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April 12, 2021 at 6:00 PM - Regular Meeting of The Board of Education Independent School District Number 33, Creek County

Minutes
Call the meeting to order and Pledge of Allegiance to the flag. 
Discussion:  President Melinda Ryan called the meeting to order at 6 pm then Assistant Superintendent Johnny Bilby lead the Pledge of Allegiance.

Superintendent Armstrong then introduced the Sapulpa Varsity Girls Basketball Team to celebrate their 5A State Championship victory. He gave Certificates of Recognition to each coach and player from the Board. The District is very proud of these young ladies for their hard work both on and off the court. 
Formal Adoption of the Agenda.
Motion, discussion, and vote on Motion to formally adopt Agenda.
Action(s):
To formally adopt the Agenda passed with a motion by Steve McCormick and a second by Larry Hoover.
No Action(s) have been added to this Agenda Item.
Consent Agenda
Approval of Meeting Minutes.
03.08.2021 Regular Meeting Minutes
03.31.2021 Special Meeting Minutes
Approval of 2020-21 General Fund Purchase Order Encumbrance numbers 718 through 765.
Approval of 2020-21 Building Fund Purchase Order Encumbrance number 149 through 162.
Approval of 2020-21 Child Nutrition Fund Purchase Order Encumbrance numbers 63 through 66.
Approval 2020-21 Bond Fund 33 Purchase Order Encumbrance number 30
Approval of 2020-21 Insurance Reimbursement Fund (86) Purchase Order Encumbrance number 1.
Approval of the monthly financial reports of the School Activity Funds Account.
Approval of the Treasurer's Report on the status of Funds and Investments.
Approval of the following 2021 Summer Programs
Summer Academic Programs 9 - 12
Summer School Programs 
Driver's Education
Summer Splash/Reading Academy
Camp Invention
Extended School Year
Summer Child Nutrition
Arts Explore
Band Camp
Rookie Camp 8th grade
SPARK
School Zone
Summer Athletic Camps
EL
Approval of the 2021-22 School Work Study Agreement between Sapulpa Public Schools and the State of OK Dept of Rehabilitation Services. 
Approval of 2021 New Life Ranch Contract for Sapulpa Public School Athletics Team Building. 
Approval of 2021 Hance Pyrotechnics Agreement for 2021 Senior Graduation. 
Approval of 2021 Haskell Indian Nations University MOU with Sapulpa Public Schools. 
Approval of 2021-22 MOU between the University of Tulsa, Acting for and on the behalf of its Teacher Education Program, and Sapulpa Public Schools. 
Approval to renew the 2021-22 SchoolMessenger Communicate Notification program. 
Approval of 2021-22 MOU renewal between SPS and The Bridges Foundation. 
Approval of 2020-21 contract with Lindy Echeverria, SLPA, to provide Speech-Language Services while Jessica Hollander is on Maternity Leave. 
Approval of 2021 Performance Stage Inc Agreement for the 2021 Graduation Stage. 
Approval of Fundraisers as per attachment.
Action(s):
To approve Consent Agenda Items A-I passed with a motion by Steve McCormick and a second by Larry Hoover.
To approve Consent Agenda Items J-S passed with a motion by Steve McCormick and a second by Larry Hoover.
No Action(s) have been added to this Agenda Item.
Hearing from the public
Discussion:  None
Information and Discussion
Superintendent Comments
Discussion:  Superintendent Armstrong started his comments with congratulations to both basketball teams for their outstanding job of representing our District at the State games. He noted that only 28 days left of school. Graduation is set for May 21, with a make-up date of May 22. The prom is on May 1. He reported that the day was started with zero cases of Covid-19 but ended with 2 cases. Still in Yellow Level on the State Map with hopes of continuing the downward climb in numbers to get to Green Level. 
Action Items
New Business-items not known or foreseen when the agenda was posted. 
Discussion:  None
Discussion, motion, and vote to authorize or not to authorize the school district's attorney, in consultation with the Superintendent of Schools, to initiate legal action against the Oklahoma State Board of Education ("Board") to address the equalization of funding as set forth in the Board's Resolution approved at the Board's special meeting on March 25, 2021.
