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November 11, 2019 at 6:00 PM - Regular Meeting of The Board of Education Independent School District Number 33, Creek County

Minutes
Call the meeting to order and Pledge of Allegiance to the American Flag
Discussion:  President Hoover called the meeting to order at 6 pm followed by Major Jerry Swepston leading the Pledge of Allegiance. 
Formal Adoption of the Agenda
Motion, discussion, and vote on motion to formally adopt the Agenda.
Action(s):
To formally adopt the Agenda passed with a motion by Melinda Ryan and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Consent Agenda
Approval of the BOE Meeting Minutes.
10.14.2019 Regular BOE Meeting Minutes.
10.31.2019 Special BOE Meeting Minutes.
Approval of 2019-20 General Fund Purchase Order encumbrance numbers 533 through 632.
Approval of 2019-20 Building Fund Purchase Order encumbrance numbers 106 through 115.
Approval of 2019-20 Child Nutrition Fund Purchase Order encumbrance number 56 through 59.
Approval of 2019-20 Bond Fund 33 Purchase Order Encumbrance numbers 52 through 54.
Approval of the monthly financial reports of the School Activity Funds account.
Approval of the Treasurer's Report on the status of Funds and Investments.
Approval of MTI License Agreement for all-school musical.
Approval of a resolution to the County Election Board calling for the annual school election.
Approval of 2019-20 renewal of PowerSchool EMS feature, Service Agreement.
Approval of SPS GT Plan that has been approved by OK SDE.
Approval of $3,000 donation from the Sapulpa Ardagh Group Plant to help with the S.T.E.M Program, Activity Account. 
Approval of awards from Assistance League of Tulsa and the Betty Bradstreet Assistance Fund to Shaleen Miller, Freedom Elementary-$835.99, Kevin Mozarko, Sapulpa High School-$550.00, Erin Muniz, Jefferson Heights Elementary-$695.75, and Mike Schmidt, Holmes Park Elementary-$776.00.
Approval of Declaration of Surplus.
2019 SHS Surplus Books-44 pages
Approval of Out-of-State Activity Trips as per Attachment.
Approval of Fundraisers as per Attachment.
Action(s):
To approve Consent Agenda Items A-P passed with a motion by Melinda Ryan and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Hearing from the Public
Discussion:  None
Information and Discussion Items
Superintendent Comments
Discussion:  Mr. Armstrong started his comments by thanking all veterans, Major Swepston, and the other 15 past and current SPS Employees for their service. He also thanked all the special guest for coming out to tonights meeting. Fall Sports are wrapping up. Cross Country had a very successful season and Football heads to the first round of playoffs this Friday in Stillwater. Next up is Winter Sports. Lots of exciting things going on around the District. 
Curriculum Update and TCC Update with Dr. Kristopher Copeland, TCC West Campus Provost and Lissa Steadley, Director of Concurrent Enrollment. 
Discussion:  Donia Doudican started the Curriculum Discussion by thanking TCC for their great partnership with Sapulpa Public Schools!! She then turned it over to HS Principal Seth Shibley to share past and future programs with TCC. Currently, we have one transition course, Math, taught by Lori Arundell. It is going so well that we are looking at adding English, an introduction class to Composition I. Future plans include the possibility of changing the half-credit awarded now for concurrent enrollment to a full credit. There is also discussion about providing bus transportation to the West Campus so that even more SPS Students can have access to concurrent enrollment. Dr. Copeland, Provost for the West Campus, was excited to report that just 10 years ago at the start of this program there were only 20 students and now we have 73 with dreams in the making to increase that number even more. Sapulpa is always looking for ways to push our students to the next level, our partnership with TCC is just one of the ways with many possibilities. 
Discussion on updating Wellness Policy as a first read.
Discussion:  Policy attached. Committee forming to meet December 10th at 2:30 pm.
Discussion on Policy 544.1.3 Student Activity Drug Testing
Discussion:  Slides attached. Asst. Supt. Johnny Bilby discussed the current state of Policy 544.1.3 as well as the numerous meetings district administration has had and will continue to have with community members and principals about possible recommendations for updates to the policy. Despite no submissions from the community requesting the opportunity to address the board about this agenda item, Mr. Bilby did acknowledge and answer a few questions asked by the attending public. Some community members in attendance were upset and expressed their disappointment that they were not being afforded the opportunity to discuss the policy. The editor of a local newspaper spoke out of order and demonstratively argued by raising his voice and pointing his finger at three board members, stating that the board was stifling the public’s right to be heard. President Hoover ended the discussion and concluded the Information and Discussion Items portion of the agenda to continue on to New Business and the remaining agenda.    
Action Items
New Business - items not known or foreseen when agenda was posted.
Discussion:  None
Discussion, motion, and vote on a motion to approve or disapprove the OneVoice Legislative Agenda 2019.
Action(s):
To approve the OneVoice Legislative Agenda 2019 passed with a motion by Melinda Ryan and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Discussion, motion, and vote on a motion to approve/disapprove the 2019-20 Data Use Agreement with Chestnut Health Systems, Inc. 
Action(s):
To approve the 2019-20 Data Use Agreement with Chestnut Health Systems, Inc passed with a motion by Melinda Ryan and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Proposed Executive Session to discuss Personnel listed and to conduct ongoing evaluation of the Superintendent, as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act.
Vote to convene in Executive Session.
Action(s):
To convene in Executive Session passed with a motion by Melinda Ryan and a second by Larry Hoover.
No Action(s) have been added to this Agenda Item.
To acknowledge the Board has returned to Open Session.
Discussion:  President Hoover acknowledged the Boards return to Open Session at 7:12 pm.
Statement of Executive Session Minutes.
Discussion:  The Board of Education went into Executive Session at 6:57 pm to discuss Personnel as listed and to conduct ongoing evaluation of the Superintendent, as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act. During the Executive Session, the Board discussed these items and no other items. The Board returned to Open Session at 7:12 pm.
Present in Executive Session were Steve McCormick, Wayne Richards, Melinda Ryan, Larry Hoover, and Rob Armstrong. 
No action was taken. This constitutes the minutes of the Executive Session.
Personnel
Vote to approve/disapprove employing Personnel as per attachment.
Action(s):
To approve employing Personnel as per attachment passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Vote to accept Resignations received since the last board meeting.
Action(s):
To accept Resignations received since the last board meeting passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Adjournment
Action(s):
To adjourn at 7:15 pm passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
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