July 12, 2021 at 11:00 AM - Regular Meeting of The Board of Education Independent School District Number 33, Creek County
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Call the Meeting to Order and Pledge of Allegiance to the American Flag.
Discussion:
President Melinda Ryan called the meeting to order at 11 a.m. followed by the Pledge of Allegiance.
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Reorganization of the Board of Education.
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Discussion, motion, and vote on a motion to approve or disapprove the reorganization of the Board of Education with the election of the Board President.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve or disapprove the reorganization of the Board of Education with the election of the First Vice President.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve or disapprove the reorganization of the Board of Education with the election of the Second Vice President.
Action(s):
No Action(s) have been added to this Agenda Item.
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Formal Adoption of the Agenda
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Motion, discussion, and vote on motion to formally adopt the Agenda.
Action(s):
No Action(s) have been added to this Agenda Item.
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Consent Agenda
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Approval of the 6.14.2021 Board Meeting Minutes.
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Approval of 2020-21 General Fund Purchase Order Encumbrance numbers 854 through 868.
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Approval of 2020-21 General Fund Purchase Order Encumbrance number 354 added back for approval of the increased amount.
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Approval of 2020-21 Building Fund Purchase Order Encumbrance numbers 187 through 190.
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Approval of 2020-21 Building Bond Fund 32 Purchase Order Encumbrance number 4.
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Approval of 2020-21 Bond Fund 33 Purchase Order Encumbrance numbers 43 through 49.
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Approval of 2021-22 General Fund Purchase Order Encumbrance numbers 1 through 81.
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Approval of 2021-22 Building Fund Purchase Order Encumbrance numbers 1 through 43.
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Approval of 2021-22 Child Nutrition Fund Purchase Order Encumbrance numbers 1 through 31.
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Approval of 2021-22 Bond Fund 33 Purchase Order Encumbrance numbers 1 through 3.
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Approval of 2021-2022 Bond Fund 36 Purchase Order Encumbrance number 1.
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Approval of the monthly financial reports of the School Activity Funds account.
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Approval of the Treasurer's Report on the status of Funds and Investments.
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Approval of designating American Heritage Bank as the depository bank for Sapulpa Public Schools appropriated funds and Activity Accounts with First United Bank.
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Approval for the renewal of lease-purchase for LED Project, $180,089.99, with American Heritage Bank, for the fiscal year ending on June 30, 2022.
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Approval for renewal of lease-purchase for Softball Lighting, $54,912.98, with American Heritage Bank, for the fiscal year ending on June 30, 2022.
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Approval of 2021-22 Child Nutrition Bread Bids.
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Approval of 2021-22 Uniform Bid for Child Nutrition.
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Approval of 2021-22 renewal of ImpactTulsa MOU.
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Approval of 2021-22 renewal of OSSBA Superintendent Evaluation Tool.
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Approval of 2021-22 CCOSA Legal Assistance for School Districts Program Agreement.
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Approval of 2021-22 Tulsa Tech eSchool Network MOU for Edgenuity (Virtual Academy grades 6-12).
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Approval of 2021-22 OSDE Contract with Sapulpa Public Schools for professional development and support in implementing science curricular units in the classroom.
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Approval of 2021-22 Special Services Agreement between United Community Action Head Start and Sapulpa Public Schools.
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Approval of 2021-22 PLTW (Project Lead the Way) Agreement.
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Approval of updated quote from PowerSchool for the 2021-22 SIS & Hosting renewal.
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Approval of 2021 quotes from Powerschool for review of customizations and "test server" hosting services.
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Approval of 2021-22 Tiger Inc. Natural Gas Purchase Agreement with Sapulpa Public Schools.
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Approval of 2021-22 Elevator Contract renewal through Schindler Elevator Corporation.
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Approval of 2021-22 Daybreak Family Services Letter of Agreement with Sapulpa Public Schools.
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Approval of 2021-22 Prom venue Agreement with Glenpool Conference Center.
