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June 14, 2021 at 12:00 PM - Regular Meeting of The Board of Education Independent School District Number 33, Creek County

Minutes
Call the meeting to order and Pledge Allegiance to the Flag.
Discussion:  President Melinda Ryan called the meeting to order at 12 pm. Assistant Superintendent Johnny Bilby lead the Pledge of Allegiance.
Formal Adoption of the Agenda.
Motion, discussion, and vote on Motion to formally adopt Agenda.
Action(s):
To formally adopt the Agenda passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Consent Agenda
Approval of 5.10.2021 Regular Board Meeting Minutes.
Approval of 2020-21 General Fund Purchase Order Encumbrance numbers 807 through 853.
Approval of 2020-21 Building Fund Purchase Order Encumbrance numbers 174 through 186. PO 174 was added back for approval of the increased amount. 
Approval of 2020-21 Child Nutrition Fund Purchase Order Encumbrance number 69 through 72.
Approval of 2020-21 Building Bond Fund 32 Purchase Order Encumbrance numbers 2 and 3. 
Approval of the 2020-21 Bond Fund 33 Purchase Order Encumbrance numbers 36 through 42.
Approval of 2020-21 Transportation Bond Fund 39 Purchase Order Encumbrance number 1.
Approval of the monthly financial reports of the School Activity Funds account.
Approval of the Treasurer's Report on the status of Funds and Investments.
Approval of a School Membership with Oklahoma State School Boards Association (OSSBA) for 2021-22 school year.
Approval of Assemble Paperless Meeting Subscription with Oklahoma State School Boards Association (OSSBA) for 2021-22 school year.
Approval of 2021-22 OSSBA Policy Services.
Approval of renewing the 2021-22 Workers Compensation Insurance with the Oklahoma School Assurance Group (OSAG).
Approval of renewing the 2021-22 School District Comprehensive Insurance Policy with Oklahoma Schools Insurance Group (OSIG).
Action(s):
To approve the renewal with the adjustment of premiums to $25,000 AOP and $50,000 wind/hail passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Approval of a 2021-22 Muscogee (Creek) Nation Local Head Start Agreement for special education services.
Approval of a 2021-22 Legal Contract with Christina Evans, Orientation and Mobility Specialist.
Approval of a 2021-22 Legal Contract with Cindy Lumpkin, Consultant, to serve district children with visual disabilities.
Approval of a 2021-22 Legal Contract with Therapy Works, Physcial Therapy Services. 
Approval of a 2021-22 Legal Contract with Jeanne Pease to provide consultant services for our hearing impaired students.
Approval of 2021-22 Legal Contract with Casey Newman to provide educational audiology consultant services.
Approval of 2021-22 Legal Contract with Leah Gruns to conduct speech and/or language therapy and related activities for Sapulpa Public Schools. 
Approval of the following as Sanctioned Clubs of Sapulpa Public Schools:
Liberty TAPS
Jefferson Heights TAPS
Holmes Park Elementary TAPS
Sapulpa Ping Pings Booster Club
Sapulpa HS Band Booster Club
Sapulpa HS Baseball Booster Club
Sapulpa HS Softball Booster Club
Sapulpa FFA Booster Club
Approval of 2021-22 BorderLAN Security Agreement for internet filtering service and classroom management system. 
Approval of Microsoft Licensing renewal for the 2021-22 school year. 
Approval to accept payment from Sapulpa Baseball Booster for Steve Irvine and Chad Nichols 2021-22 Summer Program payments.
Approval of 2021-22 Subscription Renewal with Vernon Florence Consulting Company. 
Approval of renewal for the E-Rate Letter of Agency, authorizing Kellogg and Sovereign Consulting to act on our behalf for the 2022-23 e-rate cycle. 
Approval of 2021-22 renewal of Ellevation Subscription Agreement with Sapulpa Public Schools.
Approval of 2021-22 Cost Reduction Agreement with Utility Rebate Consultants, Inc.
Approval of 2021-22 Picture Agreements.
Sapulpa Middle School with Ruth Kelly Studio
Freedom Elementary with Focused School Photography.
Approval of 2021-22 Athletic Training Services Donation Agreement through Tulsa Bone & Joint. 
Approval of 2021-22 Lone Star Co-Op Application for Softball, Volleyball, Football, Wrestling, Baseball, Boys and Girls Golf, Soccer, and Tennis.
Approval of 2021-22 renewal of IDEMIA, Oklahoma Enrollment Services Statewide for employee background checks. 
Approval of 2021-22 Training Site Agreement between Oklahoma State University Fire Service Training and Sapulpa Public Schools, Lori Garden-CPR Training. 
Approval of 2021-22 Cummins Sales and Service contract with Sapulpa Public Schools, generator systems provider for Holmes Park. 
