June 13, 2022 at 12:00 PM - Regular Meeting of The Board of Education Independent School District Number 33, Creek County
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Call the meeting to order and Pledge Allegiance to the Flag.
Discussion:
President McCormick called the meeting to order at 12 pm. Assitant Superintendent Johnny Bilby led the Pledge of Allegiance.
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Formal Adoption of the Agenda.
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Motion, discussion, and vote on Motion to formally adopt Agenda.
Action(s):
No Action(s) have been added to this Agenda Item.
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Consent Agenda
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Approval of 5.09.2022 Regular Board Meeting Minutes.
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Approval of the 2021-22 General Fund Purchase Order Encumbrance numbers 911 through 968.
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Re-approval of the 2021-22 General Fund Purchase Order Encumbrance number 910.
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Approval of the 2021-22 Building Fund Purchase Order Encumbrance numbers 225 through 243.
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Approval of the 2021-22 Child Nutrition Fund Purchase Order Encumbrance numbers 86 through 93.
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Approval of the 2021-22 Bond Fund 31 Purchase Order Encumbrance number 25.
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Approval of the 2021-22 Bond Fund 32 Purchase Order Encumbrance number 56.
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Approval of the 2021-22 Bond Fund 39 Purchase Order Encumbrance number 1.
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Approval of the monthly financial reports of the School Activity Funds account.
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Approval of the Treasurer's Report on the status of Funds and Investments.
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Approval of a School Membership with Oklahoma State School Boards Association (OSSBA) for the 2022-23 school year.
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Approval of Assemble Paperless Meeting Subscription with Oklahoma State School Boards Association (OSSBA) for the 2022-23 school year.
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Approval of the 2022-23 OSSBA Policy Services.
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Approval of the 2022-23 OSSBA Superintendent Evaluation tool.
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Approval of renewing the 2022-23 Workers Compensation Insurance with the Oklahoma School Assurance Group (OSAG).
Action(s):
No Action(s) have been added to this Agenda Item.
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Approval of renewing the 2022-23 School District Comprehensive Insurance Policy with Oklahoma Schools Insurance Group (OSIG).
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Approval of a 2022-23 Muscogee (Creek) Nation Local Head Start Agreement for special education services.
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Approval of a 2022-23 Legal Contract with Christina Evans, Orientation and Mobility Specialist.
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Approval of a 2022-23 Legal Contract with Cindy Lumpkin, Consultant, to serve district children with visual disabilities.
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Approval of a 2022-23 Legal Contract with Jeanne Pease to provide consultant services for our hearing-impaired students.
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Approval of 2022-23 Legal Contract with Casey Newman to provide educational audiology consultant services.
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Approval of 2022-23 Legal Contract with Leah Gruns to conduct speech and/or language therapy and related activities for Sapulpa Public Schools.
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Approval of the 2022-23 BorderLAN Security Agreement for internet filtering service and classroom management system.
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Approval of Microsoft Licensing renewal for the 2022-23 school year.
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Approval of renewal for the E-Rate Letter of Agency, authorizing Kellogg and Sovereign Consulting to act on our behalf for the 2023-24 e-rate cycle.
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Approval of 2022-23 Subscription Renewal with Vernon Florence Consulting Company.
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Approval of the 2022-23 renewal of the Ellevation Subscription Agreement with Sapulpa Public Schools.
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Approval for renewal of the 2022-23 GCN Training Quote.
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Approval for renewal of the 2022-23 PowerSchool Maintenance, Support, and Hosting quote.
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Approval for renewal of the 2022-23 PowerSchool SearchSoft-McRel-Principal quote.
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Approval of the renewal of the 2022-23 Seesaw contract.
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Approval of the renewal of the 2022-23 Istation Quote.
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Approval of renewal for the 2022-23 School Messenger Communicate notification system quote.
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Approval of renewal for 2022-23 School Messenger Presence website content management system quote.
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Approval of the 2022-23 Buy Board National Purchasing Cooperative Interlocal Participation Agreement.
Discussion:
No action. More information is requested.
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Approval of the 2022-23 Action Fire Protection proposal for annual inspections and service work.
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Approval of the 2022-23 Athletic Training Services Donation Agreement through Tulsa Bone & Joint.
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Approval of the 2022-23 Lone Star Co-Op Application for Softball, Volleyball, Football, Wrestling, Baseball, Boys and Girls Golf, Soccer, and Tennis.
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Approval of the Camp Loughridge Booking Contract for the 2022 Student Leadership Retreat.
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Approval of 2022 Perry Weather Subscription.
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Approval to accept payment from Sapulpa Baseball Booster for Steve Irvine and Chad Nichols 2022-23 Summer Program payments.
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Approval of 2022-23 Equipment Maintenance Agreement renewal quote between Service Solved and Holmes Park Elementary.
