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May 10, 2021 at 6:00 PM - Regular Meeting of The Board of Education Independent School District Number 33, Creek County

Minutes
Call the meeting to order and Pledge Allegiance to the Flag
Discussion:  The meeting was called to order at 6 p, m, by President Melinda Ryan followed by the Pledge of Allegiance. In celebration of teacher/staff appreciation, Site Principals introduced their Teachers of the Year, and Carla Cale, USE President, introduced the three finalists for Support Staff of the Year. The winner will be announced Friday night at the Teacher of the Year Banquet. 
Formal Adoption of the Agenda.
Motion, discussion, and vote on a motion to formally adopt Agenda.
Action(s):
To formally adopt the Agenda passed with a motion by Steve McCormick and a second by Larry Hoover.
No Action(s) have been added to this Agenda Item.
Consent Agenda
Approval of the 4.12.2021 Regular Board Meeting Minutes.
Approval of 2020-21 General Fund Purchase Order Encumbrance numbers 766 through 806.
Approval of 2021-21 General Fund re-approval of PO #676 after a change order. 
Approval of 2020-21 Building Fund Purchase Order Encumbrance number 163 through 174.
Approval of 2020-21 Child Nutrition Fund Purchase Order Encumbrance number 67 and 68.  
Approval of 2020-21 Bond Fund 33 Purchase Order Encumbrance numbers 31 through 35.
Approval of the monthly financial reports of the School Activity Funds Account.
Approval of the Treasurer's Report on the status of Funds and Investments
Approval of 2021-22 Picture Agreements.
Sapulpa HS Agreement with Focused
Sapulpa Jr. High Agreement with Lifetouch.
Holmes Park Elementary Agreement with Legacy Studios
Liberty Stem Academy Agreement with Ruth Kelly Studio
Jefferson Heights Elementary Agreement with Ruth Kelly Studio.
Approval of 2021-22 renewal of Service Warranty with EMCO Termite & Pest Control Company of Tulsa, INC for Jr. High and High School.
Approval of 2021 EMCO Service Agreement for Sapulpa Middle School.
Approval of 2021-22 renewal of Preferred Business Systems as the service contract provider for all District copiers.
Approval to  2021-22 renewal of Powerschool SIS Management, Maintenance, and Support.
Approval of 2021-22 renewal of PowerSchool Searchsoft-McRel-Principal, License and Subscription Fees.
Approval of 2021-22 renewal of PowerSchool Enrollment Registration.
Approval of 2021-22 renewal of PowerSchool Perform and Records subscription.
Approval of renewal of the Coke Contract for FY22 including First Amendment revision.
Approval of renewal for the 2021-22 Weaver Drug Testing Service Agreement for Athletics.
Approval of 2021-22 Weaver Drug Testing Lab Service Agreement with Sapulpa Public Schools for Transportation Dept. 
Approval of 2021-22 Muscogee (Creek) Nation Head Start MOA with Sapulpa Public Schools. 
Approval of 2021-22 SpyGlass Snapshot Audit Agreement with Sapulpa Public Schools.
Approval of pricing addendum for 2021-22 Substitute Contract with ESS.
Approval of 2021-22 Chick-fil-a Sponsorship Agreement with Sapulpa Athletics. 
Approval of 2021-22 renewal of Jostens Total Service Agreement with Sapulpa High School. 
Approval of Declaration of Surplus Items .
Athletics-Sled and Pads
Approval to accept the generous donation of $500 in memory of Elizabeth Blake by her family and in honor of all those sponsors, coaches, and athletes who participated in Special Olympics. 
Approval of  TSEIP (Teacher Shortage Employment Incentive Program) Award from Oklahoma State Regionals for Higher Education to be paid to Tracy Pruitt. 
Approval to accept $1,000 OSSAA Stem Grant for the Sapulpa STEM Program. 
Approval of generous donation of $500 from David Bacon with Assurance Restoration for the HS Art Department. 
Out of State Activity Trips
Approval of Fundraisers
Action(s):
To approve Consent Agenda items A-AE, removing the words automatically renew from the Weaver Service Agreements, items R and S passed with a motion by Melinda Ryan and a second by Steve McCormick.
No Action(s) have been added to this Agenda Item.
Hearing from the public
Discussion:  None
Information and Discussion
Superintendent Comments
Discussion:  Superintendent Rob Armstrong gave a rundown of events still to come in the last two weeks of this school year. Graduation is still scheduled for Friday, May 20th at the football stadium. Looking forward to Summer and the programs that it brings. 
Action Items
New Business -items not known or foreseen when the agenda was posted. 
Discussion:  None
Discussion, motion, and vote on a motion to approve/disapprove any modifications to the District Return to Learn Plan.
Action(s):
To amend the Return to Learn plan regarding face coverings. On June 1, face coverings will be voluntary with oversight left up to Superintendent Armstrong. The district will continue to monitor COVID-19 data in the community and if necessary, it will make changes to adjust to the health climate locally passed with a motion by Wayne Richards and a second by Larry Hoover.