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Approval of 2021-22 renewal of Youth Services of Creek County MOU with Sapulpa Public Schools.
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Approval of 2022 Shawnee Invitational Basketball Tournament Contract for Girls Basketball.
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Approval of 2021 Bixby Girls Basketball Invitational Tournament Contract for Girls Basketball.
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Approval of 2021 Neosho Holiday Classic Basketball Contract for Boys Basketball.
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Approval of 2021 Bishop Kelley High Basketball Invitational Tournament Contract for Boys Basketball.
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Approval of 2022 Lincoln Christian Invitational Tournament Contract for Boys and Girls Basketball.
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Approval of Declaration of Surplus
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High School-153 Art History Textbooks: Discovering Art History
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Athletics
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Old Basketball Goals from Woodlawn Cheer Gym
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Old Wrestling Mat Lift/Pulley System
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Approval of Fundraisers as per attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Hearing from the Public
Discussion:
None
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Information & Discussion Items
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Superintendent Comments
Discussion:
Superintendent Armstrong welcomed and thanked the guests for attending the July BOE Meeting. He was excited to share two grants that Sapulpa Public Schools have been awarded. First, the Oklahoma Core Grant in the amount of $540,000, which will be given over the next 3 years. Second, the Project Lead the Way Grant in the amount of $30,000.
Superintendent Armstrong showed a news clip of Chieftain Students working in the community through a program called Chieftain Leadership. This program is headed up by Athletic Director Michael Rose. He, staff, and students are pairing up to give back to a community that gives so graciously to the schools and student programs. |
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Action Items
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New Business - items not known or foreseen when agenda was posted
Discussion:
None
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Board to consider and take action on a motion approving the renewal of the Sublease Agreement dated May 1, 2015, between the District and Creek County Educational Facilities Authority for the fiscal year ending June 30, 2022, as required under the provisions of the agreement. (Lease Revenue Bond continuance)
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove a purchase agreement for Chieftain Center video scoreboard and sound board updates with Daktronics as per attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove a purchase agreement for Collins Stadium video scoreboard and sound board updates with Daktronics as per attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove the lease purchase agreements with American Heritage Bank to finance scoreboards and sound board updates at the Chieftain Center and Collins Staduim and authorize the Superintendent and/or designee to sign the finance agreement on behalf of the school district as per attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion of Student Handbooks as a first read.
Discussion:
Board Members received copies of Student Handbooks via email to review. Once approved at the next BOE Meeting, the Student Handbooks will be updated and published.
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Sapulpa High School
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Bartlett Academy
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Sapulpa Jr. High School
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Sapulpa Middle School
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Sapulpa Elementary Schools
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Proposed Executive Session to discuss Personnel listed and to conduct ongoing evaluation of the Superintendent, as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act.
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Vote to convene in Executive Session.
Action(s):
No Action(s) have been added to this Agenda Item.
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To acknowledge the Board has returned to Open Session.
Discussion:
President Steve McCormick acknowledged the Boards return to Open Session at 12:11 p.m.
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Statement of Executive Session Minutes.
Discussion:
The Board of Education went into Executive Session at 11:41 a.m. to discuss Personnel as listed and to conduct ongoing evaluation of the Superintendent, as authorized by 25 O.S. Section 307 (B)(1) of the Oklahoma Open Meeting Act. During the Executive Session, the Board discussed these items and no other items. The Board returned to Open Session at 12:11 p.m. Present in the Executive Session were Sarah Havenstrite, Melinda Ryan, Larry Hoover, Wayne Richards, Steve McCormick, and Rob Armstrong. No action was taken. This constitutes the minutes of the Executive Session.
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Personnel
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Vote to approve/disapprove employing Personnel as per attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to accept Resignations received since the last board meeting.
Action(s):
No Action(s) have been added to this Agenda Item.
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Adjournment
Action(s):
No Action(s) have been added to this Agenda Item.
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