda was posted.
Discussion:
None.
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Discussion, motion, and vote on a motion to approve/disapprove the new Electronic Records, Contracting and Signatures Policy 131, second read.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove the application for temporary appropriations for the 2023-24 fiscal year as per the attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove a Resolution authorizing the sale of the District's General Obligation Building Bonds, Series 2023, and setting forth the following items:
Action(s):
No Action(s) have been added to this Agenda Item.
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Fixing the time and place the bonds are to be sold;
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Fixing the amount of the bonds to mature each year;
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Authorizing the Clerk to give notice of said sale as required by law.
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Discussion, motion, and vote on a motion to approve/disapprove a contract agreement between Sapulpa Public Schools and Tiffany Neill, LLC, for consulting services and technical assistance for the design of Secondary Educational Pathways.
Action(s):
No Action(s) have been added to this Agenda Item.
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Proposed Executive Session to discuss Personnel as listed, hiring of a Head Basketball Coach, and conduct an ongoing evaluation of the Superintendent as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act.
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Vote to convene in Executive Session
Action(s):
No Action(s) have been added to this Agenda Item.
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To acknowledge the Board has returned to Open Session
Discussion:
President Wayne Richards acknowledged the Board's return to Open Session at 7 pm.
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Statement of Executive Session Minutes
Discussion:
The Board of Education went into Executive Session at 6:46 pm to discuss Personnel as listed, hiring of a Head Basketball Coach, and conduct an ongoing evaluation of the Superintendent, as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act. During the Executive Session, the Board discussed these items and no other items. The Board returned to Open Session at 7 pm. Present in the Executive Session were Steve McCormick, Melinda Ryan, Larry Hoover, Wayne Richards, and Rob Armstrong. No action was taken. This constitutes the minutes of the Executive Session. |
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Personnel
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Vote to approve/disapprove employing Personnel as per attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove FMLA for Celia Granillo, effective March 20, 2023, through May 23, 2023.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove FMLA for Allison Parks, effective April 26, 2023, through May 23, 2023.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove FMLA for Nichell Searcy, effective April 03, 2023, through May 23, 2023.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove the Superintendent's recommendation to hire a Head Coach for Boys Basketball.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to accept Resignations received since the last board meeting.
Action(s):
No Action(s) have been added to this Agenda Item.
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Adjournment
Action(s):
No Action(s) have been added to this Agenda Item.
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