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Approval of the following as Sanctioned Clubs of Sapulpa Public Schools:
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Liberty TAPS
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Jefferson Heights TAPS
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Sapulpa Ping Pings Booster Club
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Sapulpa HS Band Booster Club
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Sapulpa HS Baseball Booster Club
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Sapulpa HS Softball Booster Club
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Sapulpa FFA Booster Club
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Out of State Activity Trips
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Approval of Fundraisers as per attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
APPROVAL OF: A. 5.09.2022 BOE Meeting Minutes, B. 2021-2022 General Fund Purchase Order Encumbrance Numbers, C. Re-approval of 2021-2022 General Fund Purchase Order Encumbrance Number 910, D. 2021-2022 Building Fund Purchase Order Encumbrance Numbers, E. 2021-2022 Child Nutrition Fund Purchase Order Encumbrance Numbers, F 2021-2022 Bond Fund 31 Purchase Order Encumbrance Numbers, G. 2021-2022 Bond Fund 32 Purchase Order Encumbrance Numbers, H. 2021-2022 Bond Fund 39 Purchase Order Encumbrance Numbers, I. School Activity Fund Accounts, J. Treasurer's Report, K. OSSBA School Membership, L. OSSBA Assemble Paperless Meeting, M. OSSBA Policy Services, N. OSSBA Superintendent Eval Tool, O and P approved separately, Q. NACT Local Head Start Agreement-special services, R. Legat Contract Christina Evans, S. Legal Contract Cindy Lumpkin, T. Legal Contract Jeanne Pease, U. Legal Contract Casey Newman, V. Legal Contract Leah Gruns, W. BorderLAN Security Agreement, X. Microsoft Licensing, Y. E-rate Letter of Agency, Z. Subscription renewal with Vernon Florence Consulting Co, AA. Ellevation Subscription Agreement, AB. GCN Training Quote, AC. PowerSchool Maintenance, Support, and Hosting Quote, AD. PowerSchool Searchsoft-McRel-Principal Quote, AE. Seesaw Contract, AF. Istation Quote, AG. School Messenger Communication Quote, AH. School Messenger Website Quote, AI. NO ACTION, AJ. Action Fire Proposal, AK. Tulsa Bone & Joint donation Athletic Training Services, AL. Lone Star Co-Op Application, AM. Camp Loughridge Student Leadership Retreat Contract, AN. Perry Weather Subscription, AO. Acceptance of Baseball payment from Booster for Irvine and Nichols, AP. HPE Equipment Maintenance Agreement, AQ. Sanctioned Clubs, AR. Out of State Activity Trips, AS. Fundraisers.
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Hearing from the Public
Discussion:
None
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Information & Discussion Items
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566 Wellness Policy, first read
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Superintendent Comments
Discussion:
Superintendent Rob Armstong started his comments by welcoming everyone. Then he gave a wrap-up of the 2022 school year. Graduation was successful; no rain. June, July, and August will begin opening the 2023 school year. Summer programs have started and are going great. Due to recent occurrences, extra safety and security measures are being looked at and discussed. More on that to come.
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Action Items
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New Business - items not known or foreseen when agenda was posted.
Discussion:
None
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Discussion, motion, and vote on a motion to approve/disapprove modifications to the District's Student Transfer policy.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove of updating the Sapulpa Public Schools Concussion Protocol.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove modifications to the District's 2022-23 Return to Learn Plan.
Action(s):
No Action(s) have been added to this Agenda Item.
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Proposed executive session to discuss Personnel listed and to conduct ongoing evaluation of the Superintendent, as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act.
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Vote to convene in Executive Session.
Action(s):
No Action(s) have been added to this Agenda Item.
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To acknowledge the Board has returned to Open Session.
Discussion:
President McCormick acknowledged the Board's return to Open Session at 1:13 pm.
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Statement of Executive Session Minutes.
Discussion:
The Board of Education went into Executive Session at 12:50 pm to discuss Personnel as listed and to conduct ongoing evaluation of the Superintendent, as authorized by 25 O.S. Section 307 (B)(1) of the Oklahoma Open Meeting Act. During the Executive Session, the Board discussed these items and no other items. The Board returned to Open Session at 1:13 pm. Present in the Executive Session were Sarah Havenstrite, Melinda Ryan, Larry Hoover, Wayne Richards, Steve McCormick, and Rob Armstrong. No action was taken. This constitutes the minutes of the Executive Session.
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Personnel
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Vote to approve/disapprove employing Personnel as per attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove FMLA request for Stephanie Kiesau, effective April 22, 2022, through June 05, 2022.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove the 2022 Summer Program employees as per attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove authorizing Amanda Castleberry to receive sick leave donations from other employees as authorized by Board Policy 736.2 Sick Leave Donation.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to accept Resignations received since the last board meeting.
Action(s):
No Action(s) have been added to this Agenda Item.
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Adjournment.
Action(s):
No Action(s) have been added to this Agenda Item.
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