No Action(s) have been added to this Agenda Item.
Discussion:  Steve McCormick made a motion to make mask optional effective immediately, no second. Motion died.
Proposed Executive Session to discuss Personnel listed and Resignation Agreement of Kimberly Wedel as authorized by 25 O.S. Section 307(B)(1) and (B)(7) of the Oklahoma Open Meeting Act.
Vote to convene in Executive Session
Action(s):
To convene into Executive Session at 6:47 p.m. passed with a motion by Larry Hoover and a second by Melinda Ryan.
No Action(s) have been added to this Agenda Item.
To acknowledge the Board has returned to Open Session
Discussion:  President Melinda Ryan acknowledged the Board's return at 7:12 p.m.
Statement of Executive Session Minutes
Discussion:  The Board of Education went into Executive Session at 6:47 pm to discuss Personnel as listed, and the Resignation Agreement of Kimberly Wedel, as authorized by 25 O.S. Section 307(B)(1) and (B)(7) of the Oklahoma Open Meeting Act. During the Executive Session, the Board discussed these items and no other items. The Board returned to Open Session at 7:12 pm. Present in Executive Session was Larry Hoover, Wayne Richards, Steve McCormick, Melinda Ryan, and Rob Armstrong. No action was taken. This constitutes the minutes of the Executive Session. 
Personnel
Vote to approve/disapprove employing Personnel as per attachment.
Action(s):
To approve employing Personnel as per attachment passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove rehire of District Certified Staff on regular continuing contract for 2021-22, provided state and federal funds become available in sufficient amounts to pay their salaries. 
Action(s):
To approve rehire of District Certified Staff on regular continuing contract for 2021-22, provided state and federal funds become available in sufficient amounts to pay their salaries passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the rehire of District Certified Staff moving from first-year temporary contract to second-year temporary contract for 2021-22, provided state and federal funds become available in sufficient amounts to pay their salaries. 
Action(s):
To approve the rehire of District Certified Staff moving from first-year temporary contract to second-year temporary contract for 2021-22, provided state and federal funds become available in sufficient amounts to pay their salaries passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the rehire of District Certified Staff from second-year temporary contract to regular continuing contract for 2021-22, provided state and federal funds become available in sufficient amounts to pay their salaries. 
Action(s):
To approve the rehire of District Certified Staff from second-year temporary contract to regular continuing contract for 2021-22, provided state and federal funds become available in sufficient amounts to pay their salaries passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove rehire of District Support Staff on contract for 2021-22 provided state and federal funds become available in sufficient amounts to pay their salaries. 
Action(s):
To approve rehire of District Support Staff on contract for 2021-22 provided state and federal funds become available in sufficient amounts to pay their salaries passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the 2021-22 employment and contract renewal for District Administrators, Directors, and Coordinators. 
Action(s):
To approve the 2021-22 employment and contract renewal for District Administrators, Directors, and Coordinators passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the 2021-22 employment and contract renewal for site Principals, Assistant Principals, and Dean of Students.
Action(s):
To approve the 2021-22 employment and contract renewal for site Principals, Assistant Principals, and Dean of Students passed with a motion by Steve McCormick and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove the 2021 Summer Program Employees as per attachment. 
Action(s):
To approve the 2021 Summer Program Employees as per attachment passed with a motion by Larry Hoover and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Vote to authorize the Superintendent or Designee to provide reasonable assurance letter to Substitute Teachers for the 2021-22 School Year as per attachment. 
Action(s):
To authorize the Superintendent or Designee to provide reasonable assurance letter to Substitute Teachers for the 2021-22 School Year as per attachment passed with a motion by Larry Hoover and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove FMLA request for Caryn Bingel, effective May 07, 2021, through the end of this school year. 
Action(s):
To approve FMLA request for Caryn Bingel, effective May 07, 2021, through the end of this school year passed with a motion by Larry Hoover and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove authorizing Allison Parks to receive sick leave donations from other employees as authorized by Board Policy 461.18 Sick Leave Donation.
Action(s):
To approve authorizing Allison Parks to receive sick leave donations from other employees as authorized by Board Policy 461.18 Sick Leave Donation passed with a motion by Larry Hoover and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Vote to accept Resignations received since the last board meeting.
Action(s):
To accept Resignations received since the last board meeting passed with a motion by Larry Hoover and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Vote to accept the Resignation Agreement with Kimberly Wedel and authorize the Board President and Board Clerk to execute the resignation agreement. 
Action(s):
To accept the Resignation Agreement with Kimberly Wedel and authorize the Board President and Board Clerk to execute the resignation agreement passed with a motion by Larry Hoover and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
Adjournment
Action(s):
To adjourn at 7:16 pm passed with a motion by Larry Hoover and a second by Wayne Richards.
No Action(s) have been added to this Agenda Item.
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