Action(s):
To authorize the school district's attorney, in consultation with the Superintendent of Schools, to initiate legal action against the Oklahoma State Board of Education ("Board") to address the equalization of funding as set forth in the Board's Resolution approved at the Board's special meeting on March 25, 2021 passed with a motion by Melinda Ryan and a second by Sarah Havenstrite.
No Action(s) have been added to this Agenda Item.
Discussion, motion, and vote on a motion to accept the new JROTC Building on the Sapulpa High School Campus.
Action(s):
To accept the new JROTC Building on the Sapulpa High School Campus passed with a motion by Steve McCormick and a second by Sarah Havenstrite.
No Action(s) have been added to this Agenda Item.
Discussion, motion, and vote on a motion to approve/disapprove an agreement with ESS, Substitute Staffing Company, for the 2021-22 school year. 
Action(s):
To approve an agreement with ESS, Substitute Staffing Company, for the 2021-22 school year. passed with a motion by Larry Hoover and a second by Sarah Havenstrite.
No Action(s) have been added to this Agenda Item.
Discussion, motion, and vote on a motion to approve/disapprove Resolution for Schools and Libraries Universal Services (E-Rate) for 2021-22. This resolution authorizes the filing of the Form 471 applications for the funding year 2021-22 and the payment of the applicant's share upon approval of funding and receipt of services. 
Action(s):
To approve Resolution for Schools and Libraries Universal Services (E-Rate) for 2021-22. This resolution authorizes the filing of the Form 471 applications for the funding year 2021-22 and the payment of the applicant's share upon approval of funding and receipt of services passed with a motion by Steve McCormick and a second by Sarah Havenstrite.
No Action(s) have been added to this Agenda Item.
Discussion, motion, and vote on a motion to approve/disapprove the application for temporary appropriations for the 2021-22 fiscal year as per attachment.
Action(s):
To approve the application for temporary appropriations for the 2021-22 fiscal year as per attachment passed with a motion by Steve McCormick and a second by Larry Hoover.
No Action(s) have been added to this Agenda Item.
Proposed Executive Session to discuss personnel as listed and to conduct an ongoing evaluation of the Superintendent as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act.
Vote to convene in Executive Session
Action(s):
To convene in Executive Session at 7:02 p.m. passed with a motion by Melinda Ryan and a second by Steve McCormick.
No Action(s) have been added to this Agenda Item.
To acknowledge the Board has returned to Open Session
Discussion:  President Melinda Ryan acknowledged the Board's return to Open Session at 7:22 p.m.
Statement of Executive Session Minutes
Discussion:  The Board of Education went into Executive Session at 7:02 p.m. to discuss Personnel as listed and to conduct ongoing evaluation of the Superintendent, as authorized by 25 O.S.Section 307(B)(1) of the Oklahoma Open Meeting Act. During the Executive Session, the Board discussed these items and no other items. The Board returned to Open Session at 7:22 p.m. Present in Executive Session were Sarah Havenstrite, Larry Hoover, Steve McCormick, Melinda Ryan, and Rob Armstrong. No action was taken. This constitutes the minutes of the Executive Session.
Personnel
Vote to approve/disapprove employing Personnel as per attachment.
Action(s):
To approve employing Personnel as per attachment passed with a motion by Steve McCormick and a second by Sarah Havenstrite.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove authorizing Marsha Keylon to receive sick leave donations from other employees as authorized by Board Policy 736.2 Sick Leave Donation. 
Action(s):
To approve authorizing Marsha Keylon to receive sick leave donations from other employees as authorized by Board Policy 736.2 Sick Leave Donation passed with a motion by Steve McCormick and a second by Larry Hoover.
No Action(s) have been added to this Agenda Item.
Vote to accept Resignations received since the last board meeting.
Action(s):
To accept Resignations received since the last board meeting passed with a motion by Steve McCormick and a second by Sarah Havenstrite.
No Action(s) have been added to this Agenda Item.
Adjournment
Action(s):
To adjourn at 7:24 p.m. passed with a motion by Larry Hoover and a second by Sarah Havenstrite.
No Action(s) have been added to this Agenda Item.
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