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December 9, 2019 at 6:00 PM - Regular Meeting of The Board of Education Independent School District Number 33, Creek County

Minutes
Call the meeting to order and Pledge of Allegiance to the American Flag
Discussion:  President Larry Hoover called the meeting to order at 6 pm. Mr. Roger Johnson, Holmes Park Elementary Principal, introduced the Howling Huskies to lead the Pledge of Allegiance. The Howling Huskies performed before the Board Meeting, sharing some Christmas cheer. 
Formal Adoption of the Agenda
Motion, discussion, and vote on motion to formally adopt Agenda.
Action(s):
To formally adopt Agenda, minus Item I for discussion passed with a motion by Melinda Ryan and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Consent Agenda
Approval of the BOE Meeting Minutes.
11.11.2019-Regular BOE Meeting Minutes
Approval of 2019-20 General Fund Purchase Order Encumbrance numbers 633 through 715.
Approval of 2019-20 Building Fund Purchase Order Encumbrance numbers 116 and 117.
Approval of 2019-20 Child Nutrition Fund Purchase Order Encumbrance numbers 60 through 63.
Approval of 2019-20 Bond Fund (Lease Revenue) Purchase Order Encumbrance number 5.
Approval of Bond Fund 33 Purchase Order Encumbrance numbers 55 through 59.
Approval of Insurance Fund 86 Purchase Order Encumbrance number 22.
Approval of the monthly financial reports of the School Activity Funds account.
Approval of the Treasurer's Report on the status of Funds and Investments.
Action(s):
To approve Consent Agenda Item I passed with a motion by Melinda Ryan and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Approval of SchoolMessenger Renewal with Sapulpa Public Schools (Presence Service-Website).
Approval of 2019-20 Ellevation Subscription Agreement with SPS.
Approval of the continuation of Section 125 Plan through American Fidelity and approve electronic signature by Kenda Terrones as the contact. 
Approval of Choir Tour Agreement with American Classic for the Three Day San Antonio Bluebonnet Classic Festival for the 2019-20 school year.
Approval of Out-of-State Activity Trips as per attachment.
Approval of Fundraisers as per attachment.
Action(s):
To approve Consent Agenda Items A-O, minus I passed with a motion by Steve McCormick and a second by Sarah Havenstrite.
No Action(s) have been added to this Agenda Item.
Hearing from the Public
Discussion:  Yes. Board President Larry Hoover made a brief announcement regarding the procedures, as well as the time limit, five minutes, that a speaker must follow to address the board. Carla Cale, a school employee/parent, addressed Policy 544.1.3 Student Activity Drug Testing. She was one of two people to submit a request to speak. The second person did not appear.
Information and Discussion Items
Superintendent Comments
Discussion:  Superintendent Armstrong kicked of his comments by giving a big thank you to the Howling Huskies for their performance and wished them luck as they perform on Saturday at the Oilers hockey game. He then introduced Athletic Director Michael Rose to discuss the upcoming 5A Schedule. 

Mr. Rose started out by reminding everyone that no sports are effected for the 2019-20 school year. For the next school year, football will drop to 5A and remain there for 2 years. Other sports that will drop are Basketball, Cross Country, Volleyball, Cheer, Tennis, Golf, Track, and Slow Pitch Softball. Other Sports such as Baseball, Wrestling, Fast-Pitch, and Soccer, will remain 6A until 2022-23. These sports just redistricted. 
SchoolSpace Rentals/Prices
Discussion:  Gideon Seaman, IT Director, presented a slide to show the current website to rent spaces available in the District. Prices were looked at in comparison to surrounding Districts. Two items were said to be looked at for future presentations, updating Policy 604.1 Fee Schedule and pricing for both non-profit and profit groups. 
Instructional-Benchmarks/ A-F Report Card Data
Discussion:  Kim Castaldi and Donia Doudican were excited to report that all the elementary sites had improved and one site, Jefferson Heights, by TWO grades!! The secondary level had one site remain the same and the other two drop by one grade. So many indicators play a part in the final grade but the section that is hurting each site the most is the Chronic Absenteeism. Discussions have begun on what we can do to get student's absences to decrease throughout the District. 
Discussion on updating Policy 544.1.3 Student Activity Drug Testing, as a first read. 
Discussion:  Assistant Superintendent Johnny Bilby presented revisions to the first, second, and third offenses which included adding a mentor relationship for an offending student, pushing back the number of days for the follow-up test, and the opportunity to reduce the number of days a student-athlete is suspended from competition.
Action Items
New Business - items not known or foreseen when agenda was posted.
Discussion:  None.
Discussion, motion, and vote on a motion to approve/disapprove the State-Local Agreement with the Oklahoma Department of Emergency Management as per attachment. 
Action(s):
To approve the State-Local Agreement with the Oklahoma Department of Emergency Management as per attachment passed with a motion by Melinda Ryan and a second by Sarah Havenstrite.
No Action(s) have been added to this Agenda Item.
Discussion, consideration, and vote to adopt a resolution declaring the following real estate to be surplus to the needs of the District and authorizing the Superintendent to offer the real estate for public sale: Lot 22 in Block 11 in Burnett Addition to Sapulpa, Creek County, Oklahoma
Action(s):
To adopt a resolution declaring the following real estate to be surplus to the needs of the District and authorizing the Superintendent to offer the real estate for public sale: Lot 22 in Block 11 in Burnett Addition to Sapulpa, Creek County, Oklahoma passed with a motion by Melinda Ryan and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Discussion, motion, and vote on a motion to update 566 Wellness Policy, second read.
Action(s):
To update 566 Wellness Policy passed with a motion by Wayne Richards and a second by Sarah Havenstrite.
No Action(s) have been added to this Agenda Item.
Proposed Executive Session to discuss Personnel listed as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act.
Vote to convene in Executive Session.
Action(s):
To convene in Executive Session at 7:10 pm passed with a motion by Melinda Ryan and a second by Larry Hoover.
No Action(s) have been added to this Agenda Item.
To acknowledge the Board has returned to Open Session.
Discussion:  President Hoover acknowledged the Board's return to Open Session at 7:16 pm.
Statement of Executive Session Minutes.
Discussion:  The Board of Education went into Executive Session at 7:10 pm to discuss Personnel as listed as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act. During the Executive Session, the Board discussed these items and no other items. The Board returned to Open Session at 7:16 pm.
Present in Executive Session were Sarah Havenstrite, Wayne Richards, Melinda Ryan, Larry Hoover, and Rob Armstrong. 

No action was taken. This constitutes the minutes of the Executive Session. 
 
Personnel
Vote to approve/disapprove employing Personnel as per attachment.
Action(s):
To approve employing Personnel as per attachment passed with a motion by Wayne Richards and a second by Sarah Havenstrite.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove FMLA request for Kelli Abbey effective January 6, 2020, through March 20, 2020.
Action(s):
To approve FMLA request for Kelli Abbey effective January 6, 2020, through March 20, 2020 passed with a motion by Sarah Havenstrite and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Vote to accept Resignations received since the last board meeting.
Action(s):
To accept Resignations received since the last board meeting passed with a motion by Sarah Havenstrite and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Adjournment
Action(s):
To adjourn at 7:19 pm passed with a motion by Melinda Ryan and a second by Sarah Havenstrite.
No Action(s) have been added to this Agenda Item.
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