Public Meeting Minutes: September 14, 2021 at 6:00 PM - Regular Meeting of The Board of Education Independent School District Number 33, Creek County

Call the meeting to order and Pledge of Allegiance to the American Flag.

Discussion: President Steve McCormick called the meeting to order at 6 pm. Asst. Superintendent Johnny Bilby lead the Pledge of Allegiance.

Formal Adoption of the Agenda

Motion, discussion, and vote on motion to formally adopt the Agenda.

Action(s):

Motion passed:

To formally adopt the Agenda passed with a motion by Melinda Ryan and a second by Wayne Richards.

No Action(s) have been added to this Agenda Item.

Consent Agenda

Approval of Board Minutes.

8.09.2021-Regular BOE Meeting

Approval of 2021-22 General Fund Purchase Order encumbrance numbers 181 through 294.

Approval of 2021-22 Building Fund Purchase Order encumbrance numbers 74 through 100.

Approval of 2021-22 Child Nutrition Fund Purchase Order encumbrance numbers 40 and 46.

Approval of the 2021-22 Bond Fund 31 Purchase Order Encumbrance number 4 through 7.

Approval of the 2021-22 Bond Fund 32 Purchase Order Encumbrance numbers 9 through 20.

Approval of the 2021-22 Bond Fund 33 Purchase Order Encumbrance numbers 14 and 26.

Approval of the monthly financial reports of the School Activity Funds account.

Approval of the Treasurer's Report on the status of Funds and Investments.

Approval of the 2021-22 Gifted and Talented Local Advisory Committee recommended by the Superintendent as per attachment.

Approval of Page Freezer Contract renewal for the 2021-22 school year.

Approval of 2021-22 MOU between CREOKS and Sapulpa Public Schools.

Approval of Amendment to Follett Destiny Solution agreement to add Bartlett Academy as a Licensed School Site.

Approval 2021-22 Acellus CybrSchool Agreement with Sapulpa Public Schools.

Approval of 2021-22 Accreditation Statuses for SPS School District.

Approval of Drop Out Report for the 2019 school year.

Approval of College Remediation Rates for 2019.

Approval of Sapulpa Public School's decision to choose the ACT for our College and Career Readiness Assessment.

Approval of 2021-22 Equipment Placement Agreement between Coke and Sapulpa Public Schools (Sapulpa HS Band Boosters).

Approval of the 2021-22 MOU between Tribal Education Departments National Assembly, Muskogee Creek Department of Education and Training, and Sapulpa Public Schools.

Approval of the 2021-22 Estimate of Needs.

Approval of a generous donation of $4,000 to the football program for the purchase of knee braces from AG47 LLC.

Approval of a generous donation of $450 from the Oklahoma Society Daughters of the American Revolutionary for the Revolutionary Days Event.

Declaration of Surplus

Athletics-Metal Barricades

Approval of Fundraisers as per attachment.

Action(s):

Motion passed:

To approve Consent Agenda items A through Y passed with a motion by Wayne Richards and a second by Melinda Ryan.

No Action(s) have been added to this Agenda Item.

Hearing from the Public

Discussion: None

Information & Discussion Items

Enrollment Report

Discussion: Assistant Superintendent Johnny Bilby reported that the District is up by 155 students compared to last school year Oct. 1 count. 3707 students. This is the largest number in 3 years.

Superintendent Comments

Discussion: Superintendent Armstrong went over the Estimate of Needs which sets legal spending limits. Attachment can be found under the Consent Agenda items. Classes going well. Fall Teams doing well. Homecoming is next week. Fabulous start to the school year. Students and Staff are happy to be in -person.

Action Items

New Business - items not known or foreseen when agenda was posted.

Discussion: None

Discussion, motion, vote on a motion to approve/disapprove the 2020-21 Student Handbooks, second read.

Action(s):

Motion passed:

To approve the 2020-21 Student Handbooks, second read, passed with a motion by Wayne Richards and a second by Sarah Havenstrite.

No Action(s) have been added to this Agenda Item.

Sapulpa High School

Bartlett Academy

Sapulpa Jr. High School

Sapulpa Middle School

Sapulpa Elementary Schools

Virtual Programs Handbook.

Discussion, motion, and vote on a motion to approve/disapprove of modifying Policy 469.

Action(s):

Motion passed:

To approve of modifying Policy 469 with the addition of the word quarantine in the first paragraph and the word paid in the second paragraph passed with a motion by Melinda Ryan and a second by Wayne Richards.

No Action(s) have been added to this Agenda Item.

Discussion, motion, vote on a motion to approve/disapprove of modifying Policy 746.