Approval to remove Nancy Sitler and add Hayley Holmes as a signer to the American Heritage Bank Child Nutrition Clearing account ending in 2843, effective immediately. 
Approval to open contract negotiations with United Sapulpa Educators and United Sapulpa Educators Support Personnel for the 2021-22 school year. 
Approval to accept a generous donation of $525.00 from the Central Bank of Oklahoma for the Football Booster Club. 
Approval to accept the generous donation of $500 to establish the "Angel in the Outfield" Scholarship in Honor of Carl Henderson, Jr.
Approval of Declaration of Surplus
IT Surplus
Out of State Activity Trips
Choir
Cross Country
Volleyball
Band
Football
Liberty STEM Club
Approval of Fundraisers as per attachment.
Action(s):
To approve Consent Agenda items A-AP, with the removal of item N passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Hearing from the Public
Discussion:  None
Information & Discussion Items
Superintendent Comments
Discussion:  Superintendent Rob Armstrong started his comments with what a great year it's been. He thanked guests for coming and shared that the District had received an award at the annual Chamber Awards dinner. The award was the 2021 Innovator of the Year.
Action Items
New Business - items not known or foreseen when agenda was posted.
Discussion:  None
Vote to approve/disapprove the following Open Transfers for the 2021-22 school year as per attachment.
Action(s):
To approve the following Open Transfers for the 2021-22 school year as per attachment passed with a motion by Steve McCormick and a second by Larry Hoover.
No Action(s) have been added to this Agenda Item.
Discussion, motion, and vote on a motion to approve/disapprove an addendum to the District's 2021-22 Return to Learn Plan.
Action(s):
To approve an addendum to the District's 2021-22 Return to Learn Plan passed with a motion by Larry Hoover and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Proposed executive session to discuss Personnel listed and to conduct ongoing evaluation of the Superintendent, and employment contract of Rob Armstrong, Superintendent of schools, as authorized by 25 O.S. Section 307(B)(1) and (B)(7) of the Oklahoma Open Meeting Act.
Vote to convene in Executive Session.
Action(s):
To convene in Executive Session at 12:45 pm passed with a motion by Steve McCormick and a second by Larry Hoover.
No Action(s) have been added to this Agenda Item.
To acknowledge the Board has returned to Open Session.
Discussion:  President Melinda Ryan acknowledged the Boards return to Open Session at 1:22 pm.
Statement of Executive Session Minutes.
Discussion:  The Board of Education went into Executive Session at 12:45 pm to discuss Personnel listed, to conduct ongoing evaluation of the Superintendent, and employment contract of Rob Armstrong , Superintendent of Schools, as authorized by 25 O.S. Section 307 (B)(1) and (B)(7) of the Oklahoma Open Meeting Act. During the Executive Session, the Board discussed these items and no other items. The Board returned to Open Session at 1:22 pm. Present in Executive Session were Larry Hoover, Wayne Richards, Steve McCormick, Melinda Ryan, and Rob Armstrong. No action was taken. This constitutes the minutes of the Executive Session. 
Personnel
Vote to approve/disapprove employing Personnel as per attachment.
Action(s):
To approve employing Personnel as per attachment passed with a motion by Steve McCormick and a second by Larry Hoover.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove added 2021 Summer Program Employees as per attachment. 
Action(s):
To approve added 2021 Summer Program Employees as per attachment passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Discussion, motion, and vote to approve/disapprove the offer of employment to an individual to serve as Principal at Sapulpa Middle School, with such employment subject to a mutually acceptable and fully executed written contract of employment. 
Action(s):
To approve the offer of employment to an individual to serve as Principal at Sapulpa Middle School, with such employment subject to a mutually acceptable and fully executed written contract of employment passed with a motion by Steve McCormick and a second by Larry Hoover.
No Action(s) have been added to this Agenda Item.
Discussion:  Dawn Duncan
Discussion, motion, and vote to approve/disapprove the offer of employment to an individual to serve as Head Boys High School Soccer Coach, with such employment subject to a mutually acceptable and fully executed written contract of employment. 
Action(s):
To approve the offer of employment to an individual to serve as Head Boys High School Soccer Coach, with such employment subject to a mutually acceptable and fully executed written contract of employment passed with a motion by Steve McCormick and a second by Larry Hoover.
No Action(s) have been added to this Agenda Item.
Discussion:  Kenny Kinzer
Discussion, motion, and vote on a motion for the Board to take any action the Board deems appropriate in regard to the current employment contract of the Superintendent of Schools.
Action(s):
To approve extended contract of Rob Armstrong with updated document changes passed with a motion by Melinda Ryan and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Vote to accept Resignations received since the last board meeting.
Action(s):
To accept Resignations received since the last board meeting passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Adjournment.
Action(s):
To adjourn at 1:26 pm passed with a motion by Larry Hoover and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
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