April 11, 2022 at 6:00 PM - Regular Meeting of The Board of Education Independent School District Number 33, Creek County
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Call the meeting to order and Pledge of Allegiance to the flag.
Discussion:
The meeting was called to order at 6 pm by Vice President Wayne Richards. Assistant Superintendent Johnny Bilby then led the Pledge of Allegiance.
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Formal Adoption of the Agenda.
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Motion, discussion, and vote on Motion to formally adopt Agenda.
Action(s):
No Action(s) have been added to this Agenda Item.
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Consent Agenda
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Approval of Meeting Minutes.
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03.07.2022 Regular Meeting Minutes
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Approval of the 2021-22 General Fund Purchase Order Encumbrance numbers 791 through 874.
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Re-approval of 2021-22 General Fund Purchase Order number 588.
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Approval of the 2021-22 Building Fund Purchase Order Encumbrance number 179 through 201.
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Approval of the 2021-22 Child Nutrition Fund Purchase Order Encumbrance numbers 75 through 79.
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Approval of the 2021-22 Bond Fund 31 Purchase Order Encumbrance numbers 19 through 21.
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Approval of the 2021-22 Bond Fund 32 Purchase Order Encumbrance numbers 48 through 54.
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Approval of the 2021-22 Bond Fund 33 Purchase Order Encumbrance number 34.
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Approval of the monthly financial reports of the School Activity Funds Account.
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Approval of the Treasurer's Report on the status of Funds and Investments.
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Approval of the following 2022 Summer Programs
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Summer Academic Programs 9 - 12
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Summer School Programs
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Driver's Education
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Summer Splash/Reading Academy
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Camp Invention
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Extended School Year
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Summer Child Nutrition
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Arts Explore
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Band Camp
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Rookie Camp 8th grade
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SPARK
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School Zone
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Summer Athletic Camps
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EL
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Approval of the 2022-23 School Work Study Agreement between Sapulpa Public Schools and the State of OK Dept of Rehabilitation Services.
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Approval of the 2022-23 MOU between the University of Tulsa, Acting for and on behalf of its Teacher Education Program, and Sapulpa Public Schools.
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Approval of the 2022-23 MOU between Oral Roberts University, Acting for and on behalf of its Teacher Education Program, and Sapulpa Public Schools.
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Approval to renew the 2022-23 SchoolMessenger Communicate Notification program.
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Approval of the 2022-23 MOU renewal between SPS and The Bridges Foundation.
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Approval of Municipal Accounting System (MAS) Software Sevice Agreement for the 2022-23 school year.
Action(s):
No Action(s) have been added to this Agenda Item.
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Approval of the 2022-2023 Schindler Elevator Agreement.
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Approval of the 2022-23 Therapy Works Services contract.
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Approval of the 2022 MOU between Sapulpa Public Schools and United Sapulpa Educators (USE).
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Approval of the 2022 MOU between Sapulpa Public Schools and United Sapulpa Educators-Education Support Personnel (USE-ESP).
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Approval of renewal with ESS, Substitute Staffing Company, for the 2022-23 school year.
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Approval of the 2022 Hance Pyrotechnics Agreement for 2022 Senior Graduation.
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Approval of the 2022 Performance Stage Inc Agreement for the 2022 Graduation Stage.
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Approval of the 2022 Party Pro Rental Contract for the 2022 Senior Graduation (chairs).
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Approval of the 2022 Candid Color Photography Agreement for the 2022 Senior Graduation.
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Approval of the 2022 American Heritage Bank Hwy 97 Rivalry Agreement, an Exclusive Title Sponsorship between AHB, Sapulpa Athletics, and Sand Springs Athletics.
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Approval of the 2022-23 Weaver Drug Testing Lab Agreement.
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Approval of the 2022-23 VYPE Agreement with Sapulpa Athletics Department.
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Approval of the 2022-23 YURVIEW Television Agreement for the Sand Springs Football game.
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Approval of the 2022-23 BSN Sports Exclusive Supplier Agreement with Sapulpa Public Schools.
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Approval of the 2022 Neosho Holiday Classic Basketball Contract for Boys Basketball.
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Approval of the 2022 Tournament of Champions and Tulsa Public Schools Contract for the SPS Varsity Girls Basketball team.
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Declaration of Surplus
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Athletics--Football Scoreboard at Collins Stadium
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Approval of Fundraisers as per attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Hearing from the public
Discussion:
None
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Information and Discussion
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Superintendent Comments
Discussion:
Superintendent Mr. Armstrong opened his comments with the good news of a potential increase in the carryover for the next school year due to the March Ad Valorem increase. He also shared news of a grant that has been given to help with tutoring students that may be behind in learning due to the pandemic. Reports show that a lot of parents/students are taking advantage of these tutoring opportunities. There are 27 days of instruction left in the 2021-22 school year. Lots of end of the year activities to get through.
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Action Items
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New Business-items not known or foreseen when the agenda was posted.
Discussion:
None
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Discussion, motion, and vote on a motion to approve/disapprove Resolution for Schools and Libraries Universal Services (E-Rate) for 2022-23. This resolution authorizes the filing of the Form 471 applications for the funding year 2022-23 and the payment of the applicant's share upon approval of funding and receipt of services.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove the agreements between Sapulpa Public Schools and E-Rate bid awarded vendors for the 2022-23 school year. A. Accept and approve pricing for Wireless Access Points and Network Switch Agreements between SPS and Next Step Innovations. B. Accept and approve Internet and WAN (Wide Area Network) Agreements between SPS and Cox Business at a cost of $142.50 per month.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove the application for temporary appropriations for the 2022-23 fiscal year as per attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove modifications to the district's Student Transfer policy.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The Jr. High Capacity number was increased by 5
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Discussion, motion, and vote on a motion to approve/disapprove the award to Bank of Oklahoma, Zach Robinson to provide Bond Financial Consultation Services for the 2023 Bond Series.
Action(s):
No Action(s) have been added to this Agenda Item.
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Proposed Executive Session to discuss Personnel as listed and to conduct an ongoing evaluation of the Superintendent as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act.
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Vote to convene in Executive Session
Action(s):
No Action(s) have been added to this Agenda Item.
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To acknowledge the Board has returned to Open Session
Discussion:
Vice President Wayne Richards acknowledged the Board's return to Open Session at 6:49 pm.
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Statement of Executive Session Minutes
Discussion:
The Board of Education went into Executive Session at 6:20 pm to discuss Personnel as listed and to conduct an ongoing evaluation of the Superintendent, as authorized by 25 O.S. Section 307 (B)(1) of the Oklahoma Open Meeting Act. During Executive Session, the Board discussed these items and no other items. The Board returned to Open Session at 6:49 pm. Present in the Executive Session were Melinda Ryan, Larry Hoover, Wayne Richards, and Rob Armstrong. No action was taken. This constitutes the minutes of the Executive Session.
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Personnel
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Vote to approve/disapprove employing Personnel as per attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove FMLA for Renee Ensign, effective May 12, 2022, through May 23, 2022.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to accept Resignations received since the last board meeting.
Action(s):
No Action(s) have been added to this Agenda Item.
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Adjournment
Action(s):
No Action(s) have been added to this Agenda Item.
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