Action(s):

Motion passed:

To approve of modifying Policy 746 with the addition of the word quarantine in the first paragraph and the word paid in the second paragraph passed with a motion by Melinda Ryan and a second by Sarah Havenstrite.

No Action(s) have been added to this Agenda Item.

Discussion, consideration, and possible vote to approve/disapprove any modifications to the District Return to Learn Plan.

Action(s):

Motion 1 Unseconded:

To modify our 2021-22 Return to Learn Plan to follow the recommendations for masking as set out in Tulsa County guidance, that being if you are in red/orange level, mask be required, and students can choose opt-out forms for one of the three reasons, personal, medical, or religious, give them an armband to say they have their exemption form effective next Monday Unseconded with a motion by Melinda Ryan.

Motion 2 passed:

To update the Return to Learn Plan 2021-22 with the language of District may quarantine a school, grade, or class as conditions warrant passed with a motion by Steve McCormick and a second by Wayne Richards.

No Action(s) have been added to this Agenda Item.

Proposed Executive Session to discuss Personnel as listed and to conduct ongoing evaluation of the Superintendent as authorized by 25 O.S. Section 307 (B)(1) of the Oklahoma Open Meeting Act.

Vote to convene in Executive Session.

Action(s):

Motion passed:

To convene in Executive Session at 6:44 pm passed with a motion by Melinda Ryan and a second by Sarah Havenstrite.

No Action(s) have been added to this Agenda Item.

To acknowledge the Board has returned to Open Session.

Discussion: President McCormick acknowledged the Boards return to Open Session at 7:10 pm.

Statement of Executive Session Minutes.

Discussion: The Board of Education went into Executive Session at 6:44 pm to discuss Personnel as listed and to conduct ongoing evaluation of the Superintendent, as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act. During the Executive Session, the Board discussed these items and no other items. The Board returned to Open Session at 7:10 pm. Present in Executive Session were Sarah Havenstrite, Melinda Ryan, Wayne Richards, Steve McCormick, and Rob Armstrong. No action was taken. This constitutes the minutes of the Executive Session.

Personnel

Vote to approve/disapprove Employing Personnel as per attachment.

Action(s):

Motion passed:

To approve Employing Personnel as per attachment passed with a motion by Wayne Richards and a second by Melinda Ryan.

No Action(s) have been added to this Agenda Item.

Vote to approve/disapprove determining Highly Qualified status on Computer Teachers as per Attachment.

Action(s):

Motion passed:

To approve determining Highly Qualified status on Computer Teachers as per attachment passed with a motion by Wayne Richards and a second by Sarah Havenstrite.

No Action(s) have been added to this Agenda Item.

Vote to approve/disapprove Athletic Department Coaches for the 2021-22 school year as per attachment.

Action(s):

Motion passed:

To approve Athletic Department Coaches for the 2021-22 school year as per attachment passed with a motion by Sarah Havenstrite and a second by Wayne Richards.

No Action(s) have been added to this Agenda Item.

Vote to approve/disapprove of hiring Adjunct Coaches for the 2021-22 school year as per attachment.

Action(s):

Motion passed:

To approve of hiring Adjunct Coaches for the 2021-22 school year as per attachment passed with a motion by Sarah Havenstrite and a second by Wayne Richards.

No Action(s) have been added to this Agenda Item.

Vote to approve/disapprove Medical Leave request for Carmesha Williamson, effective August 23, 2021, through September 30, 2021.

Action(s):

Motion passed:

To approve Medical Leave request for Carmesha Williamson, effective August 23, 2021, through September 30, 2021 passed with a motion by Melinda Ryan and a second by Wayne Richards.

No Action(s) have been added to this Agenda Item.

Vote to approve/disapprove FMLA request for Emelia Gooch, effective September 15, 2021, through December 8, 2021.

Action(s):

Motion passed:

To approve FMLA request for Emelia Gooch, effective September 15, 2021, through December 8, 2021 passed with a motion by Wayne Richards and a second by Sarah Havenstrite.

No Action(s) have been added to this Agenda Item.

Vote to accept Resignations received since the last board meeting.

Action(s):

Motion passed:

To accept Resignations received since the last board meeting passed with a motion by Wayne Richards and a second by Sarah Havenstrite.

No Action(s) have been added to this Agenda Item.

Adjournment

Action(s):

Motion passed:

To adjourn at 7:14 pm passed with a motion by Melinda Ryan and a second by Wayne Richards.

No Action(s) have been added to this Agenda Item.

September 14, 2021 at 6:00 PM - Regular Meeting of The Board of Education Independent School District Number 33, Creek County

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